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Manager Administrative Assistant

Los Angeles, California, United States
February 21, 2018

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ZAVIAIRE MONIQUE * 213.***.****


University of California, Santa Barbara, CA – Bachelor’s Degree


●Dedicated Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously, and transforming unspoken instructions into appropriate actions.

●Flexible, adaptable, independent worker with a strong drive to succeed.

●Skilled in Accounts Payable, Billing, Bookkeeping, managing department, all Microsoft Programs, organization, paying close attention to detail and being a team player.

●Experience using MyCase, Clio, INTAPP, Elite, Paperless, Timeslips, Worldox, Remote Data Capture equipment and software, QuickBooks, ADP, Paychex, SAP.


Law Group 7/2016 – Present

Office Manager/Full Charge Bookkeeper/Billing Specialist

●Responsible for maintaining office services and internal staff of seven

oAdministering payroll, training employees, managing orders and stocking of all supplies and organizing office operations

oHeavy calendaring and phones

●Responsible for billing all clients for attorneys from pre-bill stage to final invoicing

●Manage/reconcile all bank accounts, apply payments, trusts and retainers to account balances

●Responsible for all mailings and deliveries

●Responsible for all disbursements, accounts payables and receivables

●Property Manager - Commercial and Residential

●Responsible for coordinating and decorating events and conferences

●All other duties required in supporting a high level executive

Legal Options Group 12/2014 – 5/2016

Career Strategies Temporary Service

Billing/Accounts Payable/Legal Secretary/Administrative Support

●Responsible for billing all clients for attorneys from pre-bill stage to final invoicing

●Reconcile payment and billing discrepancies with attorneys and clients

●Assist with journal entry preparation and month end close

●Apply payments, trusts and retainers to account balances

●Create reports in Excel as requested

●Completed various assignments at HRO Housing, Pincus Professional Education, Aids Healthcare Foundation and High Profile Law Firms

Law Offices of Onwaeze & Nwabuzor 12/2014–10/2015 (part-time) Litigation Secretary/Office Manager 09/2009–2/2014 (full-time)

●Support four attorneys who specialized in all areas of law: litigation, family, immigration, employment, personal injury

●Supervise two secretaries

●Responsible for accounts payables/receivables, bank reconciliations and deposits

●Bill clients, code expense reports, administer payroll

●Maintain databases, heavy calendaring, filing (including State and Federal E-Filing)

●Oversee reception area including greeting clients and guests, coordinate inventory orders and office supplies

●Negotiate and finalize settlements and disbursements

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