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Manager Assistant

Marietta, Georgia, United States
February 15, 2018

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Polly Hite

Marietta, ****7 678-***-****


Real Estate Administrative Assistant with excellent organizational skills, provide administrative support to Owner, Vice President, Senior Property Manager, 4 Property Managers Vice President of Construction and Development, VP of Investments.


Document Creation Annual Budget Preparation

Lease Administration Tenant Relations

Status Reports Property Inspection Reports

A/P, A/R Invoice Coding Client/Customer Interaction

Construction Contract Drafting/AIA Contracts Prepare pay applications for A/P

Schedule move-in/move outs and related documents Maintain Insurance Certificates

Customer work order creation and follow up Lease Abstracts

Exceptional Organizational, Interpersonal and Communication Skills

Ability to easily change priorities to meet deadlines

Initiate-complete short and long term special projects

TB Fabrication, LLC (Office Manager) 2014-2018

Sales for Glass Handling Equipment/Welding Fabrication Shop

Prepare and send customer quotes in a timely manner, follow up on quotes, invoicing for jobs, set up new and maintain customer job folders, keep customer files current

Call on vendors for material pricing, negotiate cost of materials for best pricing

A/P & A/R, set up company with QuickBooks, maintain all functions of an office from answering phones, greeting customers, employee payroll, quarterly taxes, business license

GH Anderson & Company (Administrative Assistant) 2013-2014

Assistant to Owner, VP of Investments & Construction Manager by keeping calendar, scheduling business meetings, lunches, dinners, prepare meeting material, make travel arrangements, expense reports, update contacts & other miscellaneous as required

Assist accounting in AP/AR, set up accounting binders & files, data entry using MRI accounting software

Maintain electronic filing & scanning of organizational documents & business filings

In charge of vendor relations, order and manage office supplies, code and allocate invoices, AMEX Corporate expense reports

Tenant Relations, set up tenant events, schedule meetings, prepare conference rooms with projectors, microphones, requested equipment for meeting specific needs, arrange catering

Hodges Management/Avison Young (Tenant Services Coordinator/Assistant to VP Construction Manager) 2010-2013

Assistant to Senior Property Manager and 2 Jr. Property Managers with over 2 million sqft. office/warehouse. Responsible for tenant correspondence, lease language/default letters, cam/reconciliations, coordinate tenant move-in & move-out, construction docs, inspection reports, budget preparation, tenant liaison

Code property invoices, utility invoices prepare tenant bill backs

Construction contract drafting/AIA Contracts/track construction expenses/contractor relations/processing of contractor pay applications/help with Municipal-legal filings (Permitting Lien Waivers/NOI)

Prompt and Positive response to maintenance request and follow up

Scanning/Electronic filling

Engage in the selection of contract services, vendor negotiations

Make travel arrangements, prepare expense reports

Receive field staff time sheets, prepare for payroll,

Input backflow reports and maintain Angus tenant work order system

NV Investments-International Investments (Admin/Personal Assistant) 2007-2010

Invest client assets in financial market

Transfer funds US and International

Coordinate meetings, make travel arrangements via private air/ground

Maintain business/personal calendar

Personal and business/client shopper, A/P &A/R – Oversee house staff

PC Associates – (Operations Manager) 2004-2007

Tenant relations, oversee move-in/move-outs, customer correspondence, maintain lease files, keep current certificates of occupancy/insurance for tenant and vendors

Calculate Sq Ft for cleaning contract

AP & A/R

Negotiate and maintain lease contracts customer and vendor

Assist Project Manager – schedule construction projects

Organize customer and employee events

Receive and dispatch tenant work orders

Peterson Properties/Carr America Realty Corporation (Admin Assistant) 1991-2004

Tenant interaction, prepare annual operating budgets, oversee move-in/move-outs, customer correspondence, maintain lease files, keep current certificates of occupancy/insurance for tenant and vendors

Prompt and Positive response to maintenance request and follow up

Manage daily corporate office operations A/P & A/R

Negotiate and maintain lease contracts for all office equipment and phone service

Coordinate employee, customer and vendor events

Assistant to Construction Manager

JD Edwards, MRI, Kardin Accounting Software, Microsoft Office, Word, Excel, Outlook, Power Point

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