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Administrative Assistant Office

Trenton, New Jersey, 08638, United States
February 10, 2018

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Cellular +1-609-***-**** ***, Southard Street

Trenton, NJ 08638

Executive Profile

Ability to work on any database system. Ability to work under pressure. Ability to develop team members with a proven ability to transfer knowledge and skills to all levels. Team working and interpersonal skills and the ability to deal pleasantly and confidently with people of ages and backgrounds. Initiator in taking responsibilities and skills in setting priority and managing work pressures. Attention to detail and record keeping.

International Experience

•Administration Assistant – HR Dept. Trenton - NJ

• Administration Supervisor –HR Dept. U.A.E

• Administrative Assistant–HR Dept. U.A.E

• Admin Officer – HR Dept. U.A.E

• Computer Operator - HR Dept.U.A.E

Qualification Highlights

• High School in Computer Science

• Diploma in Information Technology

Professional Background

Administration Assistant 2017 - 2018

Superior ImportersTrenton - NJ

• Cooperate with administrative staff by providing information, educational opportunities and experiential growth opportunities

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

• Contribute to team effort by accomplishing related results as needed

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly

• Assist in training staff members and new hires

• Implement and monitor programs as directed by management, and see the programs through to completion

• Generate memos, emails and reports when appropriate

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

• Maintain office supplies by checking inventory and order item

Administration Supervisor 2014 to 2016

D.B.A & Sons Dubai - U.A.E

Assigns work, provides direction to clerical staff and ensures that assignedtasks are completed. Ensures effective and appropriate clerical staff coverage.

Orients and trains clerical staff.

Monitors the performance of staff. Provides feedback on their performanceand conducts performance evaluation.

Participates in the recruitment and selection of clerical staff by performingduties such as advertising vacancies, screening resumes, interviewingapplicants and providing input on selection.

Evaluates, develops and recommends office procedures and practices tosenior management. Ensures that approved office policies, practices and procedures are understood and followed.

Responds to outside inquiries about services offered by the organization.

Communicates with other community service agencies and/or ministriesregarding client enrolment in and attendance at programs.

Performs a variety of secretarial duties such as drafting and typing routinecorrespondence, arranging meetings and taking minutes.

Tracks office or program expenditures by recording expenses, alerting thesupervisor to budget overruns and unusual expenses and authorizingpurchases.

Maintains a variety of financial records such as petty cash fund,purchase orders and cheque requisitions.

Provides input into budgetformulation.

Collects, researches, organizes and summarizes data from a variety ofsources and produces reports such as program status and board reports.

Maintains client and program information using spreadsheet and/or database software.

Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designingformat, and printing reports.

Performs other related duties as required.

Administrative Assistant 2011 to 2014

D.B.A & Sons Dubai - U.A.E

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Admin Officer 2009 to 2010

S.A.B General Transport & Contracting MadinatZayed. U.A.E

Contacting the Main Contractor for the Projects.

Meeting with Project Manager for the Projects & Discuss Various Issues for Projects.

Interact with consultant for the inspection of the Project Site.

Manage and order supplies according to budget and the upkeep of the office.

Electronic and Manual Control of all documentation, including its registering, numbering, filing and distribution, utilizing in-house Document Management Systems, to allow rapid and efficient retrieval of documentation. Maintains original, electronic documents,

Reports test results and ensure that all test reports include all information requested by the client, required by the method and necessary for the interpretation of test results.

Controls documents as specified in quality systems procedures, contract documentation, and project quality plan and project standards.

Provide administrative support to the management.

Generating and presenting reports to senior management.

Computer Operator 2009 to 2009

F & A.R Buses Rental Company Dubai - U.A.E

Make and record appointments.

File correspondence and other records.

Prepare various formats & reports for different requirements.

Maintain record of existing & new customers for follow up and business promotions.

Handle client's queries & redress their grievances.

Performs administrative and secretarial jobs and responsibilities for the Senior Management

Executives of the Main Contractor, Consultants and Client Representatives

Preparation of daily site activities, weekly and monthly reports.

Setup and coordinate meetings and conferences.

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