Tommy Liu
***** Robson Drive, Coquitlam, B.C. Canada V3E 3Y9*
Email: ac4h5t@r.postjobfree.com
Guest Service Specialist, Front Office Development Consultant, Managerial Skills of Rooms Division
PROFESSIONAL STATEMENT
With over 18 years of experience managing sections of Rooms division, I am a driven professional with the psychology of communications and passion of resolving issues in my daily job. To use my possession of polished and fine tuned instruments in both written communications and interpersonal skills for sharing my experience with others.
While reflecting upon my experiences, I understand that there are two things of human nature are true; people and organization both have a message to be heard, and I enjoy to act as a medium facilitating this exchange of information while coaching them for a profitable return.
HOSPITALITY MANAGEMENT QUALIFICATIONS
● Rooms Division Development ● Motivational Management ● Departmental Training
● Strategic Organizational Management ● Design of Hotel Policies and Procedures
HOTEL AWARDS
Best Supporting Manager of the Year 1999 - MANDARIN ORIENTAL, HONG KONG
Magic Moment Service Award of Year 2000 - MANDARIN ORIENTAL, HONG KONG
PROFESSIONAL EXPERIENCE
Apr, 2014 – Oct, 2017
Motivaction Travel Company, MACAU
MANAGER - EVENT PLANNING & OPERATIONS
Work in a managerial role with the similarity of job demands from my previous Front Office Manager job roles.
Liaise & communicate effectively with responsible hotel sales and F&B department staff of client selected hotel site.
The process of planning and coordinating the event includes budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third party vendors, and emergency plans.
Plan and execute the event, taking responsibility for the creative, technical, and logistical elements. This includes overall event design, brand building, marketing and communication strategy, audio-visual production, script writing, logistics, budgeting, negotiation, and client service. Not responsible for operations at rented event or entertainment venues, but will monitor all aspects of the event on site. Some of the tasks listed in the introduction may pass to the venue, but usually at a cost.
Maintain smooth coordination with the client to ensure their satisfaction.
Make transportation arrangements and also select and hire caterers for the event.
Prepare a guest list on client request
Manage and supervise contractors, caterers and other staff, whenever deemed necessary
Ensure the event meets all health and safety standards and client satisfaction
PROFESSIONAL EXPERIENCE CONTINUED
May, 13, 2013 – March, 2014
Grandview Hotel, MACAU
FRONT OFFICE MANAGER
Liaise with all departments in Rooms Division of the hotel
Hold periodical Rooms Division meetings with Department Head or Manager to uphold hotel standards and enhance communications within departments
Design & implement Operations Policies & Procedures for Assistant Manager, Front Desk (Reception & Cashier), Reservation, Concierge, Telephone and chauffer sections.
Maintain periodical check on operations’ service standards through “Secret Guest” and guests’ comments via travel agent websites.
Modify the original Holiday Application Procedures on day off, annual leave & public holiday requests among Front Office team members.
Hold a Front Office 15 minutes Briefing session on daily basis
Implement Computerized AM Log for easy reference among departments on guest comments & complaints.
Enforce a written daily handover between shifts of Assistant Manager for efficient follow up and further discussions on all issues.
Re-organize Front Office structure to fit in Front Desk Multi-skilled project.
Supervise & organize rate structures for Reservation Section easy reference and rate quotations.
Dissect Reservation into “On-day” and “Future” sections to handle all booking requests professionally.
Construct rate chart for daily rate & average revenue forecasts based on historical data.
Systematize daily duties of Concierge section & arrange effective procedures on daily, weekly and overdue storage of guest luggage.
Provide Basic English Training course to frontline staff.
Standardize Telephone sections on greetings based on the time of the day.
Offer guest services to greet & bid farewell to VIP guests.
Meet up with potential Corporate Guests upon their check-in or departure to establish Hotel Corporate Accounts with the assistance of Sales Department
PROFESSIONAL EXPERIENCE CONTINUED
Maintain good communications with General Manager of Casino for effective room sales.
Submit monthly reports on total rooms taken by Casino, contracted agents and no shows of Corporate and Travel Agents.
Plan monthly rosters for efficient manpower distribution based on historical hotel occupancy levels.
Oct 05 - Apr 2013
Grand Lisboa (431 rooms) & Hotel Lisboa (926 rooms), MACAU
HOTEL ASSISTANT MANAGER
Report directly to General Manager
Handle guest complaints, hotel crisis, & rooms related issues
Record and follow up on guest comments on daily log
Responsible for Security & Audio & Video departments
Coordinate on purchase matters & source new products for San Diego Hotel, Regency Hotel, and Grand Lisboa Hotel
Implement Rooms Inspection procedures & format
Design & complete the Policies & Procedures and Job Descriptions/Specifications for all departments for both hotels
Implement Systematic Training Plans for Rooms Division
Handle all matters correlated on Hotel issues
Enforce hotel service standards in all departments
Supervise Hotel Security and TV & Sound departments
Act as Public Relations contact person for both hotels
Design & implement computerized Daily Assistant Manager Log
Responsible for the pre-opening of Grand Lisboa Hotel
Jun 2006 - Jan 2007
(Contracted Out on pre-opening for Hotel Lisboa/Florinda Group)
Regency Hotel, MACAU (326 rooms)
ASSISTANT HOTEL MANAGER
Report directly to General Manager
Conduct Daily Departmental Briefing with all department heads
Responsible for pre-opening of the hotel
Recruit hotel staff members from Hotel Lisboa to assist opening
Review & Interview recruitment candidates for hotel personnel
Handle all matters correlated on Hotel issues
Act as Public Relations key contact person for the Hotel
Setup security team for hotel operations
Coordinate with Finance on negotiation & renewal of hotel contracts
Design & implement “Internal Control Forms” between Rooms & Finance departments
Accountable for formats & design of Hotel external correspondence
Train concerned department heads on Crisis Management procedures
Provide support on fine-tune Property Management System
Set up all sections of Rooms Division
Establish and enforce Hotel training & service standards
Manage Front Office, Concierge, Reservations, Telephone Department, Business Center, Assistant Manager & Housekeeping
Devise policies & procedures for Rooms Division
Synchronize on internal & external correspondence for the hotel
Assist in guestroom renovation project
Work closely with Director of Sales on achieving budgeted daily & monthly room sales
Coordinate in bed conversions to meet higher room sales
Design & complete computerized Daily Assistant Manager Log report for Senior Management
Oct 2004 – Sept 2005
Best Western Hotel Sun Sun, MACAU (177 rooms)
FRONT OFFICE MANAGER
Report to Deputy General Manager
Responsible for Front Desk, Reservation, Business Centre, Airport, Concierge, Operator, Engineering and Security operations.
Maintain daily FIT and Agents rooms sold record up-to-date for Revenue Management
Plan for all departments bi-weekly manpower rosters
Design and execute Operations Manuals for all responsible departments
Implement Emergency Policy & Procedures
Record and submit monthly rates breakdown
Accountable for incoming and outgoing correspondence
Prepare Front Office Budget
Construct “Rate Forecast” strategy based on statistics
In charge of Internet agents, local agents and other daily reservations, allotments and rates implementation
Assist in “VingCard” system implementation and training
Design and execute VingCard operations
Train up Assistant Manager for Front Office operations
Conceive “Extended Stay Package” to increase rooms revenue
Re-model Hotel room categories for successful upselling
Organize Hotel room rates for FIT, Travel Agencies and Internet Agencies
Devise effective cost-saving plan for Engineering on Maintenance, Repairs and Buying routine tasks
Liaise with Group and Hotel properties on engineering department work tasks
Increased monthly Best Western Gold Crown Club International memberships by 14 - 24%
Implement & provide “Basic Security Safety” Training
Attend for Hotel Energy Saving Meeting
Nov 2001 - Sept 2004
Hotel Miramar, HONG KONG (492 rooms)
SENIOR ASSISTANT MANAGER
Report to Rooms Division Manager
Attend Daily Hotel Briefing
Supervise & Manage Assistant Manager Team
Greet daily VIP & Club Floor Guest arrivals
Manage Hotel Club Floor activities
Maintain hotel standards through inspections on VIP allocated rooms and ad hoc selected “ready to sell” rooms on daily basis
Act as Deputy Rooms Division Manager in the absence of Rooms Division Manager
Maintain the work harmony between Assistant Manager and other departments
Provide advanced training for all Assistant Manager members
Improve the techniques among Assistant Manager on handling guest comments
Make suggestions on the layout & presentation of Daily Assistant Manager Logbook
Prepare monthly Assistant Manager rosters
Motivate the team to exceed management expectations on “What Can Be Done” and “What Should Be Done”
Prepare Policies & Procedures for Assistant Manager Department
July 1997 – Oct 2001
Mandarin Oriental, HONG KONG (541 rooms)
ASSISTANT FRONT OFFICE MANAGER
Report to Rooms Division Manager
Acting Front Office Manager between July, 1999 – Jan, 2000
Responsible for daily Rooms operations
Implement Rooms and Front Office projects and assignments
Prepare annual Front Office Budget
Provide Fidelio training
Responsible for hotel group cross training and exposure
Train up Assistant Manager and Guest Relations Officers to perform Front Office duties
PROFESSIONAL EXPERIENCE CONTINUED
Implement staff career development plan
Responsible for all inter-departmental monthly training
Work closely with Sales and Housekeeping departments
Affirm the performance and standards on all Front Office staff
Update Front Office training materials and standards annually
Assist in yield management project application
Forecast on weekly manpower via arrivals and departures to maximise profit yield and a high grade of Equivalent Full Time Employee figure (EFTE)
Perform “Perfect Room” check for VIP guests
Standardise Assistant Manager daily duties
Oct 1996 - July 1997
Mandarin Oriental, HONG KONG (541 rooms)
FRONT OFFICE AND RESERVATION SUPERVISOR
Monitor hotel full house situations
Liaise with Reservation Manager on daily booking situations
Provide assistance & support in daily Front Office & Reservation operations
Responsible for all Front Office staff scheduling and annual leave
Conduct advanced training to newly promoted Front Office & Reservation Supervisors
Record & submit monthly upselling transactions for management approval of rooms upselling commission
Review and enhance policies and procedures for both reception, cashier, enquiry sections & Reservation office
Update departmental training materials and standards periodically
Uphold hotel standards on daily check in and check out
Jun 1995 - Oct 1996
Mandarin Oriental, HONG KONG (541 rooms)
ASSISTANT FRONT OFFICE SUPERVISOR
Report to Front Office & Reservation Supervisor
Assist in daily Front Office & basic reservation operations
Provide basic training to all Front Office staff
Monitor hotel full house situations
Update reception and enquiry training materials and standards periodically
Uphold hotel standards on daily check in and check out
Sept 1994 - Jun 1995
Mandarin Oriental, HONG KONG (541 rooms)
FRONT DESK AND RESERVATION OFFICER
Provide escorting all guests to their rooms
Comply with guests requests from points of rooms reservation to check in
Ensure performance is adhered to hotel standards and policies
Familiar with all daily tasks and duties at designated section
July - Sept 1993 & Feb - Apr 1994 (Red River Community College Internship)
Golden Oak Inn, CANADA (50 rooms)
ASSISTANT MANAGER, BARTENDER, FRONT OFFICE CLERK AND RESTAURANT CASHIER
Report to Hotel Manager and assist in daily hotel operations
Operate as bartender in hotel’s bar
Train new staff in both restaurant and bar
Responsible for maintaining stock level and weekly stock taking
Provide check in and check out service at front desk
EDUCATION:
Degree program in Hotel and Restaurant Management
RED RIVER COMMUNITY COLLEGE, MANITOBA OF CANADA (Sept 1993 - June 1994)
High School Diploma program
FORT RICHMOND COLLEGIATE, MANITOBA OF CANADA (Sept 1981 - June 1984)
HOTEL PROJECT ACCOMPLISHMENTS
Oct 2000 – Nov 2000
Mandarin Ananda, In The Himalayas, INDIA
ACTING FRONT OFFICE MANAGER
Introduce Mandarin Hotel Group Standards
Re-structured daily operations for Rooms Division
Implement Mandarin Hotel Group policies and procedures for Front Office, Reservations and Sales
Design types of rate code control system for Front Office, Reservations & Sales Department
Establish operation guidelines and checklists for Rooms Division
Provide training to Front Office, Concierge, Reservations and Sales
PROJECTS ACCOMPLISHED AT MANDARIN ORIENTAL, HONG KONG
SMS Hotel System Design and Implementation 2001
Assist in designing new hotel computer system for Rooms application
Attend senior trainer course on SMS system
Provide training to Front Office and Housekeeping sections
Implement new procedures and policies for daily operations
Establish new coding system for daily reports
Front Office OSAD plan
Implement one Rooms Division Supervisor a day instead of two Supervisors
Relocate Supervisory manpower for training, counseling, and guest relations
Business Plan for Front Office
Forecast a Business Plan 2000 for Front Office operations
Gather possible uprising business information from potential clients
PROFESSIONAL EXPERIENCE CONTINUED
Create new service standards to meet with new demands of year 2000
Compile a “Strengths, Weaknesses, Operations, Training” plan
Front Office Budget
Prepare and forecast the budget for 2000 and 2001
Compile necessary data for the forecast on revenue and expenses
Propose Front Office headcount
Complete “CAPEX” item requisitions for year 2000 and 2001
Contingency Plan
Prepare and complete Rooms Division contingency plan for Y2K
Implement Contingency Plan for Rooms Division in December, 1999
Responsible for all updates and training on crisis management in Rooms Division
Manage the crisis team of Front Office for Y2K in December, 1999
Front Office structure remodeling
Re-structure Front Office hierarchy
Minimise Supervisory staff turnover rate
Increase morality of Front Office team members
Eliminate unnecessary hierarchy between the levels of management and supervisory staff
Front Office training for Assistant Manager
Incorporate Assistant Manager to Front Office daily operations
Provide Front Office basic training to all Assistant Managers
Increase manpower assistance during high occupancy period
Enhance relationships between Assistant Manager & Front Office staff
Establish successful career path from Supervisor to Assistant Manager
Hotel Group Fidelio standardization project
Responsible for updating the Fidelio amenity, service, and feature codes
Complete Fidelio codes report for Mandarin Hotel Group
Provide description on each code of individual field
Standardise all codes within the Mandarin Hotel Group for simple reference
Set guidelines on new code implementation
Rooms Upsell Programme
Design room upsell programme on a commission basis
Implement Rooms Upsell Programme in year 1996
Train Rooms Division staff on effective rooms upselling
Complete monthly upselling report for Rooms Division
Increase rooms revenue by 17% between 1996 – 1998
More Preference Training
Establish definitions on significant guest preferences
Maximize guest satisfaction and recognition
Implement “More Preference” training to Front Office
Provide “More Preference” training for all staff in Rooms Division
Maintain weekly percentage of guest preferences obtained record
Increase guest preferences from 40% to 82% between 1996 – 1999
Design “Delight and Satisfying” guest slip for easy recording
Produce monthly results on successful guest preference results
Innovative Rooming Assignments
Design different levels in rooming skills
Provide a systematic rooming levels for trainees, Supervisors, and Managers
Conduct spot check rooming for all staff in Front Office
Maintain rooming records for future reviews and improvements
Uphold hotel standards on service provided through rooming
Maximise guest relations skills for all front line staff
Departure Experience Project
Establish the goals of “Perfect check in” and “Perfect check out”
Provide express check out while maintaining hotel service standards
Schedule Cross Exposure Training for Rooms Division staff
Obtain accurate expected departure time from hotel guests for rooms turnover efficiency
Cross Sell Incentive Programme
Assist in cross sell Food & Beverage outlets
Introduce Cross Selling scheme into Front Office with awards & prizes
Design Cross Selling chart to display daily results between individual staff
Increase Food & Beverage outlets revenue by 12% in 1999
Hotel full house monitoring skills
Design and implement “full house” monitoring skills for Supervisor
Maintain hotel 100% occupancy successfully without any walk out guests
Affirm on guest satisfaction at no walk out guest conditions
Liaise with Reservation Manager on daily basis to maintain the level of hotel overbooked situation & maximize rooms selling
Front Office multi-skilled programme
Ensure all Front Office staff to be trained as both receptionist and cashier
Expand the Front Office staff abilities
Increase the flexibility of manpower
One Chit System
Eliminate unnecessary paper work on F&B outlets’ chits (guest bills)
Establish system to collect only necessary chits on company’s requirement
Decrease manpower usage time on chits collection from 2 hours to 10 minutes
Front Office Training Manuals update
Responsible for updating Front Office training materials
Oversee on all training activities in Rooms Division