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Office Manager

Location:
Houston, TX, 77058
Posted:
March 13, 2018

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Resume:

HEATHER COOK

***** ******** ***

Houston, TX. ***58

832-***-****

ac4spt@r.postjobfree.com

Experience

Forrest Services, LaPorte, TX January 2018 to March 2018 H.R. Admin.

Created and accurately filed all Purchase Orders needed for ongoing jobs, materials, office supplies, maintenance requests, etc. via Quickbooks

Assisted in processing all new hires, including organizing new hire packets, filled out necessary new hire documents as well as insure all documents were correct and filed accordingly, sent employees for drug screens and scheduled all necessary Houston Area Safety Council courses required per employee

Input all employee’s information accurately in Quickbooks to ensure the system was always current, as well as register each employee in T-Sheets

Input financial data in an Excel spreadsheet showing our projected cost per job, labor, materials, etc. in comparison to actual cost along with the amount of overhead and profit per job

Assisted co-workers with any project necessary to help ensure all deadlines were met per orders from upper-management

United Contractors, Houston, TX August 2017 to November 2017 Office Manager

Interviewed, screened, and hired field personnel

Maintained all client files with current and ongoing information

Inventoried and ordered office and field supplies and building materials

Prepared invoices

Balanced and monitored all company bank accounts

Monitored contracting schedules and work progress and completion Davis-Penn Mortgage Company, Houston, TX January 2013 to December 2015 Receptionist/Secretary

Assist with processing loan applications and keep clients up to date on the status of their loan

Maintain inventory for all outstanding loans generated by the firm

Prepare reconciliation forms for all bank statements to ensure accuracy

Speak with prospective clients about opening new loans and draw up the necessary paperwork

Correctly file all necessary loan documents and maintain database tracking all received and outstanding documents

Routinely track all outstanding client documents and communicate delinquent items with clients as necessary

Log in and deliver mail

Answer phones and accurately take messages

Maintain and order office supplies

Alan Duncan Training, Houston, TX 2009 to 2012

Receptionist/Secretary

Assist the owners in maintaining the company network directories and physical filing system

Maintain Outlook calendar for owners, including setting up appointments with clients and vendors

Maintain the company Outlook e-mail. Includes establishing multiple sensible folders and subfolders for retaining e-mail enabling owners to easily locate past e-mails

Assist in the creation of invoices and the collection of paid invoices for the office

Utilize and maintain the office computers, fax machine, scanners, and printers, including maintaining paper and ink levels, and calling for service when needed. References avalible upon request

Maintain detailed client listing in an Excel spreadsheet including business history, contact lists, invoice status, and other pertinent information

Assist the owner in revisions to Power Point slides when necessary

Collect, open, and sort mail daily

Maintain and order office supplies

BJ’s Brewery, Houston, TX 2008-2009

Waitress

Skills

Microsoft Outlook, Word, Excel, PowerPoint, QuickBooks and T-Sheets Education

Clear Lake High School Diploma 2006



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