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Legal Secretary Project

Fort Washington, Maryland, United States
March 01, 2018

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**** **** ****** ******* * Fort Washington, MD 20744 * 240-***-**** *e-mail:


**** ********** ** *** ******** of Columbia

**** ******* ******** *****ge


Consultant and Self-Employed (Various Temporary Agencies)

(December 2016 – present). (List provided upon request).

Mathematica Policy Research

Executive Administrator/508 Compliance Coordinator (November 2007 – December 2016).

As Executive Administrator:

Perform clerical, administrative and word processing duties in support of project staff or coworker, involving high level contacts and company policy matters.

Compose reports, proposals, correspondence; schedule meetings and lunches.

Operate computer and utilize company software to enter, edit text, and prepare final copy materials per the projection specifications.

Initiate and perform clerical, administrative, and word processing duties requiring discretion and independent judgment in the application of departmental and company policy and procedure.

Prepare, type and produce project reports, manuals, proposals, tables, letters, memos, graphic figures, mail merges, Excel spreadsheets, and PowerPoint slides, and create PDF files all conforming to Mathematica style conventions (templates/styles/macros).

Develop non-standard formats for specific work, as requested. Proofread all work.

Maintain computer and hard copy files of project documentation, which usually include confidential material.

Organize own work to meet deadlines including handling routine administrative matters. Provide back-up support and coverage to other secretaries.

Delegate overflow of project work, as necessary. Send/receive messages and project work by e-mail (and other types of communication).

Call/work with clients and outside project staff regarding project work, as requested.

Cover switchboard as needed. Operate copying (copying, distribution/mailing), faxing, and other office machines.

Coordinate and make travel arrangements and process expense reports for staff. Read, sort and distribute incoming mail.

Maintain appointment schedules through Microsoft Outlook, which may include arranging meetings and conferences, assembling and distributing materials and information, and/or setting up luncheons.

Reserve rooms through Outlook, arrange for breakfast/lunch, and prepare meeting materials and/or PowerPoint slides.

Project work may require cross-office coordination. May be assigned to work with clerical staff and/or temporary employees, to train, assign duties to, proof and/or approve their completed work.

As 508 Compliance Coordinator:

Coordinate resources for producing 508-compliant PDFs, stay abreast of client requirements, and arrange staff training. The production staff converts Word and InDesign files into PDFs, run the Adobe compliance checker, fix errors found by the checker, and submit the file to a compliance reviewer for a final check.

The Midtown Group, Inc.

Legal Secretary/Consultant and Self-Employed (October 2005 – November 2007). Temporary employee for various law firms in the Washington Metropolitan Area. Please contact The Midtown Group, Inc. 202-***-****).

Averett University

As Faculty Secretary (January 2003 – October 2005):

Responsible for telephone/voice mail/e-mail communications

Creating Cougar Club mailings and posters

Troubleshooting computer problems, the copier and fax machines

Responsible for ordering supplies

Grading and administering tests and exams.

Supervising work study students

Ensuring the faculty had everything they needed for pre-registration and registration; keeping a calendar for faculty meetings and committee meetings; researching as requested by faculty members; calling publishers to get desk copies and support items as needed; and attending training sessions.

Reserving rooms, making calls, checking GPAs; collecting papers, canceling classes, obtaining overhead projectors and cassette players; editing, proofreading, and attending all committee meetings.

Weil, Gotshal & Manges

As Legal Secretary (August 2001 – February 2003):

Responsible for massive document projection; telephone/voice mail/e-mail communications.

Transcribing general and hand-written correspondences and pleadings for attorney approval.

Preparing First-Day Binders, Hearing Binders and Trail Binders for the Southern and Eastern District Courts.

Review, revise, finalize and distributing legal documents; maintaining files and calendar; working with all levels of personnel in the Bankruptcy Departments, as well as working with attorneys in other departments in the New York and regional offices.

Perform administrative functions such as scheduling meetings, coordinating travel arrangements and filing; heavy interaction with clients and firm administration in the regional offices; working with confidential materials; conducting conflict checks and maintaining the highest level of confidentiality.

Consultant and Self-Employed (WALLS OF SUPPORT)

Word Processor (September 1996-August 2001). (List provided upon request).

Dombroff & Gilmore

As Legal Secretary (August 1994 - September 1996):

Responsible for maintaining expense reports; performing basic legal research; creating and revising briefs, pleadings, agreements, memoranda, correspondence, statistical material and other legal documentation.

Coordinating filings with various court systems; maintaining the filing system; preparing mass mailings; typing the firm’s monthly newsletters.

Assisting co-workers in operating the Word-Perfect system and typesetting functions; telecommunicating documents to other offices; proofreading, cite-checking, handling case management; creating trial notebooks for multi-district litigation; organizing discovery and document production.

Thompson, Hine & Flory

As Legal Secretary (July 1992 - July 1994):

Responsible for maintaining and preparing expense reports.

Deciding and planning for conferences.

Performing basic data searches; ordering books and publications.

Creating and revising briefs, pleadings, agreements, memoranda, correspondence and statistical reports.

Coordinating filings with various court systems; maintaining the filing system; scanning documents into the system; preparing mass mailings; typing the firm’s monthly newsletters and deficiency letters; maintaining and operating the filing system on the shared logistic and standalone systems.

Assisted the receptionist and coworkers in operating the Word-Perfect system and in typesetting functions in the firm; telecommunicating documents to other offices; filing documents to backup tapes.

Operating fax and copy machines; assisted the filing coordinator when needed; acting as a floater for partners and associates when needed.

Jones, Day, Reavis & Pogue

As Word Processor (December 1989 June 1992), was responsible for typing, formatting, revising and creating briefs, pleadings, memoranda, manuals, legal correspondence, monthly reports and special projects; maintaining office files; research background materials for clients and other data requests; transmitting documents via modem; sending/receiving facsimiles to other offices through the network; and performed other duties as requested.

Information Technology

Microsoft Office including Access; Adobe; Acrobat Reader; Common Look; Concur; PDF Creator; Roxio; Accordance for database; Soft Solutions; PCDOCS; iManage, Word Perfect; MacPac; Apple IIe; DTE; Wang

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