Executive Assistant

VICTORIA BENINCASA

Houston, TX *****

*************@***.***

281-***-**** cell phone

PROFESSIONAL SUMMARY

EXECUTIVE ASSISTANT

Summary: Accomplished Executive Assistant with eighteen plus years of experience in the oil and gas industry supporting C-Suite executive and other senior executives. A detail oriented self-starter providing excellent organizational skills in performing various administrative tasks to reduce the workload on company executives. Serve as primary contact for and liaison between management, personnel and clients. Maintain excellent written and oral communication skills, problem resolution abilities and a high level of confidentiality. Communicates effectively with co-workers and clients at all organizational levels while maintaining professionalism at all times.

CORE STRENGTHS

Time management Teamwork Event planning

Flexible and change oriented Multi-tasking Results oriented

Freeport-McMoran Oil & Gas/Plains Exploration/Pogo Producing 2001 - 2016

Owner Relations Analyst 2015 - 2016

Provided customer service to owners with a high level of service by answering inquiries in a professional, polite, timely and accurate manner.

Possessed the skills needed to communicate effectively with interest owners, peers, analysts, accounting and land department.

Possessed a working knowledge of the oil and gas industry and have an understanding of operations and overall business knowledge of the company. Kept apprised of all news releases and company updates to better assist owners with their requested needs. If unable to assist caller, researched the inquiry and contacted owner with response by email, fax, or telephone, or directed owners to the appropriate DO Analyst working the area for further handling.

Upon receipt of proper documentation from owner, the information was entered accurately into COM 100 and Remedy Force for updating i.e. address changes, banking information, direct deposit, etc.

Demonstrated accuracy and thoroughness inputting owner incidents into COM 100 and Remedy Force..

Understanding the need to protect the privacy of owners by verifying Social Security number/Tax ID number.

Attended weekly meetings and prepared Weekly Status Report documenting mail, emails, faxes, phone calls, voice mail calls, follow up calls and incidents created, assigned and closed.

Initiated recommending changes towards improving processes and systems.

Ability to build strong relationships with owners, gaining their confidence that issues were resolved to their satisfaction and in a timely fashion.

Feeport-McMoran Oil & Gas/Plains Exploration Oil and Gas/Pogo Producing

Sr. Land Technician 2006 - 2015

Instrumental in creating a Sr. Land Tech position in asset areas providing technical and administrative assistance to the Land Manager and Landmen working the Haynesville Shale Area, Louisiana, South Louisiana, Texas, California, Illinois, Florida and GOM.

Assisted in preparing contracts, agreements, form transmittals, oil and gas leases, JOA’s, right-of-ways, assignments and other associated contracts

Prepared and faxed/mailed proposal letters to partners on well drilling, workovers, re-completions, lease acquisitions, etc.

Researched and corresponded to inquiries regarding invoices errors, broker billings, etc.

Prepared check requests for assignments, agreements, lease bonuses, etc.

Reviewed invoices and coded to the appropriate AFE.

Prepared legal documents for recording in the proper county.

Prepared proposal letters to partners on workovers, recompletions, etc.

Implemented a file system online maintaining accurate record keeping for wells, title opinions, contracts, agreements, oil and gas leases, assignments and correspondence.

Assisted with special projects as assigned. Provided Notary Public services.

Tracking AFE spending, monitored proposals and other brokerage and related costs.

Prepared for weekly status meeting by updating weekly status reports and print out materials needed.

Maintained a proactive approach towards improving processes and systems.

Functioned as liaison between land department and other internal/external offices.

Pogo Producing Company

Land Technician to District Landman 2005 - 2006

Transferred to the land department taking a proactive approach in creating a new position supporting the District Landman.

Implemented a file system online maintaining accurate record keeping for wells, title opinions, contracts, agreements, oil and gas leases, assignments and correspondence.

Assisted in preparation of onshore and offshore property correspondence, including oil and gas leases, assignments, operating agreements, title opinions, well files and state lease files.

Prepared check requests for assignments, agreements, lease bonuses, etc.

Monitored and processed expenses and invoices.

Prepared legal documents for recording in the proper county.

Functioned as liaison between land and other departments.

Assisted Vice President of Land when needed.

Provided Notary Public services.

Executive Assistant to CFO and Sr. VP-Engineering 2001 - 2005

Provided high-level administrative support to executives in a highly confidential environment.

Coordinated internal and external meetings, conferences, and teleconferences in Outlook with extreme detail.

Functioned as liaison gathering information from management team, summarizing the information and working with the executives to finalize the presentations for the quarterly board meetings.

Composed, typed and edited a variety of correspondence, memoranda and other material requiring judgment as to content, accuracy, and completeness.

Assisted in the coordination and preparation of presentation material prepared in PowerPoint ensuring presentations were accurate and finished in a timely fashion.

Coordinated travel reservations both domestic and international. Coordinated with executive team with private aviation for group trips.

Processed expense reports in a timely and accurate manner.

Handled personal business as assigned.

Excellent teamwork skills and proven ability to work effectively as part of an executive support team.

Long-term Contract Assignments in the oil and gas industry 1996 - 2001

Marathon Oil (Assistant to Procurement Manager)

BP Petroleum (Johnson Controls) (Assistant to Facilities Manager)

MidCon Gas Services Corp./Natural Gas Pipeline Company

Executive Assistant to Vice-President of Marketing 1980 - 1995

Provided executive-level administrative support to the Executive Vice-President and was flexible in accommodating administrative support to department.

Operated under general guidance only and with thorough knowledge of the function(s), the company organization and procedures, and the responsibilities of key management personnel.

Prioritized calendar scheduling of internal and external meetings and assembling materials needed to take to his meetings.

Composed, typed and edited a variety of correspondence requiring judgment as to content, accuracy and completeness.

Monitored, read, analyzed and responded to specific emails on behalf of Executive Vice President and keeping him apprised of issues that needed to be addressed.

Processed expense account and made travel arrangements.

Ability to work well under short deadlines; to stay organized prioritizing multiple projects in a fast-paced environment.

Maintained departmental records, vacation schedules and initiated departmental luncheons.

Initiated a solution for a growing department with processes and procedures that increased operational efficiency (40 people).

Mentored less experienced assistants during a period of departmental expansion to ensure attention to detail.

Successfully planned, coordinated and hosted numerous customer events small and large 12 - 200 people from conception to completion.

Professional Organizations

Association for Lease and Title Analysts (ALTA)

Houston Association for Division Order Analysts (HADOA)

Certifications

Completed course for Champions School for Real Estate

Completed Land Analysis Institute Course

Attended various seminars and luncheons on topics pertaining to the oil and gas industry

Skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Quorum

Excalibur

Sharepoint

Remedy Force

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