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Administrative Assistant Office

Kings County, NY, 11218
March 17, 2018

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Lisa Shirley

*** **** *** ******, ***. *-A

Brooklyn, NY 11218

Phone: 917-***-**** E-mail:


I wish to obtain a full-time permanent position that will grant me the opportunity to advance to a higher level and to be given a chance to be recognized for diligent and efficient work.


I am a detailed and result oriented individual that possesses a wide range of over 17 years office experience and has the capabilities of functioning in an innovative work environment. I have the typing speed of approximately 65 words per minute. I am proficient in the usage of Microsoft Office 2007 including Word, Excel, Outlook and PowerPoint. I also possess knowledge of Macintosh, QuickBooks, Adobe Reader, InDesign and Corel. I am creative, ambitious; self motivated and have a willingness to acquire new skills.


Robert Derector Associates, New York, NY

August 2010 – Present


Cover the front desk when needed and provided the following services; Answering a multi-lined telephone system, screened calls, take detailed messages and directed callers to the appropriate parties; Ordering food for catered events such as in-house meetings and seminars; Maintained office inventory; Meeting and greeting visitors and Processing incoming and outgoing mail. Provided Administrative Assistant services as follows: Typed proposals and reports; Updated company telephone directory and brochure; Updated job folders and project directories; Reviewed/typed contracts and/or agreements; Typed letters, memorandums, transmittals, etc; Scanning, faxing and other administrative tasks.

HBC Architects, New York, NY

December 2006 – July 2010


Answering phones, filing, faxing and maintaining the office calendar for scheduled appointments; Responsible for meeting and greeting visitors; Responsible for signing for all incoming packages and distributing them to the appropriate parties accordingly; Maintained the office inventory by ordering office, kitchen, and shipping supplies; Responsible for setting up the conference room for in-house presentations and meetings; Provided Administrative Assistance to the four partners and office manager when needed, such as typing proposals, making copies and running errands outside the office.

Select Showroom Agency, New York, NY

February 2006 – December 2006


Answering phones, faxing orders to vendors and maintaining the office calendar for scheduled tradeshows and meetings in the NY showroom; Scheduled travel, car and hotel arrangements for entire staff during tradeshow season; Maintained the computer database with accurate information on clients and clothing lines; Assisted in ordering office supplies for both the NY and CA showrooms; Assisted in setting up catered affairs for special occasions and holidays; Provided personal assistance to the principals/office manager such as running out of the office errands and making personal appointments / reservations.

BBR Contracting Corporation, Brooklyn, NY

June 2002 – February 2006


Answering phones, filing, faxing and maintained the office calendar for scheduled meetings and bid openings; Responsible for meeting and greeting visitors; Sorted incoming and processed outgoing mail; Typed correspondence letters to clients and vendors; Placed purchase orders and followed up with the status of orders; Prepared AIA contracts and certified payroll reports for subcontractors; Maintained office inventory and ordered office and shipping supplies; Prepared submittal packages such as architectural drawings and product information to be reviewed by Architects and Engineers; Assisted in maintaining A/P and A/R.

Outreach Center, Brooklyn, NY

April 2000 – June 2002


Answering routine inquires, directed callers to appropriate contacts and handled several multi-lined phones simultaneously; Maintained and updated accurate information on clients; Processed incoming and outgoing mail; Assisted the office manager with multiple tasks such as handling complaints, typing correspondence and taking care of legal problems; Photocopying, faxing and all other basic clerical duties.


Franklin Delano Roosevelt High School/Business Analysis-Computers, Graduated 1997

References will be provided upon request

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