Polly Hite
ac4hhw@r.postjobfree.com
Marietta, ****7 678-***-****
PROFESIONAL SUMMARY
Real Estate Administrative Assistant with excellent organizational skills, provide administrative support to Owner, Vice President, Senior Property Manager, 4 Property Managers Vice President of Construction and Development, VP of Investments.
SKILLS
Document Creation Annual Budget Preparation
Lease Administration Tenant Relations
Status Reports Property Inspection Reports
A/P, A/R Invoice Coding Client/Customer Interaction
Construction Contract Drafting/AIA Contracts Prepare pay applications for A/P
Schedule move-in/move outs and related documents Maintain Insurance Certificates
Customer work order creation and follow up Lease Abstracts
Exceptional Organizational, Interpersonal and Communication Skills
Ability to easily change priorities to meet deadlines
Initiate-complete short and long term special projects
TB Fabrication, LLC (Office Manager) 2014-2018
Sales for Glass Handling Equipment/Welding Fabrication Shop
Prepare and send customer quotes in a timely manner, follow up on quotes, invoicing for jobs, set up new and maintain customer job folders, keep customer files current
Call on vendors for material pricing, negotiate cost of materials for best pricing
A/P & A/R, set up company with QuickBooks, maintain all functions of an office from answering phones, greeting customers, employee payroll, quarterly taxes, business license
GH Anderson & Company (Administrative Assistant) 2013-2014
Assistant to Owner, VP of Investments & Construction Manager by keeping calendar, scheduling business meetings, lunches, dinners, prepare meeting material, make travel arrangements, expense reports, update contacts & other miscellaneous as required
Assist accounting in AP/AR, set up accounting binders & files, data entry using MRI accounting software
Maintain electronic filing & scanning of organizational documents & business filings
In charge of vendor relations, order and manage office supplies, code and allocate invoices, AMEX Corporate expense reports
Tenant Relations, set up tenant events, schedule meetings, prepare conference rooms with projectors, microphones, requested equipment for meeting specific needs, arrange catering
Hodges Management/Avison Young (Tenant Services Coordinator/Assistant to VP Construction Manager) 2010-2013
Assistant to Senior Property Manager and 2 Jr. Property Managers with over 2 million sqft. office/warehouse. Responsible for tenant correspondence, lease language/default letters, cam/reconciliations, coordinate tenant move-in & move-out, construction docs, inspection reports, budget preparation, tenant liaison
Code property invoices, utility invoices prepare tenant bill backs
Construction contract drafting/AIA Contracts/track construction expenses/contractor relations/processing of contractor pay applications/help with Municipal-legal filings (Permitting Lien Waivers/NOI)
Prompt and Positive response to maintenance request and follow up
Scanning/Electronic filling
Engage in the selection of contract services, vendor negotiations
Make travel arrangements, prepare expense reports
Receive field staff time sheets, prepare for payroll,
Input backflow reports and maintain Angus tenant work order system
NV Investments-International Investments (Admin/Personal Assistant) 2007-2010
Invest client assets in financial market
Transfer funds US and International
Coordinate meetings, make travel arrangements via private air/ground
Maintain business/personal calendar
Personal and business/client shopper, A/P &A/R – Oversee house staff
PC Associates – (Operations Manager) 2004-2007
Tenant relations, oversee move-in/move-outs, customer correspondence, maintain lease files, keep current certificates of occupancy/insurance for tenant and vendors
Calculate Sq Ft for cleaning contract
AP & A/R
Negotiate and maintain lease contracts customer and vendor
Assist Project Manager – schedule construction projects
Organize customer and employee events
Receive and dispatch tenant work orders
Peterson Properties/Carr America Realty Corporation (Admin Assistant) 1991-2004
Tenant interaction, prepare annual operating budgets, oversee move-in/move-outs, customer correspondence, maintain lease files, keep current certificates of occupancy/insurance for tenant and vendors
Prompt and Positive response to maintenance request and follow up
Manage daily corporate office operations A/P & A/R
Negotiate and maintain lease contracts for all office equipment and phone service
Coordinate employee, customer and vendor events
Assistant to Construction Manager
JD Edwards, MRI, Kardin Accounting Software, Microsoft Office, Word, Excel, Outlook, Power Point