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Administrative Assistant / Bookkeeper

Lockport, Illinois, United States
March 01, 2018

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Highly efficient and proficient office administrator and accounting assistant professional with over 20 years of evolving skills and experience attained from a broad spectrum of industries (i.e., tax and accounting, real estate, DOE, multimedia, Internet research, manufacturing, typesetting, engineering consulting, business/sales consulting and retail) majority of skills attained while working through various temp placement agencies over years. Proven ability to combine skill set, drive, imagination, ingenuity and desire with professional, self- assertive qualities to support and assist with the company’s growth and success. Areas of expertise include: G Polished, Positive Professional

G Strong Microsoft Office Suite

G QuickBooks Proficient

G Positive Sense of Work Ethic

G Professional Communication Skill Set

G Small Office Management

G Organization and Coordination

G Strong Client Service & Relationships

G Multi-tasking with Accuracy & Balance

G Excellent Attention to Detail

G Exceptional Proofreading

G Confidentiality Confidant

G Verbal and Written Communication

G Works well on team or alone

Professional Experience

Accountemps / Accounts Payable Specialist Dec 2017-Jan 2018

(Contact information available upon request)

Contracted to be Accounts Payable Specialist with a recycling company located in Mokena, IL. Position entailed considerable date entry inputting invoices into Excel spreadsheets along with fact-checking procedures. Organized and boxed all files from 2016 + 2017 for storage offsite. Assignment cut short. Key Contributions:

Processed incoming invoices, date stamped, proofed for accuracy and scanned then forwarded to bookkeeper for payment.

Examined old invoices to check for any discrepancies

Organized all A/P service ticket files for past two years and boxed up for storage offsite. Joliet Country Club & Duke’s Catering / Office Administrator May 2017-Oct 2017 1009 Spencer Road, Joliet, IL (815.***.**** – Don Williams, General Manager) Key Assistant to General Manager for two separate companies - Duke’s Catering and Joliet Country Club. Position entailed daily data entry into QuickBooks, learning and using software ClubTec, MyMerchantData for daily input of transactions/charges/credits into individual member’s accounts, balanced EOD POS daily reports, biweekly payroll

(up to 100 checks in season) for both companies. Organized office and files, this entailed becoming main contact for all vendors (A/P, A/R), maintained calendar and assisted with month-end reconciliations. 2 of 3

Key Contributions:

Masterfully reorganized files and established filing systems for both companies which were missing

Established unified vendor relationship protocol – presented personable communication and poised contact for all A/P and A/R for both companies

Efficiently entered copious data entry into QuickBooks accounts, Excel spreadsheets and members accounts

Became proficient in ClubTec software and MyMerchantData; to daily balance EOD POS reports for several POS stations within Country Club: Pro Shop, Dining Room, Grill, Beverage Cart and Pool

Executed bi-weekly payroll for both companies and created bank deposits for JCC

Pulled member’s monthly AR Min Spending W/Current Charges Report every month for accurate information relay to members and distributed to 4 main POS stations

Essential assistant to General Manager at month-end reconciliation of company files (JCC) entered all member purchase charges and credits from Pro Shop activities

Trained new employee to become A/A for a new business venture Additional Software Utilized: ChefTec + MyMerchantData STE Corporation (tax & acctg) / Corporate Administrative Assistant Jan 2017-May 2017 16612 W 159th St., Ste. 203, Lockport, IL (815.***.**** – Michael Valek, President) Effectively provided general administrative and clerical support for the Corporate office personnel: President, Vice President, Head Accountant and Marketing Manager. Duties included answering phones, QuickBooks data entry in clients’ accounts, upkeep of individual calendars to include setting & updating appointments, mailings, scanning, filing, running company errands, etc. Main person to greet clients and offer refreshments, heavy data entry and light bookkeeping. Key person to resolve all administrative problems among three offices’ personnel. Support assistant with projects as required.

Key Contributions

Proficient Corporate Office Assistant with friendly, outgoing personality and excellent communication skills

– verbal and written

Efficiently performed daily responsibilities of: welcoming clientele, answering phones, making copies, put together client’s copies, made appointments and confirmations in multiple Outlook accounts

Meticulously entered copious data entry into client’s QuickBooks accounts and Excel spreadsheets and performed monthly reconciliations

Effectual assistant to Marketing Manager with daily extraction of information on Internet and entered into Excel spreadsheet

Assisted President and Vice President in various projects as requested

Maintained open communications among three offices to attain singular agreement on procedures Additional Software Utilized: Practice CS + CDB

Engage! / Internet Research Analyst Sep 2015-Dec 2017 Lockport, IL (815.***.**** – Susan Padgen, Owner)

Effectively interfaced with potential business leads to obtain leads of key information according to client’s specifications

Developed interactive Excel spreadsheet for client’s internal implementation 3 of 3

Analog Free Media / Executive Administrative Assistant Oct 2008-Aug 2015 15259 Olympic Dr., Lockport, IL (630.***.**** - Mary Montague, Owner) Effectively provided administrative and accounting support to a small multimedia duplication and replication business. Responsibilities included reception, answering phones, main liaison with customers and replying to all e- mail requests for job estimates/quotes with timeline and specifications, daily data entry into QuickBooks business account for A/P, A/R, quotations, marketing assistant, invoices, input to media and social media websites, and to assist in production when needed and perform light cleaning as required for upkeep of office. Key Contributions

Consummate office assistant in overseeing daily office activities

Key client liaison to take in initial order with precise details, assisted with graphic artwork and proofreading

Meticulously entered daily data entry into QuickBooks and TigerPaw files (to track progress of each job) and to keep customer updated; abundant data entry for all A/P and A/R accounts

Effectually created and put into effect Employee Guidelines and Handbook

Organized 10th Anniversary Celebration (media sourcing, invitations, catering, etc.)

Self-Assertive with President to become involved with Groupon marketing tool and assisted with creating accounts and deals; key contact while deals were active and customer’s key contact Additional Software Utilized: TigerPaw + Adobe Photoshop Flow Pro Industries, Inc. / Office Manager Sept 2001-June 2007 20648 Gaskin Dr., Lockport, IL (815.***.**** - Allen Foley, CFO) Singular administrative support to all divisions of small manufacturing company, which included President, Vice President, CFO, Sales, Marketing, Engineering and Warehouse departments. Responsibilities covered reception, accounting, sales research assistance, payroll, and chief contact for outside commission-based sales personnel. Key Contribution

Smoothly administrated day-to-day office operations

Performed detailed accounting procedures which included A/P, A/R, quotations, invoices, bank deposits, monthly reconciliations, debt collection and commission activities

Closely worked with COO in intricate financial data entry and assisted with payroll, commission payments, accounting reports and projections

Updated and streamlined all instruction manuals for each piece of equipment manufactured Additional Software Utilized: E2 Shoptech

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