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Executive Administrative Assistant

Toronto, Ontario, Canada
February 15, 2018

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** ********* ****., ********, ******* L6S 4G7

Preferred method of contact, email: cell 647-***-****

I am a highly motivated Executive Assistant who is energetic and an enthusiastic team player. I am a creative thinker and contribute to positive team morale. I possess exceptional communication and computer skills with an excellent ability to multi-task. When empowered have proven problem solving skills and excellent vendor relationship management skills.

Employment History

2017 Nov- Executive Assistant

Current Bentall Kennedy (Canada) LP

10 Carlson Ct., Etobicoke, Ontario M9W 6L2

Supported the EVP/Real Estate Services and 2 VP’s of Property Management.

Coordinated and managed the calendar of the EVP/Real Estate Services on a daily basis.

Coordinate all travel arrangements, both international and domestic for the EVP and VP’s.

Take on special projects as requested.

Worked on various real estate contracts as directed by EVP.

Updated database and management.

Liaise with the staff in the Sales Department and other Departments

Other duties and requirements as needed.

2005-2017 Executive Assistant/Sales Assistant (Relocated from Ft. Lauderdale Florida)

WSFL-TV (A Tribune Media Company)

500 East Broward Blvd., Suite 800 Ft. Lauderdale FL 33394

Provided direct support to the Executive Staff and Sales Staff for the purpose of attaining departmental goals and providing quality sales and service support.

Maintained the schedules, travel plans and itinerary of the VP/Station Manager, Director of Local Sales, Director of National Sales and Local Media Account Managers.

Assisted the Executive Staff with preparing reports for quarterly and annual budgets.

Assisted the Executive Staff on a daily basis with reports required by Corporate Tribune.

Provided confidential support to the Executive Staff.

Provided new hire onboarding arrangements.

Booked and managed travel arrangements.

Liaise with the staff in the Sales Department and other Departments.

Assisted in maximizing revenues by maintaining local and national orders, processing makegoods, resolving discrepancies and communicating with account executives, agencies and clients.

Answered in-coming calls for executive management in a professional and positive manner.

Proactive in seeking out additional duties from executive management and account executives.

Assisted in the preparation of sales presentations.

Utilized MS Office 2016 on a Windows Network environment. (Word, Excel and PowerPoint).

Event management and maintained database of client mailings and guest lists for station events.

Responsible for pulling and distributing various daily reports between sales and other departments.

Processed contracts, credit information, cash payments and maintained accurate records.

Worked with Credit Department on correct billing and claims reconciliation.

Supported the Marketing Department with online contest promotions and maintained accurate online files.

Oversee management of the office.

2002-2005 Administrative Assistant/Sales Assistant/Advertising Coordinator


910 SE 17th Street, Suite 400, Ft. Lauderdale, Florida 33316

Reported to and took direction from Associate Publisher.

Provided administrative support to Associate Publisher, including correspondence, mail, fax documents, schedule appointments, file client correspondence, update mail & e-mail lists, communicate with clients, verify client pick-up ads and mail media kits. Reported to Associate Publisher on all Assistant responsibilities.

Provided support and assistance to the sales staff in the daily operation of sales department.

Coordinated a bi-monthly publication and three annual publications.

Updated and maintained the advertiser’s database.

Analyzed ad list comparing projected sales to actual sales.

Evaluated current sales in chart and graph form for the Associate Publisher.

Evaluated past sales to current sales to projected sales for the Associate Publisher.

Created sales commission/account assignment reports pass on to the business department for processing.

Worked with Marketing and sales team to determine amounts to order and the shipping of collateral material: rate card, media kits, sales letters and advertising post cards.

Requested, reviewed and consolidated the sales staffs Advertising Budget projections into report form for staff, Publisher and General Manager.

Prepared sales staff annuals for Ft. Lauderdale meeting at the direction of the Associate Publisher.

2000 – 2002 Executive Administrative Assistant


1481 SE 17th Street, Ft. Lauderdale Florida

Utilized MS Office 2000 on a Windows Network environment. (Word, Excel, PowerPoint, Adobe).

Produced the annual Wholesale Catalog.

Created and updated Informational items sold in the store, and coordinated the reproduction through print shops.

Maintained the schedules, travel plans and itinerary of the CEO and VP.

Maintained the Bluewater employee handbook.

Maintained annual schedule of Bluewater’s advertising.

Maintained employees HR roles and responsibilities, files, telephone and address lists.

Maintained vendor information, both service and inventory.

Purchased supplies, stationery, and anything as needed.

Recorded and distributed minutes of weekly staff minutes.

Organized company picnics, store openings and Christmas events.

Payroll and related functions.

Distributed pricing and other updates to Bluewater’s vendors and customers.

Performed other administrative duties as needed.

1998 -2000 Assistant Buyer


Ft. Lauderdale, Florida

Sent out requisitions for price quotes and availability.

Purchased supplies as required for the vessels operation including deck, galley and engine.

Processed requisitions for contracted items to Purchase Orders.

Utilized MS Office 98 on a Windows Network, Nautical Technology Corporation (NTC).

Expedited orders to ensure a timely delivery of items ordered.

Purchasing Clerk (Expeditor)


Ft. Lauderdale, Florida

Verified invoices against Purchase and Service Orders in the NTC System.

Ensure through contact with the fleet and the vendor that all orders were shipped in a timely manner.

Ensure credits were returned to the vendors.

Provided credit information to vendors, confirmed orders, and quality check documents to ensure ISO 9002 certification was in compliance.

Provided support for the office supplies ordering and making sure back-ordered items were delivered.

Data Entry Clerk


Ft. Lauderdale, Florida

Verified accuracy of invoices with Purchase Orders.

Researched inaccuracies of invoices.

Provided support to buyers by confirming orders, sending out credit information and any other support as required.

Reconciled vendor’s statement with the NTC system.


CDI College, Mississauga, Ontario

Computerized Accounting Program

AccPac 6.0

Simply Accounting 4.0 for Windows

Microsoft: Word





Legal Administration

Don Mills, Ontario

References available on Request

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