ZAVIAIRE MONIQUE
ac4kan@r.postjobfree.com * 213-***-****
EDUCATION
University of California, Santa Barbara, CA – Bachelor’s Degree
SUMMARY OF QUALIFICATIONS
●Dedicated Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously, and transforming unspoken instructions into appropriate actions.
●Flexible, adaptable, independent worker with a strong drive to succeed.
●Skilled in Accounts Payable, Billing, Bookkeeping, managing department, all Microsoft Programs, organization, paying close attention to detail and being a team player.
●Experience using MyCase, Clio, INTAPP, Elite, Paperless, Timeslips, Worldox, Remote Data Capture equipment and software, QuickBooks, ADP, Paychex, SAP.
PROFESSIONAL EXPERIENCE
Law Group 7/2016 – Present
Office Manager/Full Charge Bookkeeper/Billing Specialist
●Responsible for maintaining office services and internal staff of seven
oAdministering payroll, training employees, managing orders and stocking of all supplies and organizing office operations
oHeavy calendaring and phones
●Responsible for billing all clients for attorneys from pre-bill stage to final invoicing
●Manage/reconcile all bank accounts, apply payments, trusts and retainers to account balances
●Responsible for all mailings and deliveries
●Responsible for all disbursements, accounts payables and receivables
●Property Manager - Commercial and Residential
●Responsible for coordinating and decorating events and conferences
●All other duties required in supporting a high level executive
Legal Options Group 12/2014 – 5/2016
Career Strategies Temporary Service
Billing/Accounts Payable/Legal Secretary/Administrative Support
●Responsible for billing all clients for attorneys from pre-bill stage to final invoicing
●Reconcile payment and billing discrepancies with attorneys and clients
●Assist with journal entry preparation and month end close
●Apply payments, trusts and retainers to account balances
●Create reports in Excel as requested
●Completed various assignments at HRO Housing, Pincus Professional Education, Aids Healthcare Foundation and High Profile Law Firms
Law Offices of Onwaeze & Nwabuzor 12/2014–10/2015 (part-time) Litigation Secretary/Office Manager 09/2009–2/2014 (full-time)
●Support four attorneys who specialized in all areas of law: litigation, family, immigration, employment, personal injury
●Supervise two secretaries
●Responsible for accounts payables/receivables, bank reconciliations and deposits
●Bill clients, code expense reports, administer payroll
●Maintain databases, heavy calendaring, filing (including State and Federal E-Filing)
●Oversee reception area including greeting clients and guests, coordinate inventory orders and office supplies
●Negotiate and finalize settlements and disbursements