Office Manager
Resume:
HEATHER COOK
Houston, TX. ***58
*******.**********@*****.***
Experience
Forrest Services, LaPorte, TX January 2018 to March 2018 H.R. Admin.
Created and accurately filed all Purchase Orders needed for ongoing jobs, materials, office supplies, maintenance requests, etc. via Quickbooks
Assisted in processing all new hires, including organizing new hire packets, filled out necessary new hire documents as well as insure all documents were correct and filed accordingly, sent employees for drug screens and scheduled all necessary Houston Area Safety Council courses required per employee
Input all employee’s information accurately in Quickbooks to ensure the system was always current, as well as register each employee in T-Sheets
Input financial data in an Excel spreadsheet showing our projected cost per job, labor, materials, etc. in comparison to actual cost along with the amount of overhead and profit per job
Assisted co-workers with any project necessary to help ensure all deadlines were met per orders from upper-management
United Contractors, Houston, TX August 2017 to November 2017 Office Manager
Interviewed, screened, and hired field personnel
Maintained all client files with current and ongoing information
Inventoried and ordered office and field supplies and building materials
Prepared invoices
Balanced and monitored all company bank accounts
Monitored contracting schedules and work progress and completion Davis-Penn Mortgage Company, Houston, TX January 2013 to December 2015 Receptionist/Secretary
Assist with processing loan applications and keep clients up to date on the status of their loan
Maintain inventory for all outstanding loans generated by the firm
Prepare reconciliation forms for all bank statements to ensure accuracy
Speak with prospective clients about opening new loans and draw up the necessary paperwork
Correctly file all necessary loan documents and maintain database tracking all received and outstanding documents
Routinely track all outstanding client documents and communicate delinquent items with clients as necessary
Log in and deliver mail
Answer phones and accurately take messages
Maintain and order office supplies
Alan Duncan Training, Houston, TX 2009 to 2012
Receptionist/Secretary
Assist the owners in maintaining the company network directories and physical filing system
Maintain Outlook calendar for owners, including setting up appointments with clients and vendors
Maintain the company Outlook e-mail. Includes establishing multiple sensible folders and subfolders for retaining e-mail enabling owners to easily locate past e-mails
Assist in the creation of invoices and the collection of paid invoices for the office
Utilize and maintain the office computers, fax machine, scanners, and printers, including maintaining paper and ink levels, and calling for service when needed. References avalible upon request
Maintain detailed client listing in an Excel spreadsheet including business history, contact lists, invoice status, and other pertinent information
Assist the owner in revisions to Power Point slides when necessary
Collect, open, and sort mail daily
Maintain and order office supplies
BJ’s Brewery, Houston, TX 2008-2009
Waitress
Skills
Microsoft Outlook, Word, Excel, PowerPoint, QuickBooks and T-Sheets Education
Clear Lake High School Diploma 2006
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