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Administrative Assistant Manager

Houston, Texas, United States
February 21, 2018

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Belinda “Gayle” Morielli

Rosenberg, TX 832-***-****


A highly organized and detail-oriented individual with 20 + years in an administrative support role

Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve assignment goals

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages


Employment & Training Centers, Inc. Houston, Texas May 2016 – December 2017

Program Assistant - Worked in partnership with Workforce Solutions to assist oil & gas displaced workers obtain employment. Communicated with job seekers via email, submitted and tracked eligibility documents and surveys in Hubspot, created, assigned tasks, and maintained profiles in Hubspot database, assisted with resume writing and critique, submitted job leads, and entered services in and TWIST databases. Prescreened candidates for program eligibility, reviewed and submitted financial aid applications for candidates through Docuware system and entered counselor notes and services in TWIST. Assigned candidates to recruiters and assisted Department Manager. Researched job boards for candidates, employment statistics, job descriptions, pay scales, etc. Attended and provided support at job fairs, hiring events, workshops & networking events. Traveled to worksites and spoke with recently laid off individuals about our program and job search assistance. Assisted displaced workers with workintexas profile and job matches, maintained and updated calendars, other projects and duties assigned.

Wood Group Mustang, Houston, TX November 2011 – January 4, 2016

Project Administrative Assistant – Document control and admin support on several large projects for clients such as Anadarko, Williams Midstream & ExxonMobil – Scheduled meetings, organized luncheons, Setup new employees and clients using Microsoft Access database, monitored and updated employee database, submit required documents and drawing for document control, tracked progress using Microsoft Projects, insured all personnel have signed appropriate documentation, submitted requests for drug screening and background checks, requested access to various program files and drives for staff, submitted badge access requests to Building Maintenance, audited and created monthly reports to insure appropriate access is in compliance. Uploaded documents in Citadon. Audited badge access log and updated monthly report. Performed quarterly audits to insure project and company compliance. Ordered and maintained office supplies. Submitted equipment repair tickets and computer help requests to IT. Updated monthly safety report, maintained and revised project phone list. Updated org charts, submitted requisitions and expense reports. Liaison between logistics and client to insure smooth delivery of items. Printed drawings and created binders for engineering staff and clients. Submitted requisitions and other docs through SAP and Oracle for approval, etc. Updated monthly project report for managers and client approval. Demobilized individuals leaving the project, organized moves and office assignments. Relieved the security guard when necessary. Any other tasks that are requested by lead admin, managers, clients and staff. *Received Presidents Safety Award for 100% adherence to Safety Policy and 0 accidents while on the project.

Statoil, Houston, TX (Contract with Randstad Technologies) April 2011 – October 2011

Contractor Coordinator/Administrative Assistant - Supported North American GOM Wells & Operations Geology Dept. in requisitioning contractors to work in-house and on well sites, worked closely with procurement and purchasing to select vendors, enter PO's in SAP, forwarded invoices and PO's through SAP for approval. Lead all new contractors through the on-boarding process. Tracked and logged work schedules and training. Loaded all documents in the SharePoint Teamsites. Tracked information in ERP Cloudsuite. Printed well logs for geologists and engineers. Streamlined and maintained all EXP US processes, contracts, and databases. Monitored and maintained team-sites, submitted requisitions, service entries, invoices and goods receipts for approval in SharePoint, organized team events and workshops, booked travel arrangements, entered time and attendance in Kronos. Acted as liaison between managers and direct reports, maintained printers, copiers and office supply cabinet for floor. General administrative assistance as needed.

Belinda “Gayle” Morielli Resume Page 2

BP, Houston, TX (Contract with Swift Technologies) May 2010 – April 2011

Procurement Assistant - BP Deep Water Horizon Crisis Response Team Procurement Dept. – Lead a team of 5 Admins responsible for communication with suppliers and contractors working on the incident regarding contracts, payroll, HR, document control and doc retention requirements related to the incident. Maintained and updated master contract employee lists, assisted HR, Legal & Procurement Dept. in special projects related to tracking, submitting and maintaining documentation. Created, maintained and updated master supplier distribution list. Tracked, logged, copied, scanned and uploaded contracts and other documentation for the department in several programs such as SharePoint and Ariba. Assisted Emergency Response Team in submitting mass emails regarding weather, hurricane evacuation process, etc. Entered data in tracking system for PCSM’s, triage, correct contracts, work releases, prepare reports, etc. Many other projects and duties as assigned.

Transferred to Gulf Coast Restoration Security Dept. in December 2011 - Made travel arrangements, managed calendars, scheduled meetings, scheduled moves, approved and submitted secure floor access, updated and submitted reports, enter security incident reports into I-Sight, pulled information in SAP, ordered business cards, office supplies, submitted e-expenses, other administrative duties as assigned.

GBA-Corona, Inc., Houston, TX April 2004 – Sept. 2009

Project Coordinator / Document Control - Assisted Project Manager/Engineers – Reviewed and adhered to client Specs relating to documentation requirements. Responsible for all Document Control; Created, revised, updated, and gathered documentation and drawings using AutoCad for all flare projects to submit to clients and vendors, maintained all project binders with most current information for each project, maintained project databases, upload documents in customers project management website such as SharePoint, DocAdvance & ProjectsOnLine. Fulfilled Spare Part Orders. Created, copied and distributed Final Data Books for Projects. Worked closely on a daily basis with clients and vendors. Typed and submitted invoices in QuickBooks, maintained parts room, assisted in ISO 9001 audits, created & revised PowerPoint presentations, other projects as they are assigned.

Mazda North American Operations, Sugar Land, TX June 1998 – Feb. 2003

Advertising Administrative Assistant –Responsibilities included processing and distributing vehicle retail incentives updates, updated and submitted monthly reports to dealerships. Processed vehicle sales errors for dealerships. Coordinate all travel arrangements, offsite meetings and corporate training. Updated and entered dealer information using SAP system. Designed, submitted and tracked all contests and incentives, created and issued monthly newsletters. Coordinated and arranged sales incentive contests at dealerships. Attended and took notes at advertising meetings. Hosted cars shows and offsite driving events. Created PowerPoint presentations. Assisted training manager with enrollments, planning classes and meetings. Other duties as assigned.


Friendswood High School, Friendswood, Texas,

Houston Community College, Houston, Texas

Relevant Course Work;


Computer Applications

Graphic Design

Basic Safety Training Certificate from Houston Area Safety Council

Workforce Solutions Professional Training


Proficient in Microsoft Office, Microsoft Projects, Access, QuickBooks, Adobe Acrobat/Reader, Visio, SharePoint, docAdvance, SAP, Oracle, projecTools, pacesetter, INtools, Citadon, Kronos, Concur, Hubspot, WANTED, Workforce Solutions Databases, TWIST, Cloudsuite Industrial (Syteline ERP system) and more.

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