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Administrative Assistant Office

Location:
Washington, District of Columbia, United States
Salary:
69,000
Posted:
February 13, 2018

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JOY N. WILSON

STINSON LEONARD STREET Washington, D.C. Sept. 2017-Present

Legal Administrative Assistant

Responsible for typing and modifying legal documents accurately and within requested time frames for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects. Coordinates lengthy and complex document preparation with Work Product Support Services as needed. Prepares documents for e-filing as required.

Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.

Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents as needed with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.

Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements. Coordinates specific client dates with the Calendar/Docket Department as needed.

Prepares and processes new matter forms. Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Maintains and updates contact names and addresses in the contact database. Communicates effectively with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.

Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting. Prepares expense reimbursement/disbursement requests. Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.

Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits. Serves as a backup LAA to assigned timekeepers. Works cooperatively with other departments and individuals in the Firm.

Performs other duties as assigned by core practice group.

ADAMS & MARTIN GROUP – Offit Kurman Tysons Corner, VA June 2017- July 2017

Legal Administrative Assistant/Receptionist Temp

Front desk coverage, answering phone, greeting clients, retrieve packages from UPS, FEDEX, and USPS, making sure that packages are signed in and picked up by LAA for attorney; Courier log for packages going to client or courts; drop off, pickup and distribute mail to LAA;

Scheduling meetings; maintains calendars; prepare time entries for various attorneys; ensure phone coverage for office; screen visitors and calls; making sure that visiting offices are stock with needed supplies; prepare time and attendance;

Ordering supplies for office and kitchen monthly; daily restocking conference room for next day; shutting down office at the end of the day; restocking refrigerator with drinks;

Check Faxes via Mailbox throughout the day and forward to appropriate Attorney and LAA; Prepare mail for Pony Express which pickups and delivers to our other offices; Assist LAA with a variety of legal documents; as well as assisting new employees training and accumulated with company policies and procedures; work closely and assist when necessary.

SPECIAL COUNSEL – Dinsmore & Shohl, LLP Washington, DC March 2017- April 2017

IP Legal Secretary Temp – Intellectual Property Group

Assist Partners and Paralegal with variety of secretarial duties such as preparing amendments and responses, divisional, continuations, new applications, assignments, CIP, and Issue Fees, as well as clearing daily docket; e-filing; retrieve information from PAIR;

Report Office Actions received from the USPTO; pull files for IP Group;

Prepare client briefs, pleadings and other legal documents; keeping track of attorney time records and billing; filing court documents (e-filings); maintaining calendars; making travel arrangements and processing expenses;

Assist attorneys with opening client matters; and a variety of legal documents; as well as assisting new employees training and accumulated with company policies and procedures; work closely and assist when necessary.

SPECIAL COUNSEL – Marriott International Bethesda, MD December 2016-January 2017

Senior Legal Secretary Temp – Labor, Employment & Benefits

Report to VP & Assistant General Counsel, Employee Benefits Group, part of Labor, Employment & Benefits Section;

Supported other attorneys in the group; act as liaison between the attorneys and other staff, corporate and regional personnel, and outside counsel; Prepare and process travel orders, vouchers and make travel reservations;

Type/merge, red-line, and transmit agreements, type and proofread memoranda, correspondence, reports contracts, and administrative legal documents; screen telephone calls; handle matter not requiring the recipient’s attention; ensure phone coverage for office and refer calls to appropriate parties for handling; organize meetings and conference calls;

Created and maintained desk files and permanent files, including up-to-date filing, entries in RIMS, and transmittals to Records Management Section; handled all travel arrangements, prepared expense reports and processed check request.

PALMER LEGAL STAFFING – Plave Koch PLC Reston, VA February 2017- March 2017

Legal Secretary Temp – Franchise, Litigation, trademark

Reported to Office Administrator and other attorneys within the firm; front desk coverage; sign for packages and distribute mail;

Type/merge, red-line, and transmit agreements, contracts, and other legal documents; screen telephone calls; handle matter not requiring the recipient’s attention; referred calls to appropriate parties for handling; organized meetings and conference calls;

Created and maintained desk files and permanent files, including up-to-date filing.

KRATZ, QUINTOS & HANSON LLP Washington, D.C. Sept. 2016-Nov. 2016

Patent Specialist

Prepared prosecution documents and reported correspondence from PTO to clients as well as EFS filing;

Input attorney time for client billing; cleared daily docket for attorney;

Assisted with client billing.

Prepared prosecution in electrical, chemical and mechanical with amendments and responses and Issue Fees.

BARNES & THORNBURG LLP Washington, D.C. Dec. 2012-Sept. 2016

Legal Administrative Assistant (Patent/Litigation)

Assisted Patent and Litigation Partners with variety of secretarial duties such as preparing amendments and responses, divisional, continuations, new applications, assignments, CIP, and Issue Fees, as well as cleared daily docket; e-filing; retrieved information from PAIR and TSDR; Prepared amendments and responses, continuations, assignments, CIP, and Issue Fees; Reported Notice of Publications, Notice of Allowance, Advisory Actions, and Restriction Requirements;

Reported Office Actions received from the USPTO; client correspondence for Trademark department; pulled files for IP Group; compiled documents for client transfers; prepared new folders for File Surf, including barcodes; worked with vendors and firm on transferring files to and from location, compose non-technical routine correspondence, etc.;

Prepared client briefs, pleadings, type, proofread memoranda, correspondence, reports and administrative documents; prepare time and attendance records of attorney and billing; filing court documents (e-filings); Scheduling meetings and maintain calendars, prepare and process travel orders and vouchers and making travel arrangements and processing expenses; reviewing billing for finality to client;

Assisted new attorneys with opening client matters; and a variety of legal documents; as well as assisting new employees training and accumulated with company policies and procedures; develop and maintain correspondence control system, work closely and assist when necessary;

Assisted with purchase of business cards, name plates; ensured common areas in office were equipped with required office supplies; supported planning and execution of office moral events; made request for facility repairs through Tenant Building Portal;

Assisted with daily bank deposits; handle petty cash vouchers; receiving and forwarding check request and obtaining appropriate signature and routing accordingly; scheduled training for new staff and employees as well as front desk reception and interim coverage for legal secretaries;.

Orient new secretaries to firm’s corporate culture as well as policies and procedures, answer questions and provide accurate information;

Independently apply policies, procedures, and legal requirements to areas of assignment, detailed.

NRI STAFFING RESOURCES: NAVY MUTUAL AID ASSOCIATION Annandale, VA Feb. 2012-Dec. 2012

Administrative Assistant and Accounting Technician

NRI STAFFING RESOURCES: McGuire Woods Tyson Corner, VA June 2010-Aug. 2010

Patent Specialist

SPARKS STAFFING McLean, VA Oct. 2010-Feb. 2012

Business Development Specialist

BROWDY & NEIMARK, PLLC Washington, D.C. June 2008-Aug. 2009

Patent Secretary

SUGHRUE MION, PLLC Washington, DC Feb. 2006-Feb. 2008

Patent Secretary

Technology Proficiencies

MS Office

PC Docs

WordPerfect Corel 9

Soft Solutions

CarpeDiem

Group Wise

CD Entry

Kara System

I-Manage

CPI Management

IPDAS

PerfectLaw

Patricia

Able2extract

Omni

SharePoint

Extensity

Lawtrac

FileSurf

Ceridian

USPTO

TDAR

PAIR

RIMS

LAWMANAGER

CMS

DayForce

Timeslips

3E

FileSite

Certification

Basic Patent Support Certificate of Completion

IP CENTRAL LLC September 2000



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