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Administrative Assistant Human Resources

United States
March 02, 2018

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Lisa Kilhafner

**** * ****

Waterloo, IL *****



To secure a challenging and career oriented position within a company that provides an opportunity for a highly organized and detail-oriented Executive/Administrative Assistant to utilize my experience and knowledge.



Microsoft Word

Power Point


Lotus 1-2-3

Outlook Group Wise


System 38



Shared Work

10-key calculator





Kaemmerlen Electric, St. Louis, MO

April 2014 - Project Manager Assistant – (Low Voltage, Data, Telecommunications)

February 2018

Open and maintained new jobs in KOP system. (change orders, Inter-Company PO’s)

Prepare documents for new jobs such as:

Print drawings on plotter or regular printer, request signed sealed drawings when needed.

Called Vendors for PO’s for new jobs.

Pull permits from Cites/County – Permits such as (Building, Low Voltage, Fire Alarm, and Access Control).

Called inspections in upon request and communicated with inspectors when needed.

Verify and coordinate equipment.

Prepare weekly “Jobs in Progress” report.

Input PO’s into Spectrum System.

Aerotek, - contractor – (Wells Fargo Advisors), Fairview Heights, IL –

March 2014 - Administrative Assistant

April 2014

Back up to Executive Assistants.

Order & maintain supplies.

Prepare new employee packets.

Notify maintenance or repairs.

Maintain MAC requests.

Arrange office space for out of town employees.

Sort mail.

Maintain on boarding for new employees.

Process team members leaving the department.

Profession Employment Group - contractor (Edward Jones), St. Louis, MO

Jan.2014 - Administrative Assistant – Two (2) General Partners

March 2014

Coordinate and set up conference calls, meetings, special events and travel arrangements.

Check General Partner’s voicemail messages and send out email when out of town.

Update reports in the Regional Area Leaders binders monthly.

Confirm Winter Regional Meetings for Regions 11 and 12 with the Regional Leaders BOA’s.

Regional Area Leaders Meeting (Area 11) –

* Confirm Hotel Reservations for all attending.

* Prepared and printed tents cards.

* Arrange meeting room & break room lay out through Christi Larson.

* Ordered a “Thank You” gift from Tyler to the Region Leader BOA for helping prepare for this meeting.

* Prepare Power Point Presentation.

Create and maintain Regions 11 and 12 employee information in excel spreadsheet.

Print note cards and ordered office supplies.

Prepare Weekly Summaries.

Grossman Iron and Steel Company, St. Louis, MO

2004-2013 Executive Assistant - CEO-President (Owner)

Administrative Assistant - Vice President (Owner), Vice President of Scrap Purchasing,

Human Resources, Account Executives, Director of Safety, Plant Manager, Controller

Coordinated and set up conference calls, meetings, special events and

travel arrangements for top executives.

Created a highly effective “File Management” filing system for organization.

Arranged a high profile event for upward of 300 attendees. (Reserved tent,

tables, chairs, entertainment, Health Fair (Biometric Screening) and catering). Prepared invitations and logged RSVP responses in excel spreadsheet.

Ordered and managed office equipment and supplies.

Answered a high volume of incoming calls and in-person inquiries from clients

and colleagues; treated each person with respect and provided information

and referrals.

Prepared and processed travel expense reports in excel spreadsheets.

Assisted staff with routine Human Resources related questions, served as first

point of contact for employees – assisted company staff in Human Resources


Managed, organized and updated files, records, correspondence, charts and

reports – performed Human Resources office services such as: filing

documents, printing, managing reports and documents.

Set up meetings and interview schedules as part of recruitment process –

received applicants and guided them functioning as company representative.

Arranged pre-employment background checks and medical examinations.

Handled discrete information related to employee relations, changes in the

organization, confidential information issues, and other sensitive Human

Resource issues.

Save the organization over $100,000 in fraudulent unemployment claims by

conducting quarterly audits.

Provided coverage for receptionist when needed.

AmeriNet Inc., St. Louis, MO

1989-2003 Senior Pricing Analyst

Supported the marketing efforts of the shareholders by analyzing current and

potential members’ purchasing agreements against AmeriNet contracts.

Identified potential cost savings/audits for those members (Medical/Surgical,

Pharmacy, Laboratory, Facilities Management, Nutrition and environmental

Services, and National Accounts Marketing).

Verified all completed cost studies for quality of pricing, proper utilization of

contracts, mathematical accuracy, and consistency in appearance.

Trained Pricing Analysts and keep them aware of contract changes.

Identified and priced contract information for product matches.

Entered cost study information into the mainframe system.

Downloaded completed cost studies from mainframe system to spreadsheets.

Researched alternate contract source from suppliers and distributors.

Entered new and revised contract pricing into mainframe systems to be

uploaded into the ValuSource system monthly.

Help create the ValuSource program to be more users friendly.

Acted in supervisory capacity in absence of the Supervisor.

Covered for receptionist when needed.


Cahokia Senior High/Belleville Area College/Forest Park Community College.

REFERENCES – Upon Request

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