Administrative Staff Support
Resume:
GRAYSON, JOANA B.
**** **** ***. #* *** Angeles Ca 90008
**********@***.***
EXPERIENCE:
U.S. Dept. of Commerce-Economics and Statistics Administration
Bureau of Census-Los Angeles Regional Office-
3699 Wilshire Blvd – Los Angeles Ca 818-***-****
Questionnaire Assistance Representative-March 2010 thru April 19, 2010
Temporary Assignment ended
Part Time (Assigned two (2) sites) ($12.75 hr./21 hours wk.)
Open site location, displayed poster and banner
Assisted respondents in completing questionnaire
Provided language assistance brochures
Answered general Census questions
Referred respondents to Telephone Questionnaire Assistance when needed
Need to be proficient in aiding assistance at sites
Following items needed at site: official credentials, Census Badge,
Information sheet, Information sheet in Spanish, Questionnaire Reference Book,
Census banner, Census poster, Record of Contact-Questionnaire Assistance Form,
Daily Pay and Work Record, Language Identification Flashcard, Language Assistance
Guide (59 languages), Language Assistance Braille Guide-English and English in large print, English Informational Questionnaire, English/Spanish Informational
Spherion Staffing ($11.00 hrly/40 hrs. wkly)-Arias Santiago
1081 Westwood Blvd. – Los Angeles Ca. 310-***-****
Administrative Assistant - Temporary -10/2008 thru 12/2008
UCLA Anderson School of Management – Alumni Relation
110 Westwood Plaza – Mullin Management Commons – Suite F -1
Updated UCLA Alumni Data Base/Prepared Word documents/ Internet searches for UCLA Directors
Answered phones/routed calls/daily retrieval of voice mail/Ordered office supplies
Greeted UCLA Alumni, visitors and public
Daily faxing and photo-copying/distributed mail, prepared mail and packages for various Couriers
Organized 3-ring binders (including labeled inserts for books and various files)
Organized UCLA Alumni Weekend Business Cards Book
Coordinated hundreds of UCLA Alumni Weekend Gift Bags/name tags/badges
Freedom Works Staffing ($11.00 hrly/40 hrs wkly)
21311 Hawthorne Blvd. – Torrance Ca 90505 310-***-****
Administrative Assistant-Accounting Dept.-Sept. 2006 – Dec. 2006
Goldrich & Kest - 5150 Overland Ave – Culver City Ca
Temporary Assignment Ended
Used computer to create Word and Excel documents
Drafted correspondence for Accounting Supervisor and Accountants
Large daily volume copying real estate documents, bank deposit slips and checks
Separated large volumes of bank checks and deposit slips for properties to assigned Accountants
Daily mail pick up and distribution, prepared mail and packages for Couriers
High volume of daily faxing real estate documents, bank checks, deposit slips
Joana Grayson
Office Team - 300 Continental Blvd.-#415 – El Segundo Ca 90245 ($10.00 hrly/40 hrs wkly)
Patterson Dental Supply Company - 185 S Douglas -# 100 – El Segundo Ca
Receptionist/Clerical Support - April 2006 – June 2006
Temporary Assignment Ended
Managed 10 lines/ 50 extensions- Heavy daily volume phone calls-used building loud speaker system
Greeted doctors, dental assistants, dental students and visitors
Daily completion large volume of stuffing invoices in mailing envelopes
United States Federal Government –($23.20 hrly/40 hrs wkly)
Executive Secretary (Confidentiality)-Plant Manager – October 1992-October 2003
Los Angeles Marina Mail Processing & Distribution Center – 13031 W. Jefferson Blvd.
Marina Del Rey Ca 90311 323-***-**** (1500 employees)
Plant Managers -Robert Boone/John Holden/Sr. Mgr. Distribution- Shirley Smith
Scheduled meetings/appointments
Processed clearance onto government property badge requests
Completed daily times sheets -Plant Manager, Procurement Specialist and myself
Steno – all plant manager meetings, Union meetings, labor management meetings,
Union labor negotiation meetings, safety meetings
Prepared agendas, dictation at meetings and transcription
Prepared confidential reports, memos/letters
Plant Coordinator -employee health plans premium payback
Plant Coordinator for Marina Plant award letters and presentations
Coordinated completion of mass mailings for Marina and Long Beach District
Prepared document packages for Affirmative Action Plan for Long Beach District
Contact with various Postal officials, Union Officials, Inspection Service Police, employees,
customers
Control point for all Plant Manager files
Sorted Tour 2 plant mail to appropriate bins (45 mail bins)
Open, read, created suspense files, distributed mail to plant manager
Prepared travel arrangements and travel expense reports
Prepared reinstatement/reassignment documents for Marina Plant
Created letters and memos
Answered phones, routed calls and took messages
Managed three (3) calendars via computer - daily addition and deletions
Data entry -creating documents and updating
Coordinated meetings rooms/equipment and catering
Ordered office supplies/contact repair service for office equipment
Updated numerous Federal handbooks
Experience working with senior level and mid-level managers
Skills: Microsoft Word, Excel, Dictation and Transcription
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