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Executive Assistant/ HR Assistant

March 15, 2018

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Honey Lyn S. Rodolfo

Address: ** * ******** **. ***. Ana Taguig City

Mobile No.: 091********

Email address:


A highly motivated individual with proven skills in secretarial and HR administration. Excelled with in a fast paced environment and continually taking on increased levels of responsibility. A multi-tasker, team player, resilient and with committed highest level of professional and personal excellence. Optimistic, who actively seeks opportunities and proposes solutions. PROFESSIONAL PROFILE

Demonstrated expertise in providing exemplary administrative support to the team by ensuring assistance and/ or request is provided timely and adequately.

Serves as the focal point in meetings planning, scheduling, coordinating, monitoring to direct report and other functional heads.

Oversee financial and office management.

Act as quality control of the department’s administrative transactions in COREMAP (Corporate Records Management Program)that ensure proper handling of documents and archiving in the system and or Third Party/Supplier.

Actively collaborates with HR in terms of recruitment for contingency employees.

Handles on and off-boarding plan for regular and contingency employee.

Expertise in reviewing all incoming/outgoing correspondence and distribute for action to appropriate functional heads.

Initiate and process procurement of goods and services.

Monitor supplies inventory and coordinate upkeep of the same. PROFESSIONAL WORK HISTORY

HR RECRUITER/ ASSOCIATE (Short-Term Assignment)

June 2017-September 2017


HR Department

Work closely with the HR Business Partners to support their hiring needs

Sourcing, phone screening, scheduling, administering of assessments

Tracking of candidate applications paper based and in recruitment platforms

Screen and conduct preliminary interview for non-managerial post

Conduct end to end process, engage to disengage.

Process assessment centers accreditations, contracts and payment SENIOR ADMINISTRATIVE ASSISTANT

September 2006-Present


Regulatory-Medical Affairs Department

Provide administrative support to Regulatory & Medical Affairs department consisting of the following: Country Medical Director, Regulatory Affairs Manager, Medical Managers, Medical Affairs Manager, Local Safety Responsible, Local Quality Responsible & Technical Quality Manager

Direct report to Country Medical Director and dotted report across functional heads.

Organize, maintain and monitor calendar appointments, events and meetings of the director and other functional heads.

Prepare expense reports, liquidations and reimbursement of director and managers, in foreign and local currency.

Arrange teleconference / video call/ WebEx meetings for local and international.

Maintain minutes of the meeting of the department.

Track and maintain submission of DOH-AO FDA mandated report of HCP sponsorship.

Prepare logistics for local and Int’l. Travel- flight and hotel booking across all functional heads.

Uphold department’s highly confidential documents Regulations, Policy, Local SOPs, Best Practices & Business Continuity Plans.

Focal point in facilitating and maintaining for archived documents to 3rd party archiving facility, LANE ARCHIVE

Prepare written correspondence for external clients such as PFDA, healthcare professionals, organizations and vendors/suppliers.

Plan logistics arrangement for Medical Managers RTDs, CME, and Advisory Board & Consultation Meeting and other medical events.

Facilitate preparation of contracts, honorarium & invitation letter of speakers. MARKETING AND SALES ASSOCIATE

June 2003-July 2006


Essex Division

Overall in-charge of the Product Promotional Expense (PPE) allocation/monitoring and disbursement. Prepares monthly product sample allocations of all sales force including promotional items/giveaways.

Handles inventories (samples & promotional items/gimmicks) and participated in Drug Distribution Data Analysis (IMS-DDD)

Handle division’s disbursements/payables, payment requisitions and cash advances (CA) o of the field force and managers.

Monitor credit memos (CM) pertaining to field force sales tie up with their corresponding monthly quota/MTD and YTD performance.

Prepare price certificate and documentation/requirements use for bidding.

Process sales booking, monitor doctors/fellows honorarium & stipend.

Monitor revolving fund of field force and managers. (55 PMRs & 7 FOMs) HR ASSISTANT

November 2001-March 2003


Work closely with the HR Director and Manager to support their hiring needs

Sourcing, phone screening, scheduling, administering of psychological test

Tracking of candidate applications paper based and in the system

Screen and conduct preliminary interview for non-managerial post and pre & post interview for contractors/ third party

Conduct end to end process, on-boarding- off-boarding.

Handles fleet management

Supervise receptionist

Special Skills: Microsoft Word, Excel & Powerpoint proficient. EDUCATIONAL BACKGROUND:

Tertiary: University of the East (Manila) BS Psychology 1997 –2001 PERSONAL DATA:

Date of Birth: September 23, 1980 Citizenship: Filipino Birth Place: Makati City Civil Status: Married

Religion: R. Catholic SSS no.: 33-6635606-8

CHARACTER REFERENCES: Available upon request.

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