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Executive Assistant Microsoft Office

San Jose, CA
March 06, 2018

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Donielle M. Equité

**** ******* ******

San Jose, CA 95123


Certified administrative professional with extensive experience supporting Silicon Valley executives.

Creatively and diplomatically accommodates and balances the needs of all levels of staff with own priorities and tasks. Aligns goals to the objectives, values and mission statement of the organization.


CA Notary Public

Conflict Resolution

Event Planning

Project Management

Software Proficiency

Adobe Professional


Google Suite

Microsoft Office

Professional Experience

Sept. 2005 – Mar. 2017

Anacor Pharmaceuticals, Inc.

(Acquired by Pfizer, Inc. in 2016)

Palo Alto, CA

Executive Assistant, Drug Development

Provided administrative and logistical support to the Senior Vice Presidents of Drug Development and CMC and the Vice President of Preclinical Safety and their departments.

Managed calendars in Microsoft Outlook, booked domestic and international travel, prepared expense reports via Concur, arranged catering, setup Webinars and assisted with the planning of corporate events.

Managed the recruiting and onboarding duties including posting positions on LinkedIn and BioSpace, scheduling interviews and booking travel for candidates.

Edited and formatted documentation including regulatory and technical reports, scientific posters, abstracts, journal articles and PowerPoint presentations.

Prepared and tracked purchase orders for all studies placed externally.

Managed and tracked the company wide offsite document storage.

Executive Assistant/Document Specialist, Preclinical Development & Regulatory Affairs

Collaborated closely with other departments and project teams to prepare and manage project plans and timelines for completion of regulatory submissions in accordance with project and corporate goals.

Sole responsibility for the preparation of original Investigational New Drug (IND) Applications for four compounds and the preparation of all serial submissions to FDA for five open INDs.

Managed and tracked all communications between the company, the FDA and international regulatory authorities. Processed and tracked all regulatory preclinical and clinical study reports.

Certifications and Commissions

UCSC - Extension, Silicon Valley

Jan. 2009 – Dec. 2011

Santa Clara, CA

Administrative and Executive Assistant Certification

Secretary of State, Alex Padilla

May 1999 - present

State of California

Notary Public Commission

Memberships and Affiliations

National Notary Association Member

May 1999 - present

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