Arelis Pimentel

** ****** ******

Hopelawn, NJ **861

Cell: 732-***-****

Email: ac4kl9@r.postjobfree.com

Summary:

Conscientious Executive/Administrative Professional providing confidential administrative support, including organizing, prioritizing and executing multiple detail-oriented tasks for senior management.

Proven ability to effectively support executives and department in key operations, including travel arrangements, project tracking, invoice processing, and office maintenance / supplies.

Proven track record in accounting, secretarial and general office operations

Strong interpersonal skills; excel at communicating and maintaining positive relationships with clients.

Highly organized, with strong eye for detail; able to expertly compose and proofread range of documentation, as well as accurately managing financial data.

Knowledgeable in current industry trends and technology.

Experienced communicator and team player.

in-depth working knowledge of relevant computer applications

.

Education:

Associate Degree in Applied Science: Business Administration-Management, Berkeley College, Woodbridge, NJ 2004

Certification: Computerized Accounting with Microsoft Office User Expert: Middlesex County College, Edison, NJ 2013

Skills: -

Advanced user of Microsoft Office Professional Suites (Word, Excel, Access, PowerPoint, Outlook)

Microsoft Outlook

Typing, Data Entry

Accounting Skills- Accounts Payable/ Account Receivable (IPaysmart, Smarkart)

Billing

Payroll

SAP, Kwic, ROI

Professional Experience:

SDI Technologies 2016-Present

International Sales Administrator

Ensure timely order processing from entry to shipment with sales, credit, production, shipping.

Process order via EDI.

Respond to Retail customer, buyer, distributor and or sales representative requests, providing fast, accurate and courteous customer service on pricing, order details, freight information, product availability and general information.

Examine purchase orders to ensure accuracy, driving process improvements as necessary.

Provide assistance to the sales department on managing projects and monitoring order status to provide Retail customer required activity reports. Ensure that Retail customer project requirements and deadlines are met.

Prepare weekly Point of Sales reports for Sales Managers.

Process sample orders for customer review, tradeshows and presentations.

Spex SamplePrep 2014-2016

International Sales Administrator

Add sales prices

Invoicing

Send Missing Documents to customers/dealers

Monitoring progress of pre-payments

Review open order report and inform sales person when items are available to ship

PO review for pricing, credit terms, special shipping instructions

Enter Sales order

Prepare contracts for active dealers.

Prepare dealer commission forms, track payments and finalize accordingly.

Maintain/update dealer contacts group on ACT

Distribute web enquiry form requests to sales people.

Prepare Export documents for shipping.

Kelly Services Inc., Piscataway, NJ 2006-2014

Mondelez/Nabisco

Executive Assistant/Accounts Payable 2014-2014

•Assisted in analysis and particular project work related to payroll. Responsible for daily/hourly/weekly report for payroll

•Keeping record and files for daily reports as per retention filing system. Provided backup documentations for individual billing issues

•Process of in-house Sample Orders-Update Kwic and SAP system accordingly.

•Scheduling daily carrier appointments. Schedule liquidation Pick up weekly. Enter liquidation into Kwic to feed into Sap. Process and print paperwork for carrier pick up

•Creating shipments/transfers is Sap as per inventory planner requests

•Keep A/P process flowing by sending invoices and tracking them until vendor gets paid

•Smartkart purchases-creating PO’s as well as confirming goods receipt on a timely manner for office supplies

•IPaysmart-daily coding and approval. Communicates with vendor on pending invoices

•Daily reviews of driver’s paperwork and filing. Send checks to A/R and maintain record at the branch

•Review that all drivers’ paperwork is signed and stamp by receiving stores. Scan driver’s paperwork to billing department. Send driver’s manual changes sheet to Customer Care when necessary

•Investigate and respond to Customer Care in a timely manner regarding driver’s paperwork discrepancies

•Inventory-hands on quarterly inventory process and take lead on pre-inventory procedures

•Help filling out Disability paperwork when necessary

Kraft Foods/Nabisco 2011 – 2012

Billing Coordinator / Administrative Assistant III-Operation Support

Provided backup documentations for individual billing issues

Assisted in analysis and particular project work related to payroll. Responsible for daily/hourly/weekly report for payroll

Assisted Human Resource Department with various projects

Maintains Personnel Files

Managed application process

Assisted in hiring paperwork

Exxon Mobil 2009 – 2011

Billing Coordinator/Administrative Assistant II

Auditing and entering driver’s route information and other data into spreadsheets. Responsible for daily review of driver paperwork and daily reconciliation of report

Liable for daily/monthly fuel report and daily/monthly product downgrades

Managed uniform program for drivers

Provided backup documentations for individual billing issues

Managed payments status and invoices

Followed up with customers and drivers with invoices issues

Staffing Coordinator / Administrative Assistant I (Kelly Service Branch- temporary staff) 2006 – 2009

Conducted interviews, telephone and in-person screening of all applicants

Verified I-9 documentation

Submitted online requests and assisted with pre-employment background

Maintained branch unemployment by following up with the Department of Labor daily

Performed employment verifications on a daily basis

Maintained correspondence and personnel files

Executed bilingual translation, both written and oral

Liable for daily dispatching of over 100 employees to successfully fulfill staffing needs

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