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Administrative Assistant Project

Laval, Quebec, Canada
March 01, 2018

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Irene Chronopoulos

*** ********, *****, ** *** *E6

Res: 450-***-****

Cell: 514-***-****



Kingston Byers Inc., Montreal


- Was part of the ERP team and I helped them by updating the master data files; vendors, clients, business partners

- Coordinated the updates by calling vendors and sending an automated questionnaire.

- Gathered, classified and organized the information coming from internal and external parties.

- Prepared the data in the system to upload templates. RECEPTIONIST 2014-2016



- Responsible for welcoming visitors.

- Responsible for answering the phone and directing the calls to the right departments.

- Responsible for checking and responding to e-mails.

- Handled all incoming and outgoing mail.

- Supported the shipping department with purchase orders, packing slips, tracking purchase orders.

- Placed orders and kept track of office supplies.

- Supported the design and accounting team.

- Responsible for travel arrangements for the managers; flights, hotels, car rentals.

- Responsible for catering events.

- Responsible for maintaining cleanliness of the reception area and conference rooms. DOCUMENT CONTROLLER - COMMUNICATIONS SERVICES 2011-2013 Bechtel Corporation, Montreal



- Responsible for updating the KMP contact list on the KMP website (for Montreal, Kitimat, B.C & New Delhi)

- Managed all the updated charts from Project Control that needed posting in all conference rooms and I took part in preparing the charts using the software Microsoft Visio for all the area managers.

- Responsible for all communication events for posting and managed and controlled the Kitimat Modernization Project website.

- Responsible for all project business cards for the Montreal office.

- Responsible for updating the site photos from Kitimat B.C manually & electronically in a timely manner.

- Responsible for document control using Project Wise, which is an electronic data management system.

- Responsible on a daily basis for posting documentation into Info Works to link them to the website though Share Point.

- Used the website effectively and ensured quality checks and trained other staff members to use the website when needed.

- Supported others in specialty printing and acted as a liaison with all departments & their administrative assistants as well with those at the Kitimat site.

- Helped with group events on the project.


Project of the Autoroute A30, Arup Canada Inc., Montreal Tasks:

- Track-record of respecting tight deadlines.

- Past and present roles have required close working with project teams across international offices.

- Regular collaboration has developed my appreciation of the importance of close teamwork.

- Document control, project administration of ProjectWise, electronic data management system.

- Project administration for the project team.

Tracking document activity via database and administrating quality control checks to ensure accurate filings of records for all documentation.

- Managing and coordinating processes for accurate documentation information.

- Verifying consistency of drawing structure during the revision process. RECEPTIONIST 2009

Intalite/Simplex Inc. Montreal


- Responsible for answering switchboard of 18 lines and directing the calls to the right departments.

- Responsible for checking and responding to e-mails.

- General typing of letters, memos and faxes.


Tornado Plastics Inc, Montreal, 2008-2009

Nexia Freidman CA, Montreal


- Determine priorities and coordinate task flow.

- Responisible for general typing of letters, memos and faxes.

- Responsible for filing invoices and documentation.

- Maintained financial statements in Excel.

- Worked with Microsoft Word and Outlook Express.

- Responsible for assembling Personal Income Taxes and Trust Fund Returns.

- Responsible for data entry into Formulatrix.

- Knowledge of Quick books.

- Responsible for purchase orders, packing slips, tracking purchase orders and custom documents.


J M Rowen CA, Montreal 2000-2007


- Typed correspondent, Management, Engagement and legal letters.

- Typed financial statements.

- Responsible for assembling corporate and personal income tax returns and Trust Fund Returns.

- Responsible for Bank deposits.

- Responsible for Time sheets; data entry on time slips.

- Kept track of office supplies.

- Updated invoices and sent to clients.

- General typing of letters, memos, faxes.

- Handled all incoming and outgoing mail.



CDI Career Utilizing Development Institute Ltd, Montreal Summary of qualifications

Autonomous, flexible, with a good sense of priorities, reliable, versatile, responsible, loyal and honest. Language

English, French, Greek

Computer skills

Microsoft Office: Word, Outlook, Visio, PowerPoint, Excel, Internet Explorer, Typing speed; 55 wpm Achievments

Received Bechtel Corporation Quality Award of Timeliness Achievement & Bechtel Corporation Leadership Award in December of 2012

References available upon request

Contact this candidate