Annette Lisa Abdelleh, CAP

ac4jjm@r.postjobfree.com

LinkedIn: h ttps://www.linkedin.com/pub/annette-abdelleh-cap/19/180/754

(ph) 646-***-****

Job Related Summary:

● 15+ years of experience as an Executive Assistant

● 6 years of experience in SAP

● 3 years of experience in Concur

● 15+ years of experience in MS Office Suite.

● Excellent communication and interpersonal skills. Summary:

In depth expertise in a broad range of business operations including event planning, financial forecasting, marketing, public relations, inventory control and office management. Adept at blending strong decision-making abilities with outstanding organizational skills, solid leadership attributes and successful interpersonal relationship-building techniques. Demonstrate strong abilities in handling multiple tasks simultaneously, meeting tight deadlines and working in a fast-paced professional environment. Capable of staying focused and maintaining a calm demeanor in high-pressure situations while exhibiting high quality, diplomatic client service interaction. Skills:

● Flexible/Resourceful/Responsive.

● Motivated/Driven.

● Able to adapt quickly to change.

● Excellent communication skills/both written and

verbal.

● Detail Oriented.

● Analytical.

● Enthusiastic and have a high-level of energy.

● Intuitive.

● Organized.

● Pro-Active/Engaged.

Technical Skills:

Microsoft Office Suite for Mac and PC, (Word, PowerPoint, Excel, Outlook, Access, Publisher, OneNote and SharePoint); Social Media (Flickr, Facebook, LinkedIn) Adobe Acrobat, Lotus Notes, SAP (Systems, Applications and Products Aggregate Spend Tool (AST) Self Service Purchasing (SSP), Siebel, Concur, Workspeed, One Facility, QuickBooks, Logician, Internet/Web, Westlaw, Dialog, EPASS/Cerner, PeopleSoft Expensewire, eRequestor (Purchasing System)

Education:

Course of Study: Business Administration, Cornell University (off-campus-program), 2005-2007. Certificates: Management, Organizational Skills and Time Management. Professional Experience:

Lexmark International

Office Manager/Executive Assistant October 2015- December 2017 Responsibilities:

Manage office operations to ensure an efficient office environment Work with building management office, engineers, security and cleaning crew as the main point of contact. Restock and order all office supplies, coffee, water or any special items that are requested using SAP. Deliver effective communication and establish professional relationships with NYC office staff, corporate staff, external vendors and customers.

Maintain manager expenses and vendor invoice processing. Manage calendars, setting up conference calls, meetings, audioconferencing and webinars. Organize NYC events/functions and meetings, including venues, food and transportation when required. On-board all new employees with laptop, iPhone, business cards, badges, etc. Coordination of Executive events (analyst day, press tour, etc.) PSEG, Newark, NJ May 2015 – September 2015

Administrative Assistant, Consultant

Responsibilities:

Assist Director of Communications & Media.

Daily coordination and distribution of Media Outlook. Assist Press Coordinator to externally issue News/Press Releases. Assist Communications Sr. Generalist with Projects including surveys, photo organization using Flickr, etc. Arrange domestic travel using various internet travel sites for team members. Maintain and coordinate calendars, schedule appointments and conference mtgs. Manage general administrative duties including: documentation management, filing, photocopying and scanning Ensure that conference room meets the requirements for meeting agenda. Order catering for luncheon meetings.

Coordinate mailing and shipping services when needed. Job Search September 2014 - April -2015

With One Consultant assignment for four weeks as an Executive Assistant The Vitamin Shoppe, North Bergen, NJ May 2014 - August 2014 Executive Administrative Assistant, Consultant

Responsibilities:

Maintained and coordinated calendars, scheduled appointments and conference meetings on/off-site. Coordinated travel arrangements and completed travel and expense reports using Concur. Discreetly managed and coordinated confidential data and matters. Managed invoice processing and interacted with A/P. General administrative duties including: documentation management, filing and photocopying Office Supply ordering using SAP.

Scheduled, coordinated and facilitated meetings and facilities usage. Greet/clients guests, escort them to the conference room and serve refreshments, as needed. GE Healthcare, Piscataway, NJ January 2013 - April 2014 Executive Administrative Assistant, Consultant

Responsibilities:

Discreetly managed and coordinated confidential data and matters. Manage and process vendor invoices (PO & non-PO), purchase order creation and execute po confirmations. Acting business contact to finance in relation to PO'S and related invoices. Maintained and coordinated calendars, scheduled appointments, conference meetings on/off-site including video conferencing.

Manage inventory and storage of office supplies.

Aid the coordination and execution of office moves. Fulfill team stationary requests.

Coordinate messenger and shipping services when needed. Arranged travel schedules, travel itineraries, reconciled T& L expenses. Acted as Liaison with internal and external vendors, peers and associates including screening prioritizing and directing inquiries to appropriate resources.

Managed, coordinated and scheduled all details for team members participating in conferences and trade shows. Assisted with management of new staff on-boarding. Participated in and support special projects (Marketing Department). Managed general administrative duties including: documentation management, filing, photocopying and supply ordering. Provided back up support for administrative staff. TIAA-CREF, NY March 2012 - May 2012/July 2012 - September 2012 Executive Administrative Assistant, Consultant

Responsibilities:

Scheduled appointments and heavy calendar maintenance. Scheduled, coordinated and facilitated meetings and facilities usage. Prioritized emails and scheduled requests.

Created/edited internal/external presentations and spreadsheets as assigned using MS PowerPoint and MS Excel. Coordinated travel arrangements and completed expense reports using Concur. Compiled client data and research as assigned.

Created correspondence using Siebel and MS Word.

Provided department support (i.e., reception relief and filing). MBP (McDonough Bolyard Peck), NY March 2010 - October 2011 Executive Administrative Assistant

Responsibilities:

Facilitated payment of office-related expenses, reviewed general ledger reports in comparison with approved budgets. Coordinated all aspects of the office move, e.g., consulted with Space Planning on floor plans and all aspects of new office plan; order equipment, as needed.

Worked with Avaya & Telecom regarding installation of phone systems and network connectivity, ensured stationery, office supplies and marketing materials are ordered and stocked utilizing SAP. Resolved day-to-day facilities-related issues; including coordinate/schedule outside vendor services. Oversaw imaging and maintenance of documentation.

Participated on committees/project teams to develop new processes, streamlined procedures and enhanced administrative consistency across functional areas.

Identified opportunities and worked to develop, manage and improve administrative procedures and policies. Prepared monthly credit card reconciliation as well as petty cash reconciliation using MS Excel. Preparation of marketing materials, RFPs and Proposals. Coordinated office closings due to emergency situations, power downs, etc., with appropriate corporate units. Prepared correspondence using the Styles function and Mail Merge function in MS Word. Attended Committee Meetings, took detailed notes and prepared meeting minutes in MS Word. Event Planning - Branch Office Summer/Winter Events as well as Quarterly meetings and Conferences. Prepared presentations for meetings and conferences using MS PowerPoint. Prepared monthly billable hours report using MS Excel. Prepared confidential correspondence, edited documents and related duties using Adobe Acrobat. Created and prepared expense and mileage reports utilizing advanced Excel functions. Conducted and prepared research using the Internet. Purchasing encompassing all ordering and maintaining office supplies. Coordinated travel arrangements (domestic and international) using online services (Kayak, Orbitz, Expedia, etc.). Northeast New Jersey Legal Services of JC, NJ March 2009 - October 2009 Executive Assistant

Responsibilities:

Prepared legal documents (briefs, pleadings, motions, Interrogatories, etc.) using table of authorities, table of contents, mail merge, and styles function in MS Word.

Prepared confidential correspondence, edited documents and related duties. Prepared board of director’s reports and minutes of meetings as well as attend Board Meetings. Prepared and assisted with all aspects of grant applications and office budgets. New York University, NY January 2008 - January 2009 Executive Assistant to Chief Financial Officer and Investment Office Responsibilities:

Prepared confidential correspondence, edited documents and related duties using Adobe Acrobat. Coordinated meetings and conferences (domestic and international). Served as Liaison w/Board Members, Senior Management and Vendors. Arranged domestic and international travel using various internet travel sites. Extensive Calendar Management with MS Outlook (Meeting functions, etc). Purchasing encompassing all ordering and maintaining office supplies. Processed invoices and expenses and created expense reports utilizing advanced Excel functions. Intricate filing of investment financial records (manual and computerized). NYU Medical Center, NY June 1999 - November 2007

Office Coordinator and Administrative Assistant to Business Manager Responsibilities:

Managed budget facilitate payment of office-related expenses, reviewed general ledger reports relative to approved budget.

Proactively identified opportunities for cost-savings and efficiency improvement, maintained an active, visible role in supporting change efforts.

Resolved day-to-day facilities-related issues including coordinate and schedule outside vendor services. Assisted with the supervision and management of staff of six. Assisted with the preparation and development of departmental policies and procedures. Developed and implemented procedure for new department employee orientation. Assisted with office automation (computer, printers, telephones, copier and fax). Payroll preparation utilizing PeopleSoft computer system. Prepared and conducted department meetings w/staff and resident doctors. Prepared Resident doctors’ schedules.

Interdepartmental Liaison with senior management.

Developed PowerPoint presentations and gave hands-on instruction to six staff members. Updated patient charts using Logician software.

Scheduled appointments for patients using Cerner software.

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