Gulam Hashmath Ali

Cell: +** – ** ** ****** / 974-***-****

E-mail: ac4hh2@r.postjobfree.com

For the kind attention of – HRD

Dear Recruiter – Sir / Mam:

Please find my CV attached for the position of Executive Secretary / Tally.ERP 9 Accounts cum Office Administration Assistant Manager OR even ACONEX EDMS (Electronic Document Management System).… I am very interested in this position; which related strongly to my over 25+ years of experience since worked with top-level executives in various industrial establishment in managing / assisting their offices as secretarial assistant entailing day-to-day operations like; acting as a first point of contact, dealing with correspondence and phone calls; typing, compiling and preparing reports, presentations and correspondences, organizing files and records, planning and scheduling appointments and coordination in meetings and arranging / booking travel, transport and accommodation. Reminding the manager/executive of important tasks and deadlines; liaisioning with staff, suppliers and clients; miscellaneous tasks to assist the manager, which will vary according to the sector and to the manager’s remit. More importantly, am having adequate knowledge and the right skills enjoined attitude.

I passionately believe I meet the essential criteria to fulfil the responsibilities of the position and; looking forward to be associated with your esteemed organization and keen to join your entity due to its impressive position in the industry, immense Organizational culture and professional competence that is the hallmark for any industry.

I am confident that I will be able to make a significant contribution to the success of your esteemed company and it is my wish to survive for a long (say 5~10 years or I attain the age of superannuation at least) rewarding and fulfilling career and look forward to working with you.

I appreciate your efforts in taking time to review my credentials and experience.

Thanks & Best Regards,

Sincerely yours,

Gulam Hashmath Ali Muhammad Ghani

Gulam Hashmath Ali Curriculum Vitae

PROFESSIONAL:

Objective:

To work for an organization of reputable stature which will help in value addition and serve as a strength provider to move ahead in career by providing me interesting opportunities / challenges and harness the best of my caliber.

Starting with most recent work role and reverse –

Working with A trustworthy name in Export - Import businesses established in Sunflower raw & roasted Seeds, Sunflower Hulled Kernels, Sunflower Oil & Sunflower De-oiled Cake, Safflower & Green Gram sales, RAICHUR – Karnataka, South India as an ASSISTANT MANAGER (Tally.ERP 9 Accounts & Office Administration – Reporting to the Owner/Director – starting 5th January, 2017-

TALLY operation with regards the Trading & Manufacturing Industry i.e. Purchase & Sales (within / Inter-state & High Seas Imports Contracts); storage – WIP & Finished Goods, etc. with respective Register Logs.

Relevant correspondence such as – Bill of Lading / Bill of Entry, Clearing containers through EDI / CHA and transporting through large / bulk truckloads,

Banking-transactions & Petty-cash handling, Receipts & Payments, etc.

Maintaining Accounts Record using Tally.ERP 9 and Microsoft Excel;

Keeping records of Stock inwards & outwards; BRS (Bank Reconciliation Statement;

Undertaking all bank transactions including Online Banking (net banking) – NEFT (The National Electronic Fund Transfer) / RTGS (Real Time Gross Settlement) transaction & SWIFT;

Accounts Payable - Accounts Receivables & General ledger. Maintaining Cash Book and handling of Petty Cash;

GST Sales & Purchase Invoices / Bills & GST Ledgers; (includes SGST, CGST & IGST), Service Tax, TDS, e-Way Bill (e-Sugam), APMC Permit for goods movement, Debit Note, Credit Note, Purchase Voucher Accounting, Admin Expenses accounting, etc.

Securing financial information by completing database backups. Protecting the organization’s value by keeping information confidential.

Preparing monthly financial statements, reports/records by collecting, analyzing and summarizing account info.

Coordinating with the Statutory Auditors, Tax Consultants - Supporting Auditing and verifying documents, etc.

(2) Worked with A reputable name in MEP Engineering & Contracting, Doha, Qatar as a

Secretary / Document Controller – Reported to the Manager Estimation / Tender –

From: June 30, 2014 to June 30, 2015

In the previous job; duties involved secretarial and administrative relevant functions …

-Preparing enquiry register; assistance both secretarial and administrative – to the respective Head Estimator in preparing RFIs till completion of the Bid Proposal;

-Maintaining & organizing the department’s filing (both soft & hard documentation);

-Typing tabulations MSExcel & correspondence MSWord; presentation slides using MSPowerPoint & MSVisio;

-Assistance to the respective Estimator in Preparing RFIs; Providing assistance to the particular Estimator;

-Reason for leaving: Though enjoying this contractual job professionally & monetarily, rendered jobless due to the redundancy in employer organization that got black-listed by both Governmental & Private Sector industries in Doha, State of Qatar and as a result the employment contract became null and void in just one year time…

(3) Executive Secretary - Reported directly to the Chairman & Managing Director

From: March 7, 2011 to July 15, 2011

Name of company: A reputable name in MEP Engineering & Contracting, Dammam – KSA

Responsibilities: Secretarial and Office Administration pertaining the Chairman / MD’s Office covering all areas.

Reason for leaving: Though I was enjoying this job professionally & monetarily thus far, but the company got black-listed due to the Nataqat (Saudization Program – Red, Yellow & Green Categories) Policy of the Saudi Arabia government that resulted in unexpectedly cancellation of contracts; company closure … and I lost my job accordingly.

There is an intervening gap once again owing to some devastating problems engulfed my family… but, did utilize my available time by working with the reputable lawyers as their Stenographer on part-timer basis.

(4) A VVIP household in the Muscat Region – Sultanate of Oman.

From: 01-November-2010 to: 24.April.2011

Position: Being attached to work as Household Office Secretary & Administration Assistant.

Job profile, Nature of Job & Responsibilities: Complete execution of Secretarial / Administrative functions. Handling of other relevant household & Banking duties PLUS day-to-day cash expenses, salary distribution of 70+ employees, their Oman Residence Visa, Indian, Nepalese & Philippine Passports, Visas, etc.

Reason for leaving: No specific reason except as told by the house-hold that "owing the demand put forth by the Omani agitators for Omanization they're obliged to take such step and hire a local" resulting in termination of contract abruptly… and that left me being a job loser drastically.

(5) Personal Secretary - Reported directly to the Chief Signal & Telecommunication Engineer / ACD (Anti-Collusive Device) Projects

From: 04-February-2009 to 03-August-2009

Name of company: Konkan Railway Corporation Limited - a PSU’s Corporate Office CBD Belapur,

Responsibilities: Secretarial and Office Administration pertaining the CSTE / ACD-P)’s office.

Reason for leaving: I took this job, which was purely on six-months-contractual basis, since I was undergoing some difficult days of my personal as well as professional life.

(6) Legal Secretary - Reported directly to the Senior Vice Chairman

From: 20-January-2007 to 28-November-2007

Name of company: A Professional Association of reputed Lawyer’s Firm at JEDDAH - K S A

Responsibilities: Secretarial and Office Administration pertaining the Lawyer’s Team at HQ office.

Reason for leaving: Though I was enjoying this job professionally & monetarily, I had to take decision not to go back to my work place and to submit my resignation via e-mail informing them the sudden unfortunate demises of three of my beloved family members.

(7) Executive Secretary - Reported directly to the Dy. General Manager (Group Finance)

From: 07-July-2005 to 26-March-2006

Name of company: A reputable Perfume Manufacturing & Oudh Processing Industry DUBAI,

Responsibilities: Secretarial and Office Administration pertaining the Deputy G.M. / Finance.

Reason for leaving: I had to take decision of resignation due to non-understanding the manipulative politics of Deputy G.M. / Finance himself directly and indecisive attitude of the owners towards me, however I was enjoying this job professionally & monetarily.

(8) Executive Secretary - Reported directly to the Executive Director

Name of company: A reputable FMCG/Cold-storage Warehouses at JEDDAH - K S A

From: 01-October-2001 to 30-May-2004

Responsibilities: Secretarial and Office Administration pertaining the Branch Director’s office.

Reason for leaving: Though I was enjoying this job professionally & monetarily, I had to take decision of resignation due to some unprincipled senior colleagues; indecisive attitude of the decision making authority to support the straight person loyal to the company vs. the persons who indulged in dirty office politics.

(9) Executive Secretary - Reported directly to the Branch Director, JEDDAH - K S A

From: 03-May-1999 to 17-September-2001

Name of company: A reputable name in Advertising Companies at JEDDAH - K S A

Responsibilities: Secretarial and Administration pertaining the Branch Director’s office.

Reason for leaving: Although I was savoring this job professionally & monetarily, the internal fight between the partners lead to collapse of the business and consequently the company got bifurcated & business closed.

(10) Executive Secretary - Reported to the General Manager (M&E)

From: 18-January-1993 to 17-February-1999

Name of company: A reputable name in MEP Engineering & Contracting, JEDDAH - KSA

Responsibilities: Secretarial and Office Administration pertaining the G M’s office;

• Provided secretarial and administrative support to the Manager concerned;

• Received calls, guests / visitors with courtesy, answered questions and meeting requests;

• Managed & coordinated travel with appointed travel desk / agency;

• Scheduled meetings & prepared the agenda, draft - circulate minutes of the meeting/follow up thereafter;

• Coordinated with concerted efforts Manager concerned office management activities.

Reason for leaving: Though enjoying this job professionally, the stagnant salary even after putting six years of services; urged me resign this job and look for an alternative one.

(11) English Stenographer - Reported directly to the Executive Engineer - Bridges

From: 18-April-1989 to 10-January-1993

Name of employer: Metropolitan Transport Project (Railways) – Central Railways under Indian Railways, Ministry of Railways, Thane Creek Railway Bridge Site Office Mumbai.

Responsibilities: To work with Executive Engineer (Bridges) as his Stenographer / P. A.

Reason for leaving: FORCED TO RESIGN & LEAVE THIS JOB OWING THE FAMILY’S DETERIORATED FINANCIAL POSITION.

(12) Self Correspondent Stenographer –cum- Typist on PART TIMER BASIS…

From: 15-September-1983 to 15-April-1989

Name of employer: JALAMCHAND MANEKCHAND & CO. Cotton Merchants at Rajendra Gunj, & various Senior Advocates as well in Location: RAICHUR.

Responsibilities: To correspond with various clients / customers.

Reason for leaving: The stagnant salaries even after putting six years of services urged me resign this job and take up new venture.

EDUCATIONAL: (Academic & Professional)

F Tally ERP 9.0 – Release 6.0.1/3 TDLs Latest Version (RAC with cheque print – GST enabled) 2013 ~ 2017

F EDMS document control ACONEX.

F Microsoft Office Suite complete along with MS Visio & SmartDraw.

F B. A. (Bachelor Degree in Arts Stream by Correspondence & Continuing Education Method) (Chatrapati Shahuji Maharaj University, Kanpur-UP

F B.Com. – I HAD TO DISCONTINUE MY REGULAR EDUCATION WHEN I WAS PURSUING B. COM. DURING 1987-88 IN B.R.B. COLLEGE OF COMMERCE AT RAICHUR AFFILIATED TO THE GULBARGA UNIVERSITY IN THE MEANTIME I GOT SELECTED FOR INDIAN RAILWAYS SERVICES AS A ENGLISH STENOGRAPHER THROUGH RAILWAY RECRUITMENT BOARD, MUMBAI / CENTRAL RAILWAYS…

F P.U.C. II (ARTS) – Pre-University Board – Bengaluru 1984-1986.

F S.S.L.C. Senior Secondary Board Examination, Gov. of Karnataka – Bengaluru 1980.

F ENGLISH SHORTHAND (speed @ 100+ wpm 1981-1984)

F ENGLISH TYPING PROFICIENCY (speed @ 55+ wpm 1981-1984).

F ARABIC TYPEWRITING speed @ 30+ wpm (1993-94)

F Office Practice & Procedure / Self-Correspondence, Indian Merchants Chamber, Mumbai (1991)

Desired remuneration package… MY STAUNCH BELIEF IS THAT –

My potential employer - You the client; will be paying me for my expertise, accuracy, loyalty, honesty and integrity; and of course, my ability to handle your affairs with confidentiality and professionalism – I am contemplating to receive a reasonable remuneration package in return as Cost To Company on monthly / yearly basis.

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