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Executive Assistant Office

Long Beach, California, United States
March 06, 2018

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Natalie Brobst

**** *. ******* **** ****, Long Beach, CA 90807

Phone: 562-***-**** E-Mail:


Highly organized and detail-oriented Executive Assistant/Administrative Coordinator with extensive experience supporting senior executives in large corporations and non-profit environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Skilled at working with undeserved communities such as foster youth.


California Youth Connection, Remote Administrative Coordinator 02/2014 - Present Successfully hosting numerous conferences, retreats, meetings, fundraisers, recruitment events and trainings while maintaining within allotted budget. Lead charge for travel policy implementation, managing complex travel arrangements. Preparation and analyzing of quarterly reports and budget. Assist in the development of team building initiatives and overall support for maintenance of organizational culture. Implement purchasing guidelines that lead to reduce costs to organization. Assist with coordination and supervision of interns and volunteers, including updating database management. Busy Bee Business Services, Owner 02/2004 - Present Owner of a mobile notary business specializing in loan document signings, real estate documents, estate planning documents, financial, medical, legal and personal documents. Successfully developing the company and growing to a $50,000/year profit on a part-time basis. Creates a substantial client base and customer network. Define and implement business plan, maintain budget and prepare tax reports. Promotion, marketing and networking of services offered. Utilization of social media outlets to grow business.

California State University, Chancellor’s Office 05/2008-10/2010 Supported all foster youth grant projects and initiatives. Coordinated annual national conference and increased number of attendees by 20%. Responsible for maintaining accounting records and reporting back to meet grant deliverables. Handled all logistics for constituent group, advisory meetings and events. Coordinated all travel arrangements. Prepared and processed expense reports. Developed press releases, newsletter and other public correspondence. Updated website and maintained social media outlets.

Starwood Hotels and Resorts, Executive Assistant 01/2000 -01/2003 Assisted of the General Manager and Director of Operations, supported the day to day operations of the executive office. Supervised a staff of 6 secretarial personnel. Managed the business center, created and ensured policy and procedure. Direct customer interaction resolving customer complaints and responded to questions and concerns. Acted as a liaison between Executive office and staff. 2

Natalie Brobst resume ́ cont’d


Cerritos College, Accounting 1995

State of California, Notary Public 2002-Present

Certified loan signing agent 2002-Present


Microsoft Office (Word, Excel, Powerpoint, Visio)

Quickbooks and other Accounting programs such as Tallie and Wave Googe Suite (Docs, Sheets, Drive, Classroom, Hangout, Slides) Facebook, Instagram, Snapchat

Canva, Wordpress, Mailchimp, Eventbrite, Hootsuite, Apricot 65WPM

Workflow Analysis

Event Management

Ability to handle confidential matters

Resourceful and self-directed

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