Executive Assistant Sales

Lynell M. Wellington

Frederick, MD ***** 301-***-**** ac4g22@r.postjobfree.com

EXECUTIVE ASSISTANT /PROJECT COORDINATOR

Detail-oriented professional with a background in successfully handling complex projects and financial analysis, as well as superior problem solving and organizational ability. Highly skilled in collaborating and effectively communicating with all members of the organizations while providing executive-level support to senior management.

AREAS OF EXPERTISE

SharePoint and Desktop Publishing

File/Inventory System Development/Management

Office Management and Administrative Support

Database Management and Archiving

Development and Implementation of Policies

Contractor Jurisdictional Professional Licensing

Creation of Policy and Procedure Manuals

Personnel Training

Project Management/ Systems Implementation

Office Moves/Relocations

Budget Development and Management

Event and Travel (Domestic & Int’l) Planning

Vendor Establishment and Management

Notary Public – Maryland

PROFESSIONAL EXPERIENCE

2017 – 2018 Collabera Corporate Staffing

Executive Assistant, Transportation (temporary) – Conduent, Germantown, MD

Supported a C-suite executive, with global responsibilities, and a Managing Director by providing a wide variety of administrative and staff support services. Position requires heavy calendaring, conference call and WebEx set up, coordinating with other EAs to schedule meetings, and scheduling extensive weekly travel.

Managed executives’ scheduling of appointments and meetings based on business priorities.

Confirmed attendees and managed the agenda/logistics of meetings related to the Transportation team including setting up conference calls, web presentations and quarterly leadership meetings.

Researched and reserved domestic and international travel for executives for air and rail travel, hotel accommodations, ground transportation, VISA applications, and other related services.

Processed business unit travel authorizations.

Processed expenses and invoices for executives using Concur and approved the expenses of their direct reports and direct report downlines.

Employed Salesforce to confirm executive’s sales pipeline forecast commitment and run dashboard reports. Direct executive support in the production of highly confidential information; spreadsheets, reports and presentations for use in internal and external executive meetings. Proofed PowerPoint presentations for deal reviews. Assisted VP of Sales in spread sheet creation.

Provided historical reference by developing and utilizing filing and retrieval systems.

Administered programs, projects, and processes specific to Transportation Team.

Served as administrative liaison to others within and outside of the company regarding administrative issues related to purchasing, personnel, and operations.

Monitored internal processes and implementation of procedural and policy changes to improve operational efficiency.

2008 - 2017 CoreLogic, Rockville, MD Senior Associate / Project Coordinator, 2013 to 2017

Managed the daily operations including initiating, planning, and completing multiple projects for the Sales Operations business units which provide support a large remote sales force. Handled human resource functions including onboarding, assigning equipment, and termination. Oversaw the distribution and collection of communication related to specific projects and requests. Served as the facilitator between operation team members and senior leadership.

Collected data and presented over 45 performance reports specific to financial pipelines and client usage. These included forecast projections, declining revenue areas, personal sales production and rankings, new business, client retention and up/cross-sell opportunities. Produced 170 reports a month in addition to other duties

Streamlined the report request process by implementing a SharePoint-based report catalog and request form. Developed templates to assist with report requests and worked with senior engineers to automate specific areas of the report process to reduce time and redundancy. Trained team members on the new system and how to administer reports individually as needed.

Served as the onsite Subject Matter Expert for SharePoint, Microsoft CRM and Oracle Financial Application and trained on each application.

Executive Assistant to the CFO and Executive Vice President of Sales, 2008-2013

Provided executive-level support which included a team of 70 sales staff members, 8 senior-staff leaders, and one outside counsel located throughout the country. Created and maintained database information, conducted new employee on-boarding, oversaw event and meeting planning, took the minutes and handled expense reports and purchase orders. Researched information and developed PowerPoint presentations for nationally presented webinars, speaking engagements and meetings.

2005- 2008 Capstone Strategic, Inc., McLean, VA

Executive Assistant to the President and Chairman of the Board

Directed all administrative and office management duties for a high-profile merger, acquisition, and divestiture company. Provided staff support and supervision, utilized ACT! Database administrator, and prepared client research and presentation material for speaking engagements. Planned meetings and entertainment for out-of-town clients, prospects and Board members. Attended Board meeting s and took the minutes. Proactively maintained schedules, calendars, and handled travel arrangements both domestically and internationally. Analyzed and prepared financial reports upon request.

1999 – 2005 Combustioneer Corporation, Lanham, MD

Administrative Services Manager

While located in Rockville, MD, Combustioneer employed 270 employees in three locations and had a fleet of 150 vehicles.

I hired and supervised all office support, served as communications equipment liaison and obtained and maintained all contractor licenses for the DC metro area and counties in Maryland and Virginia for the electrical, plumbing, construction and service divisions. As well as Executive Assistant to the President. Other areas included HR functions, background checks, office equipment selection and contract negotiation.

I also served as Fleet Administrator which included, the purchasing, selling, leasing and outfitting of service vehicles for HVAC and electrical use.

1999 – 2000 Kirlin Enterprises Inc. /Combustioneer Corporation

Executive Assistant

Employed as Executive and Personal Assistant to the Founder and Vice Chairman of Kirlin Enterprises and Executive Assistant to the CEO and CFO of Combustioneer Corporation.

1998-1999 The Building Inspector of America, Germantown, MD Sr. Associate, Marketing/IT

Provided administrative support to the CEO/Owner of the company and assisted in marketing. I also set up accounting files using QuickBooks Pro enabling the owner to move to electronic accounting.

EDUCATION & TECHNICAL PROFICIENCY

Bachelor of Arts in Political Science Towson University, Towson, Maryland

Technical Background:

SharePoint Site Collection Owner, Microsoft Office Suite, Microsoft CRM, Salesforce,

ACT, Adobe Acrobat, Microsoft Publisher, Desktop Publishing, Purchasing Cards,

Telephone Systems (Toshiba, Cisco, Inter-Tel), Video Conferencing Systems, AV Equipment

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