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Executive Assistant Marketing

Fort Worth, Texas, United States
March 06, 2018

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Hina Sayyed


I am an ambitious individual seeking employment, where I can use my professional experience and passion for work that I can apply to broaden my horizons. I am sociable, energetic and friendly. My interpersonal skills make me a good communicator, able to work well with others. I motivate and encourage people around me. I am self-aware and always seek to learn and grow. I am not scared of undertaking new responsibilities no matter the degree of difficulty. I am a critical thinker and good researcher.

Skills & Abilities:




Proficient with MS Office – Outlook - Word -Excel – PowerPoint and MS Project

Experience working with Excel pivots and charts

Experience and working knowledge of SharePoint application

Experience working with graphic software’s- Adobe Photoshop, Adobe Illustrator

Experienced with using Taleo as an applicant Tracking System

Working knowledge of VMS for online transaction including temporary collection of candidate’s submission, interview, scheduling and coordination, job offers, billing and timecards.

Working knowledge of MSP for temporary staffing, IT Projects, Technology

Working knowledge of HRIS databases

Experience of working with SAP info types impact payroll, verify data entered to avoid potential impact. New hires, promotions, salary changes, terminations, transfers, leave of absence, position changes, personal data changes


Experience of working with C-Suite

Working knowledge of CRM

Event Management

Social Media Marketing

Consumer Targeting

Product Development

Brand Development

Experience of writing proposals for various marketing campaigns

Professional Experience:

American Medical Solutions- Fort Worth, TX (February 2017 - October 2017)

Admin/ Executive Assistant:

Resourceful Executive Assistant adept at coordinating international travel, organizing large-scale meetings, and managing third-party vendors.

Highly self-motivated with a solid work ethic.

Skilled at multi-tasking and maintaining a strong attention to detail.

Employs professionalism and superior communication skills to meet client and company needs.

Manage CEO’s complex and frequently changing travel arrangements and coordinate pre-planning of trips.

Create expense reports, budgets, and filing systems.

Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive-level meetings.

Develop and maintain alert system for upcoming deadlines on incoming requests, projects, and events.

Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.

Distribute company-wide announcements, book conference rooms, and coordinate catering for annual staff development forum.

Locate and attach appropriate files to incoming correspondence requiring replies.

Greeted visitors entering the office, determined the nature and purpose of visit, and directed them to the appropriate destination.

Processed travel expenses and reimbursements.

Frequently used word processing, spreadsheet, database, and presentation software.

Maintained an internal client filing system.

Provide administrative and sales support, including scheduling and report coordination.

Newbreed Logistics- Fort Worth, TX (June 2016 - January 2017)

Customer Liaison (Intern):

Research and reporting of in house and shipment and products through use of Microsoft Excel and Access.

Managed Client Relations – Met with existing clients to review service records, opportunities to improve relationship between company and client, as well as asses our contractual obligation(s) needs with clients.

Sought out potential clients to drive company growth and expand contract portfolio

Making sure all Client request are completed by the assigned teams in the given time

Providing Solutions and strategies to be implemented to enhance the process flow

Worked closely with Company executives to identify new business opportunities

Communicated with customers, employees and other Individuals to answer question and explain guidelines

Carestream Health and Dental Firm– Dubai, UAE (August 2014- February 2016)

Training and Admin Coordinator

Administrative Function:

Assist in Managing the Licenses for the Sanctions Countries and applying for the same under supervision of Logistic Manager.

Request for Visa to Dubai for customers on training

Purchasing stationery for the company, and maintaining the budget for training centre

Assisting Operations & Mkt. Dept. - Travel / hotel booking, handling web-fax, preparing Purchase Requisitions in SAP for Operations Dept.

Travel business reports and other claims - Prepare expense claims.

Visa applications - Ensure all visas are applied and followed up MKT Travel

Misc. support - Ad -Hoc support.

Fills the Forms for Visa Applications and consular services

Experienced of Share point to store Data and documents internally within the company.

Working simultaneously with co- workers on a single document, saving previous versions and tracking updates.

Company data and sharing space was managed through the intranet facility by share point.

Keeping the team up to date all the time. Had a separate portal for the clients i.e. using. Extranet as a feature and keeping them up to date with their projects.

Marketing Function:

Organize all the Brochures required by the team for the Products

Maintain up to date info on Products and relevant brochures

Price Change Authorization - Full responsibility of PCA, from getting request from Dist. to preparing PCA, till it gets approved

Coordinate the Tenders in the Middle East and Africa - filling the forms and collecting all the relevant certificates and making sure timely submission

Prepare Sales Reports for the Dental team

Manning the dental Booth during the Exhibition

Follow up on Payment of Carestream suppliers for Exhibition and Trade shows

Training Centre:

Maintains up to date all records for the training Centre

Prepare on Monthly Basis record of training conducted

Coordinate with Hotel on the transport for the training

Coordinates the events at the training Centre

Organize Training Schedule and publish the Calendar

Coordinates the Visa and Hotel Booking on the persons coming for training

Manage the booking arrivals for the training participant

Ensure up to date availability of all necessary tools for training

Plays a key role in providing personnel support to the Dental and Visitors

Organize replacement and ensure clean environment at the Centre

Grace & Garbo- – PR Marketing Consulate Firm- Dubai, UAE (June 2013-June 2014)

PR Executive

Responsible for supporting and coordinating brand management, corporate communications, events, and maintaining public & media relations in line with the organization's development and growth plans and enhancement of Company's brand image aligned with the vision, mission and values of the Company.

Direct the communications in liaison Company's Corporate Communications & PR Department with media, individuals and other organizations.

Liaise with and answer inquiries from media, individuals and other organizations, often via telephone and email.

Collaborate with Company's Corporate Communications & PR Department about the internal and external communication of the company (i.e. writing and editing articles, press releases, drafting and printing of the newsletters, designing brochures etc.) and coordination with media.

Provide image-building plans & advice on innovative marketing plans and image building exercises for gaining credibility and bigger market share.

Create strong media relationships, develop concepts, copy writing, design ideas, briefs to agencies

Collect and analyze media coverage to meet clients’ demands and requirements.

Conduct market research to estimate market size and the competition.

Supervise the writing and editing of articles, profiles and annual reports by proof reading it for any spelling, design or data mistakes before printing

Coordinate with the advertising agency & PR agency on day-to-day basis for building up brand awareness & communication with the outside world & competition.

Design & print product catalogs, leaflets, corporate brochure & other promotional material for the group companies in liaison Company Corporate.

Writing press releases, blogs for travel, art, hospitality and entertainment clients

Organizing events to promote the clients-seminars-exhibitions-fashion shows

Feature the clients in magazines, radio, TV

Providing information to clients and handling their queries

Financing and budgeting the account of clients

PR & Marketing Campaigns

Communication Specialists

Mobilink Telecommunications- Pakistan (January 2010 till December 2012)

HR and Administration Officer

Reviewing applications, interviewing and assessing candidates and short- Listing for interview per the employer’s expressed criteria.

Using the databases and media for gathering suitable CV’s for positions.

Administration of recruitment contracts and proposal with clients and Vendors.

Solid communication skills and decision-making capabilities based on analytical skills and critical thought processes.

Maintained human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.

Develops and maintains affirmative action plan; files EEO-1 annually, maintains other records, reports and logs to confirm EEO regulations.

Handling and managing employee’s personal and professional data.

Staffing, recruiting, compensation, organizational development, HR operation and employee excellence and payroll activities.

Establish and maintained department records and reports. Participates in administrative staff meetings and attended other meetings such as seminars. Maintained company’s organization charts and employee directory

Powerful industry insights, valuable networking opportunities and professional exposure

Brief candidates about available jobs. Shortlist candidates for job

Arranging interviews and preparing the candidates for the interview.

Conducting preliminary and telephonic Interviews.

Handle wide-ranging vacancies including temporary, permanent and specialized job roles in diversified sectors and verticals.

Medsons Textiles-Pakistan (June 07 – August 07)

Graphic Designer (Intern)

During my internship, I learned to design shirts with different colors and styles with the help of graphic software

Worked with Graphic tutorials Adobe Photoshop, Illustrator, Coral Draw


Masters of Business Administration (MBA), Iqra University, Pakistan 2012

Majors (HR/Marketing)

Subjects HR:

Recruitment & Selection

Employee Development

Employee Relations


Performance management

Subjects Marketing:

Research and Development

Marketing strategies

Consumer Behavior


Product and price management

Graduation (Commerce) Govt. Commerce College 2007

Arena Multimedia, Pakistan 2006

AMSP specialist program



Dedication to job, excellent oral, written communication skills

Interpersonal skills, Self-confidence

Effective negotiation skills

References – Available on Request

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