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Administrative Assistant Office

Location:
Sayreville, New Jersey, United States
Posted:
February 21, 2018

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Resume:

Corine Parker

ac4j44@r.postjobfree.com - 646-***-****

Cross functional, multitasking, individual and team player, who utilizes educational achievements skills, life tacit trainings, and diverse industrial work experiences when performing general, and complex Administrative, Accounting, and Computer software tasks.

WORK EXPERIENCE:

August 2017 to October 2017 Shinda Management Corp, Jamaica, NY

Assistant Property Manager

Assisted 221 residence with accounting, maintenance, leases agreements, and recertification matters.

Recorded service request and created a log concerning status of request.

Addressed and resolved tenants’ rent and payment concerns; reviewed accounts histories, obtained backups, requested adjustments.

Generated and mailed recertification appointment letters, retrieved documents, calculated approximated rents, forwarded documents to certified recertification specialist.

Performed daily walk throughs ensuring engineering equipment operations and common area were maintained

Completed compliance reports, site visit reports, field reports, inspection reports, meeting notes, etc.

Coordinated files, answered telephones, typed and created forms and documents, etc.

November 2016 to March 2017 Cushman and Wakefield/UBS- New York, NY

Temporary Facilities Administrative Assistant/Account Payable Processor

Worked directly with Facilities and Accounting departments managers; prioritizing work flow, addressing discrepancies, resolving potential conflicts, and ensuring bills payment process.

Coded vendors, customers, and landlord invoices and ledgers, set up new accounts, researched and attached invoice backups, communicated with payees, issued credits and debits, entered data and processed invoices, forwarded and filed paid invoices.

Confirmed and processed employees expense requests, forwarded to department managers, waited approval from facilities VP, forwarded expense request for payment.

Answered inquiries, directed calls, and transcribed messages and work orders.

Generating work orders updated and ensured Certificates of Insurances’, and assisted with closed out work tickets.

Produced and reviewed reports, copied, filed, scanned, and updated binders and accounts payable documents for facilities.

September 2016 to November 2016 NYS Department of Motor Vehicles, Brooklyn, NY

Contingent Motor Vehicle Representative/Cashier

Communicated with customers, lawyers, judges, and staff members concerning with traffic violations, court litigations, and payment information.

Transcribed, entered, and processed traffic violations tickets, payments, and litigation decisions utilizing various government computer software programs.

Ensured all revenue generated was properly counted, recorded, reconciled, and documented.

June 2016 to July 2016 Simone Associates at Touro College -New York, NY

Temporary Administrative and Accounting Assistant

Assisted Director and Administrator of the Athletic department with clerical, accounting, and administrative tasks.

Reviewed and edited expense request, copied and scanned receipts, and created and forwarded requisitions for payments

Typed dictations and made grammatical and punctuation edifications to documents and emails.

Scanned, copied, faxed, and emailed documents; organized electronic and manual files; and made local errands.

Contacted prospective colleges concerning basketball games and local schools concerning gymnasium rentals.

Created a system to manage basketball game registrations, waiting lists, attendance for programs, and special events.

October 2015 to March 2016 The Tempositions Group at Pex - New York, NY

Temporary Office Coordinator for Accounting, Human Resource, IT, and Sale Departments

Maintained a close working relationship with executives, managers, and staff members while providing managerial, administrative, receptionist, and general and complex office tasks.

Coordinated front desk: calendars, schedules, conference rooms, directories, telephones, department expense budgets, office inventories and ordered supplies.

Planned, executed, participated, and handled logistics for special projects, travels, meeting, events, trainings, workshops etc

Oversaw and reconciled employees and various departments’ accounting transactions; processed expenses, reviewed invoices, created reports, and communicated with vendors.

Assisted Human Resource with on boarding, terminations, verifications, background checks, and setup new hire work stations.

Reviewed and adjusted Payroll/HR transactions such as absences, leaves, pay rates, and time sheet calculations

Managed office environment insuring all property repairs, office equipment, and office furniture were operable

June 2015 to September 2015 The Tempositions Group at Brookfield-New York, NY

Temporary Administrative Assistant/Accounts Payable Assistant

Greeted guest and addressed all telephone, voicemails, emails, mail, and radio transmission communications.

Organized, processed, and entered new accounts, invoices, credits, purchase orders, packing slips, receipts, requisitions, etc. into software and forward to accountant.

Assisted with contracts and certificates of insurance ensuring renewal and accuracies.

Researched discrepancies and communicated with vendors, purchasers, and supervisors to resolve various issues.

Enforced building regulatory and oversaw maintenance crew clothing, schedules, locations, performance and work order distribution.

Scheduled and coordinated conference calendars, rooms, events, and travel arrangements.

June 2014 to September 2014 Arnold Hanafin at Con Edison - College Point, NY

Temporary Administrative Payroll Processor

Processed, entered, and updated work orders, payroll, notes, time and leave balances, and new hire data.

Supported and communicated with staff and various departments concerning payroll questions, resolving complex inquiries.

Reviewed payroll and ensured submitted payroll documents authenticity.

Created, generated, and managed general and confidential reports, filing system, schedules, and documents.

Addressed staff and public concerns and inquiries via written, verbal, radio, and email interactions.

Managed files and copied, scanned, and faxed payroll information, reports, and other documents.

March 2014 to June 2014 Winston Staffing at Department of Health-NYC, NY

Temporary Administrative Assistant

Greeted and directed guests; handled telephone communications; coordinated office and calendars; and ordered supplies.

Processed incoming and outgoing mail and created spreadsheets to track mail transactions.

Verified and modified applications, permits, and violations by contacting licensees and researching data.

Provided HR Department with support in functional areas of recruitment, interview schedules, personnel records, employees and labor relations, job evaluations, terminations, training employees and filing.

June 2013 to November 2013 Sairam Consultants at Con Edison - White Plains, NY

Temporary Administrative Payroll Processor

Processed, entered, and updated work orders, payroll, notes, time and leave balances, and new hire data.

Supported and communicated with staff and various departments concerning payroll questions, resolving complex inquiries.

Reviewed payroll and ensured submitted payroll documents authenticity.

Created, generated, and managed general and confidential reports, filing system, schedules, and documents.

Addressed staff and public concerns and inquiries via written, verbal, radio, and email interactions.

Managed files and copied, scanned, and faxed payroll information, reports, and other documents.

October 2012 to May 2013 NYC Housing Authority at Tilden - Brooklyn, NY

Contingent Housing Assistant

Interviewed prospective tenants, processed new apartment rentals and move outs, and inspected apartments.

Managed annual recertification’s and rent collection actions; documenting incomes, occupancies, changes, etc.

Scheduled appointments, made rent arrears payment agreements, issued legal notifications, processed court documents, assisted lawyers, and made court appearances.

Entered court ordered repairs into computer program and tracked contractors and maintenance repairs.

Assisted tenants with disputes, personal and financial matters, counseling, and offered linked referral.

March 2012 to May 2012 Schlesinger and Siemens Electrical - Maspeth, NY

April 2011 to August 2011 Excel Staffing at Schlesinger and Siemens Electrical - Maspeth, NY

Temporary and Contract Administrative Assistant/Account Clerk

Assisted Executives, Receptionist, and Administrative staff with complex and general office tasks.

Handled Accounts Payable, Receivable, Audits, and Payroll transactions.

Processed and proofed work orders, invoices, checks, statements, purchase orders, and expense reports.

Coordinated researched information; complying data into presentations, spreadsheets, graphs, reports, etc.

March 2010 to February 2013 Louis Armstrong Tenant Assoc./Private Contractors - NYC, NY

Exec Board Finance Secretary/ Entrepreneur Contractor

Created and coordinated schedules, fundraisers, workshops, training, meetings, travels, and links.

Organized and arbitrated mediations to resolved discrepancies among tenants, clients, management, concerning rent, repairs, and maintenance, and other matters.

Supervised accounting transactions such as requisitions, purchases, receipts, inventories, dispersals of supplies, petty cash, etc.

Created financial and general reports, participated in board elections, and worked with local community police, politicians, business etc.

Performed project inspections, negotiated contracts, bids, proposals, created proposals, work orders, invoices etc.

March 2010 to February 2013 continued Louis Armstrong Tenant Assoc./Private Contractors - NYC, NY

Exec Board Finance Secretary/ Entrepreneur Contractor

Implemented and conducted community outreach programs; communicating programs existence, documenting community concerns, and created advertisement materials, presentations, spreadsheets, graphs, mail merges, and reports.

Researched information, coordinated files and assisted with travel.

July 2008 to February 2010 Safe Horizon - New York, NY

Facilities and Property Management Administrative Assistant

Managed receptionist area by greeting and directing guest, assisting fire warden, and managing telephone communications, emails, calendars, schedules, building passes, directories, logs, mail, etc.

Generated work orders, scheduled maintenance services, and contracted contractors to perform work.

Processed requisitions and orders; distributed equipment, furniture, and supplies; and kept inventories.

Scheduled and coordinated trainings, conference calls, rooms, and special events; handling all logistics.

Assisted HR with new hires, resume selections, interviews, background checks, typing, and filing.

Supervised records concerning the transactions of Metro Cards, Petty Cash, Paychecks, and clients’ records.

Oversaw maintenance crew ensuring clothing, work performance, time sheets, schedules, and transportation.

January 2008 to July 2008 Tommy Boy, Strategic Workforce, Vanguard Personnel - NYC, NY

Temporary and Contractual Account Clerk/Office Assistant/File Clerk

Entered accounting transactions into computer programs and copied, faxed, scanned and filed.

Handled all incoming and outgoing correspondences including mail, telephone and in person inquiries.

January 2007 to January 2008 Old Westbury College - Old Westbury, NY

Keyboard Specialist 1/Admission Administrative Assistant

Managed reception area and provided administrative support to the Office of Admissions, visitors, students, and staff.

Additional tasks will be given upon request.

August 2006 to January 2007 Educations for Children Youth Families - Brooklyn, NY

Office Coordinator

Provided Administrative Assistant services to Principles, Directors, Counselors, Teachers, and Staff.

Synchronized staff calendars, interviews, meetings, and special events; managing all necessities.

Additional tasks will be given upon request.

06/2002 – 12/2003 Temporary/Contractual Assignments, Metro Areas of MD and NY

University Towers, Parkside Plaza, and Carollsburg Condominiums

PROPERTY MANAGER ADMIN ASSIST/RECEPTIONIST/DATA ENTRY/ACCOUNT CLERK

Handled the daily flow of the front desk operations; directing clients, retrieving and forwarding calls, keys, and mail.

Ensured buildings statutory codes, inspection certificates and Certificates of Insurance were current.

Generated and disbursed work orders and schedules to appropriate contractors and employees.

Assisted owners, shareholders, and tenants with information concerning accounts, procedures, and legal matters.

Generated, created, typed and mailed legal notifications, and assisted in the evictions process and inspection after evictions.

Reviewed residents’ applications, screened, interviewed, and assisted in selection of new residents.

Assisted Property Managers by scheduling lease holders’ orientations, processing lease renewals and organizing files

Corresponded with outside agencies/vendors to confirm applications data, lease renewals, and required payments.

Scheduled all move in and out and walk throughs; creating necessary work orders, reserving elevators, and processed necessities

Contacted the appropriate agencies when emergencies arouse, coordinated all billable work and shedules, and assisted clients.

Assisted in development, analyzing and implementation of project planning; collected data, reviewed alternatives and monitored quality control.

EDUCATION:

Master of Science Credits in Human Resource,

Empire State College - Saratoga Springs, NY - Credit accumulated, June 2015

Bachelor of Professional Sciences in Applied Management, January 2011

Medgar Ever College - Brooklyn, NY -

Award: Dean List, Academic Achievement, June 2009

Associate of Applied Science in Paralegal Studies, May 2003 Montgomery College - Germantown, MD-

Award: Honor student, maintenance of GPA 4.0, May 2002

Certificate in Accounting/Office Technology, January 2001 Advance Software Analysis Institute aka ASA College - Brooklyn, NY

TECHNICAL SKILLS:

Microsoft Word, Excel, PowerPoint, Notes, Lotus, Word Perfect, Outlook, Banner (Oracle), Basware, Vendor Management, Transtrack, Maximo, AS400, Mavarious, Asset Management (AMS), Work Management (WMS), Logica, Case Management systems (CMS), Preventive Organization Management Information System (PROMIS), State Automated Child Welfare Information System (SACWIS), Connections, Yardi, Business Integrated Group, Fusion, etc.

Operated multi-line telephone system and type 50 wpm.



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