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Accounts Payable Administrative Assistant

Location:
Atlanta, Georgia, United States
Salary:
42500
Posted:
February 16, 2018

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Resume of: Toura Russell

SUMMARY OF QUALIFICATIONS

Excellent organizational skills. Microsoft Dynamics AX Accounting System and CaseTrase file system, Proven communications and interpersonal skills. A detail-oriented, flexible individual with the ability and desire to work in a fast paced environment. More than 12 years related experience in various software programs including: Windows 98, XP, Word, Excel, PowerPoint, Access, WordPerfect, Lotus, Org Plus, Internet Explorer, and various Accounting software such as Peachtree software, QuickBooks and Quicken, Collections, 10 Key by touch, Case Aware system, Payroll

PROFESSIONAL EXPERIENCE

Masterack July 2017-present

Accounts Payable Specialist

Full-cycle accounts payable function of 400-500 weekly invoices within L Picks

Reviewed all A/P paperwork regularly to identify potential problem accounts

Reconciled statements received from vendors against company records and ensured that all vendors were paid on timely basis

UPS October 2015 – Dec 2017

Administrative Assistant III

Responsible for preparing driver time cards and the clerk time for payroll

Handles customer service functions at customer center

Coordinates dissemination of safety tips for drivers

McCalla Raymer LLC / Prommis Solutions (FKA Morris, Schneider & Prior) April 2003 - September 2015

Accounts Payable Specialist II

Full-cycle accounts payable function of 400-500 weekly invoices within Microsoft Dynamics AX

Reviewed all A/P paperwork regularly to identify potential problem accounts

Reconciled statements received from vendors against company records and ensured that all vendors were paid on timely basis

Obtained W-9s for new vendors as well as completed journal entries

Entered and pulled all POs from invoicing system

Verifying PO’s for accuracy

Reconciled commercial advertising log to ensure proper billing to clients

Printed daily billing total reports post logs which were entered as journal entries

Responsible for A/R collection follow-up on delinquent accounts

Maintained firm escrow accounts, paying 3rd parties and vendors

WUPA TV / UPN December 2001 - March2003

Accounts Payable Specialist / Administrative Assistant

Full-cycle accounts payable function of 300-500 weekly invoices within Oracle

Reviewed all A/P paperwork regularly to identify potential problem accounts

Reconciled statements received from vendors against company records and ensured that all vendors were paid on timely basis

Obtained W-9s for new vendors as well as completed journal entry

Entered and pulled all POs from the invoicing system

Matched PO’s for payments and coding

Processed non purchase order invoices

Reconciled commercial advertising log to ensure proper billing to the clients

Printed daily billing total reports post logs which were then entered as journal entries

Responsible for A/R collection follow-up on delinquent accounts

Industrial Logic Corporation December 1999 - September 2001

Accounting and Human Resources Coordinator

Responsible for processing incoming and outgoing purchase orders

Utilized Peachtree Accounting software to maintain Accounts Payable and Receivable, cash cost and handle collections

Prepared financial statements and Balance sheets for month end processing as well as completed journal entries

Maintained employee time for payroll and coordinated with Express Pay to ensure payroll processing

Processed employee expense reports including reconciliation and cutting of expense checks

Secondary responsibilities were HR related: processed new hire and exit paperwork, processed health benefits, and maintained all vacation, sick and personal time

GE Capital March 1997 - December 1999

Lead Administrator

Prepared and published weekly reports and graphs tracking and identifying productivity trends using Excel spreadsheets

Assisted in the development of customer training materials and training sessions

Trained Representatives on various software packages and reporting procedures

Processed Detailed Expense Transaction Reports including request for charge backs / reclassification for budgeting purposes

Prepared, maintained and logged monthly departmental expenses

Developed on-line forms for purchasing needs by department

Account Lead Specialist

Provided second level escalation client support on Peachtree Accounting software package

Led team of 20+ direct reports achieving superior quality and call-handling standards

Provided troubleshooting for various technical applications as well as Windows Operating System

Created training programs and conducted one-on-one training for help desk analyst

Prepared and published weekly and monthly project reports using Word and Excel spreadsheets

Updated and analyzed schedules from reporting systems

Assisted in schedule control and information compiling

Communicated with the field on account updates and reminders of expected account responsibilities

Home Depot April 1993 -January 1997

Accounts Analyst

Created a database system to track vendors and payments due information

Processed accounts receivable, accounts payable, journal and general ledger entries

Assisted with accounts receivable collection and account reviews

Issued payments to vendors and completed journal entries

Entered and pulled all POs from the invoicing system

Matched PO’s for payments and coding

Processed non purchase order invoices

Responsible for reviewing, and adjusting invoices to ensure proper payment for multiple vendors

Maintained and updated client records and monthly reports

EUCATION

DeKalb College,

Associates Degree, Accounting Major



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