WENDY FIGUEROA

**** **** ******

San Antonio, TX 78250

210-***-**** (p)

210-***-****(c)

ac4orn@r.postjobfree.com

Objectives

To use my administrative and executive assistant skills to achieve new valuable work experiences, to further my on the job education, as well as, grow within a corporate environment and make my career and even greater success by performing my daily duties as expected.

Education

San Antonio Community College

A.A. - Broadcast Speech Media

University of Houston at Clearlake

B.A. - Media Communications

•Minor in Psychology

ITT Technical Institute

A.A.S. - Information Systems-Hardware

Experience

Dock Controller – September 2017 –Current – Temporary Position

VTSSA 9800 John Saunders Rd, San Antonio, TX 78216

•Process the paperwork involving repairs to various Airline Airplanes from beginning to end

•Proofread paperwork for errors, missing information.

•Processing in a timely fashion as the planes have a deadline on their return to production

•Log all components into several databases and periodicals to maintain effortless records for each Airline

•Performing the normal administrative asst. duties (Faxing, copying, emailing, signing off on various paperwork etc…)

Quality Control Inspector – Feb 2017 –August 2017 – Temporary Position

GW Plastics 901 Paulsun Dr., San Antonio, TX 78219

•Inspect various pieces for a wide number of medical and or automotive clients to ensure

particles are free from debris, contamination and defects

•Maintain all materials being syphoned properly into the machines, to make sure that the levels and energy levels on the machines maintained are properly.

•Log all information into report journals and our computer systems

•Check particles in the lab to ensure they are free from defect, several times during the day

•Prepare all items for packaging and delivery to our clients

Executive Assistant – March 2015 – January 2017 – Permanent Position (Non Profit Agency)

Cynthisis Nrgy Project 141591 4th Street, Seattle, WA 98033

•Provided support to members of the executive team.

•Maintained calendars for the executive team

•Made travel arrangements for the members of the executive team

•Responded to routine correspondence, edited letters, prepared expense reports for reimbursements and processing. Maintained and created Excel spreadsheets, and Visio Flowcharts

•Catered lunches for corporate meetings and made dinner reservations for various corporate meetings and members

•Prepared meeting agendas, PowerPoint Presentations and drafted meeting minutes

Executive Assistant - August 2014 – January 2015 - Temporary Assignment

Acelity, Inc. 12930 IH 10 West Frontage Road, San Antonio, TX 78249

•Provided support to the VP of sales and members of the sales force under her

•Maintained her calendar

•Managed training materials and mailed out sample sales packets for new hires.

•Updated and maintained sales rosters and excel spreadsheets used to update the sales force

Executive Assistant – June 2014 - Aug 2014 Temporary Assignment

Rackspace 1 Fanatical Place, Windcrest, TX 78218

•Provided support to 3 VPS’s of Product, scheduling a heavy load of meetings and moving other meetings to accommodate new "pop meetings" at a high level pace

•Maintained calendars for my VP’s.

•Made travel arrangements for them as well.

•Responded to routine correspondence, edited letters, prepared expense reports for reimbursements and processing.

•Catered lunches for corporate meetings and made dinner reservations for various corporate meetings and members

•Prepared meeting agendas, PowerPoint Presentations and drafted meeting minutes

Executive Assistant- February 2014 – May 2014- Temp to Perm Assignment

Flow International 23500 64th Ave S. Kent, WA 98032

•Provided support to members of the executive team (which consisted of 6 people), scheduling a heavy load of meetings and moving other meetings to accommodate new "pop meetings" at a high level pace

•Maintained calendars for the executive team

•Made travel arrangements for the members of the executive team

•Responded to routine correspondence, edited letters, prepared expense reports for reimbursements and processing. Maintained and created Excel spreadsheets, and Visio Flowcharts

•Catered lunches for corporate meetings and made dinner reservations for various corporate meetings and members

•Prepared meeting agendas, PowerPoint Presentations and drafted meeting minutes

Executive Assistant - January 2014 – March 2014- Temporary Assignment

REI Corporate Headquarters 6750 228th St., Kent, WA 98032

•Provided support to two directors in the marketing department

•Maintained calendars for both directors, scheduling a heavy load of meetings and moving other meetings to accommodate new "pop meetings" at a high level pace and format

•Made travel arrangements for both directors

•Responded to routine correspondence, edited letters, prepared expense reports for reimbursements and processing. Maintained and created Excel spreadsheets, and Visio Flowcharts

•Catered lunches for corporate meetings and made dinner reservations for various corporate meetings and members

•Prepared meeting agendas, drafted meeting minutes

Senior Administrative Assistant- February 2011 – September 2013

The University of Texas Health Science Center- 7703 Floyd Curl Dr. San Antonio, TX 78229

•Maintained the Chief of Epilepsy and seven other doctor’s calendars, arranged appointments,

meetings, conferences and workshops.

•Responded to routine correspondence following established procedures when not requiring

management review. Maintained and created Excel spreadsheets, and Visio Flowcharts

•Assisted in grant preparation, editing, review and submission.

•Made travel arrangements, including domestic and international flight, hotel and car rental reservations.

•Processed reimbursements using conversion rates when necessary.

•Ordered supplies, equipment, periodicals and manuscripts for the department faculty.

•Attended meetings as assigned, reported on major points, and actions to be resolved or taken.

•Prepared meeting agendas, PowerPoint presentations, and drafted meeting minutes.

•Disseminated all relevant information to meeting attendees. Handled confidential matters concerning policies, procedures and practices.

•Prepared and edited various form documents in accordance with rules and regulations.

Administrative Assistant Associate- February 2009 – February 2011

The University of Texas Health Science Center- 7703 Floyd Curl Dr. San Antonio, TX 78229

•Maintained the Chief of Cardiology's calendar, arranged appointments, meetings, and conferences. Also kept the calendars for seven other doctor's.

• Made travel arrangements, including national and international flights, hotels and car rental

reservations, for eight doctors. Processed reimbursements using rates as necessary.

The Chief's travels were in high volume at all times. Three or more trips per week to varied national

and/or international locations.

• Assisted in budget preparation activities such as gathering and compiling information and

verifying items on budget ledgers for accuracy. Typed and edited confidential and or complex

documents, forms, reports, correspondence, and other special projects.

• Corresponded on behalf of Chief, who was a high ranking figure within both the local community, and

professional medical field.

• Acted as a liaison to disseminate information to faculty and staff. Assisted physicians and or

research scientists with reports, speeches, articles and conference proceedings.

Administrative Secretary November 2006– February 2009

The University of Texas Health Science Center- 7703 Floyd Curl Dr. San Antonio, TX 78229

• Maintained and updated employee records, i.e. leave reports, budget action sheets,

performance reviews, and other confidential information.

• Made travel arrangements for the nursing staff, including national and international flights,

hotels and car rental reservations. Processed reimbursements using exchange rate as

necessary. The Acute Nursing Care department consisted of 30 staffed

professional nurses, who normally traveled in groups of 4 or more weekly.

• Acted as a liaison to disseminate information to faculty and staff. Composed moderately

complex correspondence based on notes or comments from supervisor.

• Prepared statistical, financial, and or budgetary reports. Performed legal/medical research

transcriptions requiring knowledge of special terminology. Assisted physicians and or

research scientists with reports, speeches, articles and conference proceedings.

• Coordinated workshop or conference activities. Performed other duties as assigned.

Skills

Windows 95,98,2000,20032007,2010, MSWord, Access, Excel, PowerPoint, Visio, MSOffice 2000, 2003, 2007, 2010, MS Outlook (various versions), Genesis Billing System, CRM/R2O/Channel Connections, S2S, Dream Weaver MX, PC Authorize, PeopleSoft, Adobe, Professional Correspondence, Adobe Photoshop 7, QuickBooks Pro2002, PageMaker 7, Blue Vista, Quicken, Macromedia-Contribute, Epic/Citrix.

Others available upon request

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