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Executive Assistant Professional Experience

Location:
Pleasanton, California, United States
Salary:
Negotiable
Posted:
February 26, 2018

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Elisabeth Santos

San Ramon, CA –925-***-**** ( C ) ac4mj4@r.postjobfree.com

Highly motivated Executive Assistant with of over 15 years experience supporting CEO’s, Executive Vice Presidents and Vice Presidents of global organizations. More than 10 years experience as an Executive Assistant of a public company officer. Effective at anticipating and staying ahead of the needs of the organization in terms of time management and activities. Excellent interpersonal, oral and written communication skills; strong problem-resolution ability with high results; ability to deal with high volume workloads under pressure.

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AREAS OF EXPERTISE

• Excellent Communication Skills • Trained and Supervised Admins

• Rapid Self-sufficient Learner • Project Planning

• Self-directed Problem Solver • Team Building/Leadership

• Highly proficient with Online Tools • Proficient in PowerPoint and Excel PROFESSIONAL EXPERIENCE

Sun/Oracle Corporation, Santa Clara, CA February 2007 - Present Executive Assistant to the EVP of Hardware Engineering

• Administration leadership of a global organization of 5000+ employees

• Conduct research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings

• Produced high level communications ranging from highly confidential to policies and procedures.

• Coordinated the communications and logistics of staff meetings for global organization.

• Anticipate and ensure organizational meetings and communications.

• Maintained multidimensional complex calendar.

• Prioritize emails, received incoming calls and schedule critical meetings.

• Leadership role for other adminstrators during acquisition intergration.

• Maintain customer confidence and protect operations by keeping information confidential.

• Booked conference rooms, arranged out of town conferences, travel, hotel accommodations and reconcile expense reports

Sun Microsystems Inc., Menlo Park, CA October 2005 to February 2007 Executive Assistant to the VP of Networking

• Responsible for daily operation of the Hardware Engineering department of hundreds of employees.

• Maintained time sensitive and confidential records for the organization including; non- disclosure agreements and patent forms.

• Arranged appropriate travel, visas, agendas, necessary contacts and country information.

• Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.

• Collaborated with other administrative team members, human resources and the finance department on special projects and events.

• Provided logistical support to visiting executives in coordination with other Executive Assistants.

• Approved travel expenses and reimbursement requests. Syndera Corp., Redwood Shores, CA March 2003 to October 2005 Executive Assistant to CEO

• Manage CEO’s complex and frequent changing travel arrangements and coordinate pre- planning of trips.

• Scheduled Board of Directors meetings and assisted with meeting materials and agendas.

• Create expense reports, budgets and filing systems

• Distribute company-wide announcements, book conference rooms and coordinate catering for annual staff development forum.

• Greeted visitors entering the office, determine the nature and purpose of visit, and directed them to the appropriate destination.

EDUCATION

Bachelor of Science, Cal State Hayward, CA June, 1995 Associates of Arts, Chabot College, CA June 1993

References ~ Available upon request



Contact this candidate