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Administrative Assistant Accounting

Lithia Springs, Georgia, United States
March 05, 2018

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Hortensia Daniels

Lithia Springs, Ga *****


Cellular: 678-***-****


Accounting graduate, dynamic and results oriented professional seeking to employ my knowledge and experience by securing a professional Accounting career with the opportunity for challenges and advancement, while gaining knowledge of new skills and expertise.


B.A., Accounting; Saint Leo University, Marietta, GA, May 2016.


Centers for Disease Control and Prevention April 2005 - Present

Accounting Assistant (As Needed): (July 2017-Present)

Aid in monthly close process by gathering unpaid invoices and calculating the total for accrual entry.

Facilitate payment processes before deadline by matching checks to correct invoices.

Assist in monitoring, inputting, correcting, and reconciling financial activity, and evaluating the context, accuracy, and timeliness of the organization's general ledger and subsidiary accounts while under supervision.

Compile routine numerical data for report purposes by running historical data reports to see what’s been paid to a particular vendor.

Centers for Disease Control and Prevention

Administrative Assistant (Contractor): (April 2005-Present)

Provide administrative/secretarial support for the Office of Safety, Security and Asset Management (OSSAM), such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

Creates and delegate the distribution of visitor badges for CDC Royal campus, in coordination with various CDC divisions.

Copies, faxes, electronically scans and draft documents.

Maintain budget and supply ordering for Physical Security Branch

Served as the main official for CDC Physical Security mailbox, to accurately review and approve visitor request documentation for access to both NIOSH, and CDC federal facilities in a timely manner.

Prepare travel authorizations vouchers.

Review and approve T&E reports in Concur System upon Management approval.

Respond to highly diversified inquiries from members of the Company management, employees and the general public.

Develop and maintain effective business contacts with vendors and services.

Assist with events including finding location and ability and willingness to work overtime on an occasional basis to meet workload demands.

Sorts, reviews, screens and distribute incoming and outgoing mail.

Creates and maintain Word documents. Also, input data into spreadsheets and databases.

Maintain Outlook calendars of professional staff.

Arrange, schedule and keep track of scheduled meetings and appointments.

Retrieve, return and hand deliver confidential documents to appropriate staff members.

Coordinate and participate in conferences, workshops and meetings.

Investigate and process Non-U.S Citizens requests for access to CDC facilities.

Interface with a variety of intelligence federal partner agencies in vetting visitor requests.

Use Non US Citizen Access Management System (NCAMS) to automate the request for a non-U.S. citizen visitor, tracks and reports the visit information, and provides final approval.

Review requests for access of individuals to labs, select agent labs, and general access.

Metro State Prison September 2003 - April 2005

Human Resource Assistant:

Assisted staff with routine HR related questions, as well as served as the first point of contact for employees.

Managed, organized and updated files, records, correspondence, charts and reports as well as performed HR office services such as: filing documents, printing reports and documents.

Ordered and managed supplies, ordered office-staff lunches, handled incoming and outgoing phone calls and messages.

Researched and evaluated management practices, training and developmental programs.

Made reservations and coordinated travel schedules for management.

Handled vital information relating to employee relations, changes in the organization, performances, appraisals, confidential information issues, and other sensitive HR-related matters.

Maintained pending files of items that needed action or response and follows up to ensure action/response has been completed or documented.


Excel (Basic skills in creating spreadsheets, importing/exporting data/reports, aggregation functions, data sorting and filters, familiarity with the different Paste Special Options), QuickBooks, Outlook, Word, PowerPoint, Concur, Access 2003, and Skype for Business

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