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Administrative Assistant Executive

Location:
Houston, Texas, United States
Posted:
February 19, 2018

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Resume:

Patricia H. Aros

**** ******* ****. #** *******, Texas 77057-4035 E-mail: ac4i6v@r.postjobfree.com Phones: (Home) 713-***-****

(Cell) 832-***-****

SUMMARY OF QUALIFICATIONS

Executive Administrative Assistant/Legal Secretary/Blingual with superior organizational skills and prioritization abilities. Solid interpersonal skills coupled with excellent verbal and written communication skills in English and (Castilian) Spanish. Ability to work independently as well as in a team environment. Strong ability to achieve high performance goals and be able to meet deadlines in a fast paced environment. Emotional maturity, diplomacy and discretion with sound judgment in handling confidential information. A proven record of taking a proactive approach to problem-solving. Experience working in a global environment with multiple cultures and time zones. Major strengths: attention to detail, reliability can-do attitude.

EDUCATION/TRAINING

Bachelor of Arts –Liceo Femenino de la Universidad del Valle, Cali, Colombia

TECHNICAL SKILLS

Windows 7, Office 2010 (Excel, Word, Access, PowerPoint and Outlook), Sharepoint,Transcription and SAP.

PROFESSIONAL EXPERIENCE

Independent Contractor – Freelance work 2014 to Present

Working for previous employers as word processor, formatting legal documents, drafting correspondence, legal translations expense reports and bank reconciliations.

Tecnimont USA, Inc. November 2013 to April 2014

Executive Assistant to the Chairman and President (contract)

Provided administrative support to the Chairman and President of the US office. Generally act as the first point of contact for the executive office. Prepared very sensitive and confidential business and personal information and documentation. Set up the office from the ground up: participating in the negotiations for remodeling and upgrade of existing floor space; FedEx and UPS delivery services, office equipment suppliers, catering services and set up of filing system. Other areas of responsibility included drafting correspondence, answering phones, coordinating meetings and arranging domestic and international travel as well as hotel accommodations. Provided support to the Latin American Business Manager by coordinating travel and meetings in Mexico and South America, writing correspondence and communicating in Spanish when necessary. Other duties: preparation of invoice spread sheets, filing, photocopying, bank account reconciliation and preparation of expense reports with currency conversions.

British Petroleum/Kelly Services May 2012 to July 2012

Executive Assistant II to the VP Region Wells – Gulf of Mexico (contract)

Performed administrative work of a complex nature, handling of confidential correspondence, exercising a higher degree of discretion and initiative. Maintained calendars and assisted in meeting scheduling, arranged catering for meetings; arranged air and ground travel; prepared expense reports and provided clerical functions such as receiving visitors. Coordinated travel domestic and international logistics (airfare, hotel, transportation, etc.)

CenterPoint Energy/Kelly Services February 2012 to May 2012

Project Support & Administrator (contract)

Coordinated activities of the AMS communications project and supply chain process, data entry, scheduling, documentation creation and records maintenance.

National Oilwell Varco/Kelly Services January 2012 to February 2012

Executive Administrative Assistant – VP Ethics & Compliance (contract)

Provided administrative support to the Group VP. Answered phones, coordinated meetings, greeted visitors, maintained executive’s calendar and compiled procedures for the Administrative Assistant position manual. Maintained and organized executive files, hardcopy and electronic.

Royal Bank of Canada/Spherion November 2011

Administrative Assistant (contract)

One month assignment to provide administrative and clerical support to three Managing Directors while they transitioned to other jobs.. Anticipated administrative needs and proceeded accordingly; handled incoming and outgoing communications and forwarded to appropriate parties coordinating meetings, arranging travel, ordering office supplies and other office duties as required.

Dec 2010 – Nov 2011 (personal time off for family reasons)

Curtis, Mallet-Prevost, Colt & Mosley LLP/Kelly Law Registry March 2010 –November 2010

Legal Secretary (contract)

Legal Assistant to two Senior Partners and two Associates; handled and translated into English and/or Spanish highly confidential litigation documents related to the oil and gas industry; prepared and proofread large amount of sensitive paperwork; Managed and maintained accurate client files; maintained electronic filings; prepared correspondence drafts for Partner’s review/approval; made hotel and travel arrangements; prepared expense account reports; prepared courier packages; provided backup for receptionist; compiled a comprehensive inventory of all the office equipment; coordinated scheduling and use of conference rooms; scheduled meetings and appointments for team members as requested.

Shell Oil/Kelly Services November 2009 to February 2010

Legal Assistant –– Retail, Manufacturing & Distribution Group/Kelly Services (contract)

Provided assistance to Group with all the administrative functions to include: copying; faxing; mail distribution, arranging conference calls, meetings and answering phones.

Baker Hughes Incorporated/Gaffney-Cline and Associates July 2008 to September 2009

Executive Assistant to President & CEO

Performed wide range of administrative and clerical functions; handled confidential documents; maintained filing system both in paper and electronic formats; Completing a wide variety of administrative tasks such as managing heavy calendar activity; scheduling meetings both internally and externally; completing expense reports; composing and preparing correspondence; arranging complex travel plans, agendas and itineraries. Photocopied; faxed and mailed; formatted, created and modified special reports and correspondence requiring thorough knowledge of Microsoft Office Applications; provided support to staff in assigned based work; translated technical oil and gas reserves reports for clients in Latin America, as well as business and legal documents into English and into Spanish; prepared/produced meeting materials; setup meetings and conferences; arranged catering; and performed other duties as assigned.

Aramco Services Company (Joint Venture)/Kelly Services September 2006 to October 2007

Project Secretary (contract)

Assisted to team of Saudi Arabian engineers involved in a joint venture with ConocoPhillips; made domestic and international travel arrangements; scheduled internal and out of town meetings; prepared expense reports; scheduled meetings and events and arranged for catering; maintained confidential company files; coordinated office moves; ordered office supplies; on-boarding of new team members and other duties as assigned.

Exxon-Mobil /Kelly Services – Legal Secretary (contract) May 2006 to August 2006

Assistant to the Division Chief Legal Torts – Temporary Assignment until permanent employee returned to work from medical leave. Performed general administrative functions: typing, filing faxing, as well as assisting the paralegal with research.



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