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Accounts Payable Professional Experience

Location:
Gatineau, Quebec, Canada
Posted:
February 26, 2018

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Resume:

Suzanne Gingras-Schneider

****, *** ********

Gatineau (Québec) J8P 8B2

ac4l64@r.postjobfree.com

To whom it may concern,

I wish to apply for a position at your company.

I am presently seeking a full-time job starting immediately. I have a great knowledge of both French and English written and oral. I have learned to work with many different software’s, such has ILMS, SAP or SIGMA, BI, RDIMS, HRIMS Oracle Financial 11i & 12, ESP 2000 (Room reservation), COMPASS IPLAN, CRMS, Internet Explorer, CRMS, ATS/HR –HRMS,EPMS and the Microsoft Office suite. The experience I have are Administrative Assistant, Account Payable, Receivable, Data entry clerk, Finance Clerk, Logistic Officer, I also can prepare a variety reports, spreadsheets, letters ect…. I’m meticulous and detailed oriented. I’m capable of deciding who the question should be forwarded to if I do not have the answer. I am able to work in a fast-paced environment and am capable in completing work given to me in a short amount of time. I am capable of working with a large workload. I am very organized and comfortable with clients and other personnel, I’m organize and prioritize my workload to respond to unforeseen demand. I have great problem solving skills and I can maintain confidentiality.

Please find attached my resume. It would be a pleasure to provide you with any further information and to discuss the outstanding contributions I could make to your practice. Thank you for considering this application.

Yours Truly,

Suzanne Gingras-Schneider

Suzanne Gingras

1895 rue Parisien,

Gatineau, Québec

Email: ac4l64@r.postjobfree.com

Cellular: 613-***-****

Education

High School Diploma and Secretarial École Secondaire Catholique André-Laurendeau Ottawa, ON

Language Skills:

Great knowledge of English (written and oral).

Great knowledge of French (written and oral).

Certificates

Certificate in Customer Services with Group Action Motivation

Software :

Oracle Financial 11i & 12

SAP et Sagma (Systems Applications, and Products in Data Processing),

IRIMS (document tracking system),

B.I. (Bilingual Intelligence),

RDIMS (Records, Document and Information Management System),

ESP 2000 (Room réservation)

COMPASS IPLAN

Microsoft Office (Word, Excel, PowerPoint, Outlook), Visio

Internet Explorer

CRMS

ATS/HR –HRMS and EPMS

Professional Experience

PWGSC (Public Service and Procurement / Government of Canada) (CASUAL)

Administrative Support Clerk / Real Property Branch

July 18, 2016 to December 7, 2017

Duties includes:

Providing support for AS07 and their the teams

Verify their timesheets

Scheduling meetings and conferences and taking minutes

Preparation of ministerial correspondence, briefing notes, drafting reports

Communicating with internal and external clients over sensitive issues and resolving problems by email or by telephone in both official languages

Receiving all invoices upon arrival verify MasterCard for reconciliations

Tracking all overtime employees send for approval

Maintaining office supplies and place orders online and via phone with suppliers

Do spreadsheets

Tracking all expenses

Technologies: GCDOCS, Microsoft Outlook, Microsoft Word, Microsoft Excel, Internet, SAP or SIGMA,

CANADA SCHOOL OF PUBLIC SERVICE (CASUAL)

Agente à la logistique – Protocoles d’entente / Logistics Officer

February 5, 2016 to July 05, 2016

SEPTEMBER 02, 2014 TO AUGUST 2015

Duties included:

Processing of requests for information and documents, administrative and logistics

Create and close course offering from computerized System

Update Course Schedule

Book and verification classrooms ESP system, reservation and cancellation

Make printing manual.

Tab and preparation of statistics required, document management

Prepare and distribute correspondence and periodic reports and summaries

Prepare weekly class rooms

Experience in customer service and/or serving the public.

Reliable, attention to detail, judgment, interpersonal relations, client service oriented

Ability to multitask

Ability to work in a team

Ability to communicate effectively in writing and orally

Ability to plan, establish priorities and organize you work around tight deadlines

Technologies: ILMS, GCDOCS, Microsoft Outlook, Microsoft Word, Microsoft Excel, Internet

Professional Experience

NAV CANADA

PROJECT AND ADMIN. SUPPORT FINANCE SERVICES (CONTRACT)

July 04, 2013 to August 22, 2014.

Duties included:

Preparing or assisting Managers in the preparation of requisitions and purchase orders, verifying correct project codes are used and availability of funds

Dealing with internal and external clients (vendor) by telephone or by email in both official languages Consulting with suppliers to resolve inconsistencies on pricing or invoicing to ensure compliance with purchase contract;

Analyzing and reconciling expenditures to ensure charges are applied to the correct project and when necessary preparing JV’s to correct any errors;

Responsible for Ottawa Vehicle Fleet by implementing a preventative maintenance program and ensuring corrective maintenance is actioned in an efficient timely manner. This includes getting estimates, scheduling maintenance and selecting a maintenance shop from the NAV CANADA approved list of suppliers.

Gathering packing slips, coding invoices, obtaining appropriate signatures, preparing invoice support documents for payment;

ATS/HR Leave & Overtime System- enter overtime for over 60 unionized employees

Updating overtime tracking program on a monthly basis to identify overtime costs to specific projects.

Analyzing leave and overtime forms for compliance to policy, union contracts and ensuring appropriate signatures are obtained;

Data input of leave and overtime to the ATS/HR system ensuring accuracy and timeliness to deadlines;

Providing managers with monthly leave balance reports for their staff; employees with Leave reports on a semi-annual and ad hoc basis and research and resolves any questions that may arise.

Organizing, tracking and expediting the procurement of office material and supplies, obtaining quotes and selecting suppliers, arranging for photocopier repairs and maintenance and coordinating printer repairs with IM group.

Providing managers with both monthly and ad hoc reports from Discoverer and Oracle Financials in order to assist them in reconciling or resolving inconsistencies or errors.

Ensures compliance of card holders to the Nav Canada purchasing policy with respect to VISA procedures and transactions.

Verifying VISA statements and providing advice to card holders on the appropriate use of company credit card.

Maintaining supplies in the office and place orders online and via phone with suppliers

Technologies: Oracle Financials 11i & 12, ATS/HR, CRMS, Microsoft Outlook, Microsoft Word, Microsoft Excel, Internet, HRMS, COMPASS (IPLAN), EPMS

Professional Experience

NAV Canada

Accounts Payable (contract) Level CR-04

February 1999 to July 2006

November 2012 – May 1, 2013

Duties included:

Dealing with internal and external clients (vendor) by telephone or by email in both official languages Searching for Vendor information

Experience scrutinizing financial data and obtaining from web or clients the information

Performing accounts payable functions in respect to regulations and policies

Processing and auditing invoices and travel claims

Matching purchase orders 2 way match, 3 way match, and 4 way match to invoices

Entering travel claims using Oracle Financials

Researching and analyzing accounts payable queries such as inquiries on purchase orders and invoices

Communicating with internal and external clients over sensitive issues and resolving problems

Complete the check run including pulling checks and distributing as requested

Verify and input taxi chits and preparing aging reports

Filing Accounts Payable invoices Dealing with internal and external clients (vendor) by telephone or by email in both official languages Experience in highly detailed focus environment

Organizing and prioritizing workload

Technologies: Oracle Financials 11i, CRMS, Microsoft Outlook, Microsoft Word, Microsoft Excel, Internet

Canada School of Public Service, Administration

Room Reservation Coordinator /Procurement (Casual)

Oct 4, 2010 - April 08, 2011 - Jan 9, 2012 - May 15, 2012 - May 29, 2012 - July 31, 2012

Duties included:

Booking room reservations in ESP system for all Canada School of Public Services employees

Internal client customer service by telephone and or by email in both official languages

Producing yearly activity reports for room reservations

Producing weekly reports for Security

Updating of system ESP 2000

Technologies: ESP 2000, Microsoft Outlook, Microsoft Word, Microsoft Excel, Internet, SAP

Professional Experience

Canada School of Public Service, Corporate Services

Administrative Assistant & Finance Clerk (casual and contracts)

November, 2007 - June, 2011

Duties included:

Providing support to a PG 06, DG, Director and their the teams

In one or more administrative fields such as budgeting, materiel, financial and records managements, human resources, and general administrative services for the office

Scheduling meetings and conferences

Coordinated travel arrangements including flights, hotels, vehicles etc. and reimbursement of travel expenses

Preparation of ministerial correspondence, briefing notes, drafting reports

Processing travel claim in travel AcXess and maintaining electronic mailing lists

Communicating with internal and external clients over sensitive issues and resolving problems by email or by telephone in both official languages

Creating and modifying financial commitments, arranging payment of invoices

Receiving all invoices upon arrival, coding all invoices for the central budget within SAP and ensuring all commitments, PO’s have sufficient funds before sending to Acct Ops, Responsible for MasterCard for the central budgets and reconciliations

Entering and tracking documents in IRIMS & updating Human Resources staffing reports

Updating data for the National accommodation move within HR with Microsoft Visio

Tracking all overtime employees send for approval to the director or Director General

Maintaining office supplies and place orders online and via phone with suppliers

Maintaining Accommodations Information Database from the central database

Coordinating with financial services for fund transfers and invoice payments, reconciling invoices under Section 34 of the FAA against services performed by external resources.

Technologies: SAP, BI, IRIMS, AcXess, Microsoft PowerPoint, Microsoft Visio, RDIMS, Microsoft Outlook, Internet, Microsoft Excel

Professional Experience

General Bearing Services

Accounts Receivable,and Cash Sale Reconciliation (F/T)

Octobre 2006 a Novembre 2007

Duties included:

Performing a wide variety of financial duties including accounts payable/ receivable,

Data entry (entering parts and prices into the system)

Entering inventories in the systems

Ordering invoices (cash sale and charge)

Processing and filling invoices daily for 12 outside branches

Opening new accounts for businesses and the public

Credit reference checks and changes of address on request

Collection of overdue accounts

Apply payments in customers’ accounts

Verifying all credits and adjustments within customer accounts

Sending copies of invoices and separating the statements to send to customers

Delegating telephone calls to the personnel and vice presidents

Reconciling bank accounts such as the main account, branch to branch, own account and Moneris

Balancing the cash sales ( Packing Slip) deposit within the reports

Filing Packing slips

Entering the General Ledger coding for each expense

Collecting of past due accounts over 90 days +

Entering spreadsheets and templates for the accountant

Creating letters to send to customers and suppliers

Technologies: Microsoft Excel, home system, Microsoft Word.

Nav Canada

Account Payable Clerk (CR-04) (F/T) (re-organisation of company last one hired in the dept)

February 1999 to July 20th, 2006

Perform accounts payable functions in respect to regulations and policies

Responsible for processing and auditing invoices and travel claims

Matching purchase orders (P.O.) to invoices

Enter travel claims using Oracle Financials

Do research and analyze accounts payable queries such as inquiry on purchase orders and invoices.

Communicating with the internal and external clients over sensitive issues and solving problems

Capable to work under minimum supervision and under pressure

Do the check run that includes pull checks and sent them as requested

Verify and input the taxi chits and preparing aging reports

Professional Experience

General Bearing Services

Accounts Payable/ Receivable, Receptionist (F/T) and Cash Sale Reconciliation (F/T)

December 1991 - February 1999

Duties included:

Performing a wide variety of financial duties including accounts payable/ receivable,

Data entry (entering parts and prices into the system)

Entering inventories in the systems

Ordering invoices (cash sale and charge)

Processing and filling invoices daily for 12 outside branches

Opening new accounts for businesses and the public

Credit reference checks and changes of address on request

Collection of overdue accounts

Apply payments in customers’ accounts

Verifying all credits and adjustments within customer accounts

Sending copies of invoices and separating the statements to send to customers

Delegating telephone calls to the personnel and vice presidents

Reconciling bank accounts such as the main account, branch to branch, own account and Moneris

Balancing the cash sales ( Packing Slip) deposit within the reports

Filing Packing slips

Entering the General Ledger coding for each expense

Collecting of past due accounts over 90 days +

Entering spreadsheets and templates for the accountant

Creating letters to send to customers and suppliers

Technologies: Microsoft Excel, home system, Microsoft Word.

Reference and French resume as requested



Contact this candidate