Administrative Assistant Project
Resume:
Irene Chronopoulos
*** ********, *****, ** *** *E6
Res: 450-***-****
Cell: 514-***-****
************@*****.***
JOBS HISTORY
ADMINISTRATIVE ASSISTANT 2017
Kingston Byers Inc., Montreal
Tasks:
- Was part of the ERP team and I helped them by updating the master data files; vendors, clients, business partners
- Coordinated the updates by calling vendors and sending an automated questionnaire.
- Gathered, classified and organized the information coming from internal and external parties.
- Prepared the data in the system to upload templates. RECEPTIONIST 2014-2016
NTD APPAREL INC., Montreal
Tasks:
- Responsible for welcoming visitors.
- Responsible for answering the phone and directing the calls to the right departments.
- Responsible for checking and responding to e-mails.
- Handled all incoming and outgoing mail.
- Supported the shipping department with purchase orders, packing slips, tracking purchase orders.
- Placed orders and kept track of office supplies.
- Supported the design and accounting team.
- Responsible for travel arrangements for the managers; flights, hotels, car rentals.
- Responsible for catering events.
- Responsible for maintaining cleanliness of the reception area and conference rooms. DOCUMENT CONTROLLER - COMMUNICATIONS SERVICES 2011-2013 Bechtel Corporation, Montreal
KITIMAT MODERNIZATION PROJECT
Tasks:
- Responsible for updating the KMP contact list on the KMP website (for Montreal, Kitimat, B.C & New Delhi)
- Managed all the updated charts from Project Control that needed posting in all conference rooms and I took part in preparing the charts using the software Microsoft Visio for all the area managers.
- Responsible for all communication events for posting and managed and controlled the Kitimat Modernization Project website.
- Responsible for all project business cards for the Montreal office.
- Responsible for updating the site photos from Kitimat B.C manually & electronically in a timely manner.
- Responsible for document control using Project Wise, which is an electronic data management system.
- Responsible on a daily basis for posting documentation into Info Works to link them to the website though Share Point.
- Used the website effectively and ensured quality checks and trained other staff members to use the website when needed.
- Supported others in specialty printing and acted as a liaison with all departments & their administrative assistants as well with those at the Kitimat site.
- Helped with group events on the project.
DOCUMENT CONTROLLER 2009-2011
Project of the Autoroute A30, Arup Canada Inc., Montreal Tasks:
- Track-record of respecting tight deadlines.
- Past and present roles have required close working with project teams across international offices.
- Regular collaboration has developed my appreciation of the importance of close teamwork.
- Document control, project administration of ProjectWise, electronic data management system.
- Project administration for the project team.
Tracking document activity via database and administrating quality control checks to ensure accurate filings of records for all documentation.
- Managing and coordinating processes for accurate documentation information.
- Verifying consistency of drawing structure during the revision process. RECEPTIONIST 2009
Intalite/Simplex Inc. Montreal
Tasks:
- Responsible for answering switchboard of 18 lines and directing the calls to the right departments.
- Responsible for checking and responding to e-mails.
- General typing of letters, memos and faxes.
ADMINISTRATIVE ASSISTANT
Tornado Plastics Inc, Montreal, 2008-2009
Nexia Freidman CA, Montreal
Tasks:
- Determine priorities and coordinate task flow.
- Responisible for general typing of letters, memos and faxes.
- Responsible for filing invoices and documentation.
- Maintained financial statements in Excel.
- Worked with Microsoft Word and Outlook Express.
- Responsible for assembling Personal Income Taxes and Trust Fund Returns.
- Responsible for data entry into Formulatrix.
- Knowledge of Quick books.
- Responsible for purchase orders, packing slips, tracking purchase orders and custom documents.
ADMINISTRATOR
J M Rowen CA, Montreal 2000-2007
Tasks:
- Typed correspondent, Management, Engagement and legal letters.
- Typed financial statements.
- Responsible for assembling corporate and personal income tax returns and Trust Fund Returns.
- Responsible for Bank deposits.
- Responsible for Time sheets; data entry on time slips.
- Kept track of office supplies.
- Updated invoices and sent to clients.
- General typing of letters, memos, faxes.
- Handled all incoming and outgoing mail.
TRAINING / ACHIEVEMENTS
OFFICE AUTOMATION 1997
CDI Career Utilizing Development Institute Ltd, Montreal Summary of qualifications
Autonomous, flexible, with a good sense of priorities, reliable, versatile, responsible, loyal and honest. Language
English, French, Greek
Computer skills
Microsoft Office: Word, Outlook, Visio, PowerPoint, Excel, Internet Explorer, Typing speed; 55 wpm Achievments
Received Bechtel Corporation Quality Award of Timeliness Achievement & Bechtel Corporation Leadership Award in December of 2012
References available upon request
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