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Administrative Assistant Office

Location:
New Kensington, Pennsylvania, 15068, United States
Salary:
45000
Posted:
March 07, 2018

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Christina A. Bursky

**** ******* **** ****

Pittsburgh, PA 15220

ac4qga@r.postjobfree.com

412-***-****

Education:

ICM School of Business & Medical Careers, Pittsburgh, PA 15222 Associate Degree in Specialized Business, Secretarial Science Studies – Legal Office Administration with High Honors, January 2002

Summary:

Highly motivated and versatile professional who excels at prioritizing various workloads, is able to complete multiple tasks simultaneously, and follows through to deliver successful projects. Extensive experience working in a high volume, deadline-driven environments. Proven ability to work under pressure and remain focused. Career accomplishments built upon strong communications skills, establishing and maintaining effective relationships, and the ability to work well individually or within a group. Computer Skills:

Microsoft Word, Excel, Outlook, Peachtree Pro, Timberline, MasterKey, Oracle, Windows (all versions) Professional Experience:

Burns & Scalo Roofing Co., Inc. Pittsburgh, PA 15205 April 2016 – Present Key Account Administrative (Roof Asset Management Division)

• Manage all Dollar Bank Key Accounts and assist with PNC Accounts

• Handle all Service Dispatch Request

• Edit all Bid Specifications and send to subcontractors

• Prepare all Proposals

• Responsible for all updates on Certificate of Insurance and Workman’s Compensation

• Collect and enter all Invoicing

• Collect all Warranties (2-Year Workmanship/Installer Warranty and Manufacturer’s Warranty)

• Prepare all reports and maintain current spreadsheets (Roof Inspections, Invitation to Bid, QBR Reports, PNC Bank Reports weekly)

• Assign all roof inspections to subcontractors

High Voltage Maintenance, Inc. Pittsburgh, PA 15220 August 2012-October 2015 Office Administrator

• Maintain Service Center Financial Reports including: Aged Backlog and DSO Reports

• Office Account Reimbursements

• Distribute all per diem to the technicians

• Summarize cost data in preparation of client billing

• Issue client billing for the service center/region on a weekly basis

• Maintain contact with customers and outside vendors to assist in resolving local collection and payable issues.

• Review project status weekly

• Responsible for overseeing all aspects associated with the projects, such as: Field Work Orders, open project data base and issuing purchase orders

Andrews Industrial Controls, Inc. Carnegie, PA 15106 January 2010-April 2012 Office Administrator

• Input bank statements and balance bank reconciliation

• Manage and enter invoices through Peachtree Pro Accounting Software

• Responsible for all bank transactions

• Coordinate staff travel arrangements

• Organize and maintain office documentation for company vehicles, health benefits, and office equipment and supplies

• Manage all incoming and outgoing office mail via Fed Ex and US Mail

• Participate in marketing projects

Rycon Construction Company, Pittsburgh, PA 15222 January 2006-October 2009 Estimating Assistant

• Maintain bid schedule, database of subcontractors / suppliers

• Liaison between company and subcontractors

• Create an order of bid packages and mail to the targeted subcontractors

• Create and maintain all Excel spreadsheets

• Plot all drawings

• Handle all incoming projects and distribute to the Estimator

• Create CD’s for in-house reproduction

• Maintain Plan Room real and electronic up-to-date bid documents Lovorn Engineering Associates, LLC. Pittsburgh, PA 15206 October 2004-January 2006 Administrative Assistant / Associate Office Manager

• Develop and maintain a filing system for shop drawing submittals

• Manage all phone and message activity for 21+ employees

• Record all shop drawings and submittals, interface extensively with clients, vendors, upper-level management, and owners

• Handle travel itineraries

• Provide back-up administrative support to the office manager

• Assist in all benefit enrollment and maintenance; maintain human resources and data records Nationwide Appraisal and Title Services, Canonsburg, PA 15317 October 2002-September 2004 Mortgage Coordinator / Post-Closing

• Review Mortgages and assign them to abstractors

• Confirm closings

• Calculate fees, perform all scheduling requests as well specifics from client and borrower under time constraints, and make sure all documents are in compliance



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