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Human Resources Employee Relations

New York, New York, United States
February 19, 2018

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Mary Rodriguez email:

New York, N.Y 10018 Tel.# 917-***-****

Summary: I am a Human Resources Specialist/Generalist with vast experience in managing all aspects of HR. I bring a successful track record in management of: on-boarding/recruitment/benefits admin/401k and pension admin/employee relations/training & development and performance evaluation and guidance. Proven abilities in building, developing and enhancing systems needed to support and run business partners operations successfully.

Extensive Payroll experience in: processing/implementations and maintenance. Utilizing a number of payroll systems and in particular, ADP programs: (Workforce Now and Time & attendance systems) also Workday/Ceridian and PeopleSoft. I have managed multi-states/ all payroll frequencies for exempt/non-exempt and union payrolls. (File upload and transfers).

Work History

Payroll Coordinator-(Perm)

Empire Merchants LLC. 12/01/17 - present

● Processing weekly union and non-union payrolls for about 1400 employees in team environment on Paychex. (Local 1 and 2 and

teamsters). Editing time and attendance in system called TC1. Importing time to Paychex once all time is approved by Managers.

● Running reports needed before and after payroll is processed. Forwarding payroll figures to Accounting dept for funding. W-2

reconciliations and distribution. Answering employees payroll questions and time off buckets. Suggesting better ways to improve

systems. Local 1 monthly union report and check request. Employment verifications and letters. Other duties as requested.

Human Resources Generalist/ Payroll Specialist- (Contract) 4/15 - 9/17

HBO/Nippon Express USA/ Paramount Group/Rose Associates/ADP

● Processed weekly/biweekly payrolls multi-states for about 3000 employees at HBO on Workday in a team environment.

Trouble-shooting employees time card issues. Audited timecards and made adjustments. Changed employee schedules/ changed

payroll processing schedules.

● Ran reports on Workday for payroll funding /401K and garnishments and submitted to treasury/A/P dept. Processed payroll

reconciliation's. Answered payroll hotline and provided resolution to employee questions. Communicated with HR on employee

questions on benefits and profile issues.

● Handled bi-weekly and monthly payrolls-multi-state for about 800 employees on ADP Pay force and Timesaver. Processed all

manual checks. Inputted all multi-state garnishments/direct deposits. W-4 changes and tax amendments for incorrect 2015 W-

2's thru ADP. Answered employee questions on all payroll concerns.

● Administered weekly and bi-weekly payrolls for multi-locations in NYC for about 1000 employees on Ultipro system from ADP

WFN. Managed weekly union payrolls for over 80 buildings and over 1300 employees on ADP WFN 12.0. Distribution of checks.

Submitted all of (32BJ) weekly/monthly union dues and 401K payments on ESS. Submitted monthly dues and benefits report and

payments for Lo.6 and Lo.94. All funding reports to Accounting dept to fund the payrolls. Accounting analysis-figures/G/L and

reports. I Pay password resets.

● New Hire orientations and background checks. Employment verifications/Unemployment claims. Other reports as

needed. Other benefits: W/C's and disability claims 3rd party and wage works. Non union benefits reporting and payments.

● Assisted clients with ADP migrations and implementations to latest Workforce Now version 8.0. Assisted clients in the set-up of

all their HR/ benefits/performance and recruitment modules. Provided some training to clients on how to utilize systems.

Received Excel spreadsheets and uploaded to ADP systems modules.

Human Resources Specialist-(Contract) 9/13 - 8/14

Rock & Company/WBL/David Yurman and Fross & Zelnick Lehrman

● Administered weekly multi-state payrolls for 39 company codes.-(new hires/terminations/deductions/multi-state.

G/L imports from ADP Pay Expert/ Workforce Now. Weekly & monthly payroll reports.

401k/ benefit uploads and reports for HR dept. Processed monthly client billing/monthly payroll allocation reports. Made wire

payments for benefits and 401k monthly thru HSBC online banking.

● Handled entire payroll for Start - up-biweekly-200 employees. Commission and draws processing. Direct deposit

reversals/manual check requests and updates. Expense reimbursements.

Gave Accounting department payroll funding figures. G/L imports and payroll analysis biweekly. Other reports as needed.

● Utilized ADP WFN/Pay Expert multi-state payroll for 1000+ employees- Corp and Retail on biweekly basis. Paid out commissions.

Entered new hires/terminations. Direct deposit reversals and stop payments/ACH wire payments and manual checks. Reviewed

monthly bills for benefits and payroll. Entered new benefits rate changes for new year increases.

● Utilized ADP Work Force Now and EZ labor for semi-monthly payroll for 200 attorneys and non-exempt staff. Previewed data.

Special pay calculations: severance/vacation/salary adjustments/bonuses and retro.

● Utilized Workday HRIS system for employee work history, entering of new hires or terminations. Provided

payroll funding reports to Controller. Downloaded G/L file and posted journal entries to Elite Accounting system. 401K upload to

carrier's website for payment processing. Assisted with annual W/C's audit.

Human Resources Administrator 5/12 - 02/13

Pritchard Industries, Inc. -(Perm)

● New hire orientations-Screened applications/called for interviews/background checks and orientation administration.

Employment verification's and offer letters. Monthly DOL/EEOC Reports/ Union reporting and ADP Reporting. Safety classes.

● Also assisted in implementing new time & labor mgmt time clocks-(Timesaver) and enrolling employees in multiple sites.

● Entered/ reviewed employee data in ADP Pay Force payroll for exempt/ non-exempt/union (32BJ) NYC 500 + employees. Special

pay calculations for: vacation or terminations and retro. Multi-company codes and multi-state for subsidiary company(Core).

Entered all employee status changes/ W-4's/ address changes/ liens and all deductions. Unemployment claims.

● Manual check processing/ stop payments and direct deposit reversals. Payroll funding to Accounting dept.

Human Resources/Benefits/Payroll Specialist-(Contract) 2/10 - 03/12

B.B. Harriman/Harlem Children Zone/Gramercy Park Hotel/Dentsu McGarry Bowen/ Nordea Int'l Bank/Cooper Union School/TGM Associates/Federal Savings & Loan Bank

● Entered/reviewed/and made adjustments to ADP payroll software: Workforce Now/ Pay Expert/ EZ Labor/Enterprise 4 & 5/ E-

time/ and PCPW for exempt/non-exempt and union employees (32BJ). Weekly/ biweekly and semi-monthly processing from

100-1000 employees, plus multiple company codes-(19) and multi-states.

● Conducted new hire orientations and packets and file preparation. Entered all employee data into HRIS and payroll. Verified

employment/unemployment claims.

Monthly payroll reconciliations/account analysis/and 401k reports for funding. Assisted in internal and external

audits. G/L Interface (ADP) processing and forwarded data to Accounting dept. Entered journal entries into G/L system.

● Updated employee data on HRIS systems- HRB and Abra. As timekeeper: tracked time allowed/taken and accrued on time &

labor mgmt software- EZ Labor/E-time/Enterprise. Assigned/reset passwords to utilize E-time. Reviewed time worked and

absences entered into electronic system. Reconciled benefit and payroll invoices and made payments.

● Responsible for Benefits administration & orientation- 401k/med/dental- open enrollments/Std/Ltd/ life ins/FMLA/LOA/

HIPPA/WC/Cobra/Etrac commuter benefits and FSA. Answered inquiries and provided resolution. Conducted new hire

orientations. Housing allowances/follow up for I-9 info.

● Developed and integrated operating procedures to support HR administration and projects. Implemented/tested Enterprise 5

for 2500 employees. Ad hoc reports for compliance and decision making. Assisted in conversion and testing of ADP payroll to

Ceridian Latitude payroll. Entered data to Ceridian and compared with data in ADP. Reviewed payroll summary reports to

confirm information transmitted properly. Assisted in preparing Excel spreadsheets and analysis.

Human Resources Generalist/Payroll Mgmt -(Perm) 8/02 - 11/08

Municipal Credit Union

● Assisted with recruitment: applicant tracking system/phone screenings/scheduled background checks /drug testing and results.

Job postings/applicant testing. Handled offer letters/new hire orientations and paperwork. Employee file preparation.

● Managed benefits- Administered 401K plan: open enrollment/loans & distribution. Administered LOA/ STD/FMLA/Worker’s

Comp/HIPPA notices/Cobra. Medical insurance enrollments/claims and eligibility issues. Implemented transit program and

managed it. Monthly vendor invoice reviews. Assisted employees with staffing/payroll or benefits questions and provided

resolution. Liaison between employees/vendor C/S. Also processed employee retirement requests and pension preparation.

● Employee Relations- Complaints and intervention. Union Arbitration meetings. Employee incentives and rewards.

● Managed entire company payroll biweekly for 600 + employees on ADP. Processed: all employee changes/ garnishments for

non-exempt/exempt and some union employees. Led two Implementations for 15 locations in this financial company. Managed

conversion to hand scanning technology in 2004, and administered conversion to web related payroll software in 2008-

(Workforce Now). W-2’s reconciliation and distribution. Verified employment/ unemployment claims and verified personal loan

applications. Processed expense reimbursements. DOL Quarterly reports/ headcounts and payroll external and internal audits.

● HRIS-Input and maintenance of employee data and records on ADP HRIS system. Trouble- shoot/maintained and repaired any

problems with HRIS system. Upgraded ADP with new release updates. Time & attendance: tracked employee time/set-ups.

● Training and Development for Administrative and Management staff to enhance their skills on Payroll and HRIS software.

Education: BMCC/ Hunter College -Business Mgmt- New York, N.Y., 40 credit completed. Type 50-65 wpm/ Bilingual in English and Spanish/ NYU- Certificate in Human Resources

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