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Administrative Assistant Sales

Hoschton, Georgia, 30548, United States
February 19, 2018

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Tracy L. Speakman

Hoschton, Georgia

Phone: 404-***-****



A self-motivated and dependable professional with outstanding managerial and organizational skills. Offering over 15 years of Management and Administrative Assistant experience.


Credit Administration


Accounts Receivable

Accounts Payable

New Account Administration

Budget Development


Expense Reporting

Sales Support

General Ledger

Business Experience

Mingeldorff’s, Inc. Feb 2016 - Jan 2017 Credit Administrator

Assisted the collection team with the process for lien waivers, and with customer account reconciliations and analysis to determine appropriate action needed on account

Managed House Accounts and issued check requests and offsets

Researched and resolved credit balances and warranty items

Deposited and applied customer checks to applicable accounts

Applied ACH, Wire Transfers and CDCC payments

Balanced previous day’s applications to the general ledger

Processed Accounts Receivable check requests for customer refunds

Applied adjustments and write-offs from the Credit Representatives, Credit Manager and the store locations through the cash application process

Debited A/R accounts when NSF customer checks were returned from the bank

Backed up Administrative Assistant in setting up new accounts and job accounts

Scanned and indexed all customer checks, remittances and write-offs in Max Recall imaging system

Mersereau, Lazenby & Rockas, LLC June 2007 – Jan 2016

Office Manager

Provided executive support to three Partners

Managed all office activities to achieve maximum expense control and productivity

Supervised part-time administrative staff including coordinating and directing work flow

Performed a wide variety of administrative functions including scheduling of appointments, responding to all phone inquiries, composing memos, generating reports and sorting/distributing incoming mail

Reviewed & assembled audit reports and tax returns

Compiled and entered information for processing of accounts payable and receivable

Assisted with compiling and developing the annual budget

Developed and implemented policies and procedures in order to streamline the filing, records maintenance, faxing and mail distribution processes

Prepared and monitored invoices and expense reports

Managed Imaginetime coding by all staff members to ensure accurate generation of client billing

Administrator of ShareFile software system where sensitive, large documents and files are securely stored, synced and exchanged with clients in the cloud

Tracked and recorded delivery confirmation of all tax returns via multiple methods

Maintained and updated four (4) tax software programs on a bi-annual basis

Trelleborg Fillite, Inc. June 2003 – June 2007

Sales Coordinator

Supported the Vice President of Sales and Marketing

Responsible for managing the day-to-day sales of a million dollar a month company

Handled all aspects of importing and exporting of local and international products

Facilitated relationship building with all clientele including negotiating terms, conditions and pricing

Reviewed product pricing and gross margin sales for existing products on a quarterly basis and established new product pricing accordingly

Contributed to month-end closing and reporting of crucial financial information to corporate office

Provided detailed sales information on all phone inquiries

Effectively processed any order issues with customers and warehouse

Updated inventory spreadsheet to ensure accurate product availability at time of sale

Managed and maintained website leads and forwarded to distributors

Processed all orders from purchase order through invoicing

Prologis Sept 2001 – June 2003

Administrative Assistant

Provided administrative support to three Vice Presidents, which entailed proof reading and typing of general correspondence, coordination of travel arrangements, filing, and organization of meetings

Prepared proposals and assembled proposal packages

Supported the VP of Marketing on an as needed basis

Processed bid requests

Managed all aspects of expense reports including reconciliation of monthly statements, organization of receipts, recording of information and processing

Reviewed time sheets for accuracy and gathered pertinent information for final processing

Assembled final documentation for project closeout


Gwinnett Technical Institute

Associates Degree in Apparel and Accessories/Marketing


Microsoft Office Suite and Microsoft based work environments

Peachtree Accounting Software


Multiple Mac based applications

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