Executive Assistant

Beverly McCarthy

Monson, MA ***** 413-***-****

https://www.linkedin.com/in/bev-mccarthy-2b871153 ac4mti@r.postjobfree.com

Executive Administrative Assistant

Administrative Support Event Planning Project Management & Coordination

Professional assistant with experience serving senior level executives in all facets of administrative support and project management. Attentive to detail, proactive at anticipating support needs, and exhibits good judgment. Proficient at executing in deadline-driven environments. Instrumental in supporting sales, service, and business group operations. Technical proficiency in MS Office, telephony, scheduling solutions, Outlook, expense and budgeting software.

Project Management

Meeting Planning

International Travel Support

Vendor Management

Expense Reporting

Business Correspondence

Presentation Development

Scheduling

Calendar Management

Relationship Building

Analysis & Proofreading

Phone Support

Professional Experience

United HealthCare, Hartford, CT January 2017 – March 2018

Strategic Services Coordinator

Worked in tandem with the National Accounts Chief of Staff to support customer growth and retention opportunities, data management, sales & client management best practice development, other tasks as assigned in support of senior leadership team.

Provided general administrative support to various National Account Sr. Leadership including: calendar management, meeting planning, preparation of presentation materials, and travel and expense reconciliation.

Produced various National Account newsletters.

Assisted with National Accounts customer specific projects as assigned.

Reconciled external invoices from vendors and charitable organizations, tracking all expenses.

LIMRA/LL GLOBAL, Bloomfield, CT 2014 - 2016

Executive Assistant to Vice President of International Business

Managed all calendar and travel arrangements (international and domestic) for vice president and other senior leaders.

Crafted sales and meeting presentations to convey key messages and organize audience-specific information.

Conduct sales activity reporting for the department and prepare results for review by leadership.

METLIFE, Bloomfield, CT 2006 - 2013

Secretary to Officer – Independent Distribution & National Accounts

Conceptualized, planned, and implemented a technology support program for remote and onsite employees resulting in reduced application downtime and lower technology-related costs.

Planned and executed conferences and event facilitation activities including contract negotiation, program logistics, technical support, venue research, entertainment booking, travel arrangements, and expense/budget tracking.

Collaborated with vendors to implement a managed print services program, telephonic support services, and office-wide equipment moves.

Managed the project to close the Connecticut site, coordinating the office moves for employees and equipment with multiple internal and external vendors.

Prepared and audited expense reports ensuring cost savings and accuracy.

Designed proposals and client presentations.

Provided budget stewardship and tracking, providing regular updates to leadership.

Maintained sensitivity of confidential information with a high level of discretion.

Governed budgeting activities including preparation of accounts payable invoicing for external vendors, contract management, and payment disbursements.

Planned and executed special projects to accomplish department objectives, directing the activities of matrixed resources in order to get the work done.

Onboarded new hires, orchestrated office and equipment setup, and maintained inventory control over supplies and printer services.

CONNECTICUT HEALTH & EDUCATIONAL FACILITIES AUTHORITY, Bloomfield, CT 2004 - 2006

Administrative Assistant – New Business

Supported the CFO and Board of Directors in meeting coordination, materials preparation, and ensuring meeting goals were achieved and follow-ups were completed

Documented and posted board minutes to CT state website.

Crafted summary analysis documents to recap incoming vendor proposals, making review by leadership more efficient and convenient.

Education & Credentials

Bachelor of Science – Business Management Administration, Lesley University, Cambridge, MA

Associate Degree - Paralegal Studies, North Shore Community College, Beverly, MA

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