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Executive Assistant Sales

Location:
Makati, National Capital Region, Philippines
Salary:
35000
Posted:
February 20, 2018

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Resume:

SHERRY ANN E. GULAPA

# **** *. ****** ******, ******** Pio del Pilar,

Makati City, Philippines 1230

Mobile #: (632) 091*-***-****

Email: ac4jtv@r.postjobfree.com/ac4jtv@r.postjobfree.com

PROFESSIONAL OBJECTIVE

To secure a position utilizing my knowledge, creative skills, and experience in the field of Corporate Management, Marketing Strategic Planning, Distribution and Logistics.

QUALIFICATION PROFILE

Business support professional who is experienced in working in a fast-paced multi-national environment demanding strong organizational, technical and interpersonal skills. Highly motivated and goal oriented professional. Trustworthy, ethical and discreet, committed to superior customer service. Demonstrates personal commitment to maintaining high professional standards and manifests this in his own work Confident and poised in interactions with individuals at all levels. Detail oriented and resourceful in completing projects, able to multi-task effectively.

CAREER HIGHLIGHTS

Executive Assistant

Avon Philippines

May 2016 – Sept 2017

Reporting to the Marketing Director

Position Function:

Responsible to the Departments need.

Handles confidential and administrative duties for the division.

Makes appointments and maintains a calendar schedules.

Handles meeting arrangements and all the necessary logistics required for the activity.

Arrange travel arrangements, international and local for all managers and sales staff, including accommodation.

Works closely with the Category Managers to maintain an in-depth awareness with the brands.

Monitors the budget of the division for Conference & Travel.

Assist and prepares presentation materials for reports. Division/Executive Assistant

Sanofi Aventis Philippines

January 2013 – March 2016

Reporting to the Business Unit Director of Diabetes Division Position Function:

Performs a wide variety of complex, responsible and confidential and administrative duties for the division head and other management personnel.

Provides administrative support to the department including the organization and maintenance of various reference, and follow up files.

Makes appointments and maintains a calendar schedules.

Handles meeting arrangements and all the necessary logistics required for the activity.

Arrange travel arrangements, international and local for all managers and sales staff, including accommodation for their field activities.

Consolidate Monthly Operational Report and submit to the Business Unit Director.

Follows up on projects, transmits information, and keeps informed of pertinent activities especially on deliveries.

Works closely with the department head to maintain an in-depth awareness and knowledge of the departments issues, philosophies, goals and objectives and assists in developing related strategies; works collaboratively with other staff.

Provides information and resolves moderately complex complaints which regularly requires the use of judgment and the interpretation and application of policies and procedures.

Coordinates with the third party agencies, Metro Drug and Zuellig for the monthly sales deliveries of materials, assuring it will be delivered on-time.

Supervises the LEAD PH Assistant on all logistics requirements and communicate closely with the sales for the schedules.

Performs basic accounting and bookkeeping functions related to ordering supplies, equipment and services.

Orders and purchases promo materials for marketing monthly allocation and for various activities.

Negotiates with suppliers to get a higher quality materials but in a lower cost.

Monitors the budget of the division and individual brands ensuring no excess on budget.

Organizes own work, sets priorities and meets critical deadlines. Marketing Brand Coordinator/Executive Assistant

Sanofi Aventis Philippines

July 2004-Dec 2012

Reporting to the Marketing Director of Consumer Healthcare Division Position Function:

Monitor all Marketing promotions implemented by the Product Managers to Hospitals, Doctors and Trade Partners.

Develop programs and processes to improve service level to all External Partners.

Coordinate with various advertising agencies on designs and layout required by the Product Managers for their brands.

Prepares budget for all Marketing activities as required.

Deals with different suppliers on marketing requirement for monthly promotions.

Coordinate with Logistics Manager and Third Parties on issues concerning the procurement and deliveries of our monthly allocations for sales.

Prepares Monthly Sales Data Report generated by IMS (Integrated Market Statistics).

Tracks, monitors own projects versus agreed timelines and budgets.

Monitors division and brands individual budgets.

Coordinate with Travel Agencies and Hotels for booking and reservations of upcoming conventions/activities and meetings.

Plans and organizes own work to ensure achievement of results.

Disseminates information accurately; shares appropriate information using established channels to keep manager and peers informed.

Maintains confidential and other related Marketing files.

Receive and respond in a professional manner to external inquiries. Sales and Trade Marketing Functions:

Monitors trade marketing budget for Accounts Monthly Display Allowance.

Prepares payment for Display Rental via Accordion.

Coordinate with Accounting for the releasing of checks and coupons for Accounts.

Prepares and coordinate with all Key Accounts Manager on materials and supporting documents needed for negotiations.

Handles submission of contracts to Finance duly signed by Accounts and Sanofi Aventis CFO.

Monitors Consumer monthly Promotional Fund and Tactical Fund.

Helps resolve others’ technical problems and distributes current information in role as expert.

Executive & Personal Assistant

IDS Logistics (member of the ZUELLIG Group)

June 1996 –May 2004

Reporting to the President & Managing Director

Position Function:

Plan business goals and objectives for the office.

Secure & supervise the resources needed to accomplish those goals.

Direct & supervise appropriate personnel.

Coordinate meetings, conferences, overseas travel and business appointments for the M.D.

Create and maintain an effective confidential client filing system.

Receive and respond in a professional manner to external inquiries.

Assist in internal planning activities.

Represent the company at appropriate professional, civic and governmental meetings.

* Another role of the former Managing Director on the same year. Administrative Officer / Executive Secretary

British Chamber of Commerce of the Philippines.

June 1996 –Jan 2004

Reporting to the Chairman

Teacher\Executive Assistant

Woodridge School Las Pinas

Jan 1992 –April 1996

Position Function:

Handles Pre-school graders for all subjects.

Manages grades 6 & Secondary Level in Social Studies and Values Education.

Assist in internal planning activities.

Represent the school for inter-school competitions

EDUCATIONAL HIGHLIGHTS

Educated at Philippine Normal University. Graduated in 1992 with Bachelor of Science in Education. Majoring Psychology and Values Education.

SEMINARS, TRAINING PROGRAMS, AND LECTURES ATTENDED Feb 2015

Aug 2014

March 2010

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Procurement Team – Buying Group (3 months)

HR Team – Recruitment (3 months)

Excel Intermediate

Aug 2009 - Effective Negotiating Skills

Oct 2001 - Personnel Management Workshop

June 25-26, 1999 - Professional Secretary Program

April 3-4, 1999 - Sales Team Building Workshop.

Feb 1999 - Career & Self-Management

Aug. 1998 - Leadership Skills, Study Skills, Time Management Seminars.

SKILLS & INTERESTS

Exceptional listener and communicator who effectively conveys information verbally and in writing.

Highly analytical thinking with demonstrated talent for identifying, scrutinizing, improving, and streamlining complex work processes

Computer-literate performer with extensive software proficiency covering wide variety of application.

Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.

Goal-driven leader who maintains a productive climate and confidently motivates, mobilizes, and coaches employees to meet high performance standards.

Personable professional whose strengths include cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.

Results-driven achiever with exemplary planning and organizational skills, along with a high degree of detail orientation.

Innovative problem-solver who can generate workable solutions and resolve complaints.

Resourceful team player who excels at building trusting relationships with customers and colleagues.

PERSONAL BACKGROUND

Born 7th September 1971. Happily married with 3 kids.

REFERENCES

Ms. Jean Reyes - Regional Marketing Director, Avon Cosmetics (091********) Mr. Erwin Nachor - Campaign Manager, Avon Cosmetics (091********) Mr. Hector Reyes - Business Unit Director, Sanofi Aventis Philippines Ms. Christine Lara Vinluan - HR Partner, Sanofi Aventis Philippines (099********) Ms. Sheila Gelacio - Division Assistant, Sanofi Aventis Philippines (099********) Mr. Gary G. Libby - Vice President – IT & Press, Philippine Daily Inquirer (091********)



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