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Administrative Assistant Project

Location:
Houston, Texas, United States
Posted:
February 09, 2018

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Janis L. Knox

Objective

Looking for a position where I can use my skills and knowledge to grow with a company.

Work History

**/**/**** - ******* ************** Company Houston, TX

Administrative Assistant

Supporting correct timesheet entries in SAP, prepare individual expense reports organize and prepare conference room and documents for meetings, create and update any documents, check the accuracy of some documents, prepare and/or help create spreadsheets, tables and other administrative and clerical duties, organize, track and file e-mails, correspond and document in DRM System, expedite monthly financial reports, create electronic files and documents, help with project procedures, and all other administrative/clerical duties. Serve as alternate building captain in the Emergency Disaster Organization.

07/2006 - 11/03/2008 Saipem America Inc. Houston, TX

Project Secretary

Create Purchase Orders/RDA for the Project, E-time timesheets, supporting documentation for timesheets (time off requests for supporting team), prepare expense reports, organize and prepare conference room and documents for meetings, take, write and distribute minutes of meetings, create and update any documents related to the Project, check the accuracy of some documents, prepare and/or help client’s representation team with creating spreadsheets, tables and other administrative and clerical duties, organize, track and file e-mails, correspondences and documents (Document Control), expedite Project monthly progress report, create electronic files and documents related to the Project, help with the Project Procedures, and all other administrative/Clerical duties.

04/2006 - 06/2006 Technip USA (contract) Houston, TX

Project Secretary

Administrative support for Technip USA and BP management personnel, schedule appointments, coordinate presentations and meetings, give information to callers, make travel arrangements.

1997 - 2006 Oceaneering International, Inc. Houston, TX

Sales Secretary

Schedule appointments, coordinate presentations and meetings. Assist multiple sales managers in the course of day-to-day business activities. Interfaced with other departments while compiling business development and related literature. Conduct research associated with department projects. Compile reports for submission to management. Assist with PowerPoint presentation preparations. Read and route incoming mail. Locate and attaches appropriate file to correspondence to be answered by employer. Compose and type routine correspondence. Check and route department expense reports. Organize and maintain file system, and file correspondence and other records. Answer and screens manager's telephone calls. Coordinate manager's schedule and make appointments. Greets scheduled visitors and conducts to appropriate area or person. Arrange and coordinates travel schedules and reservations.

Administrative Assistant I/II

Schedule appointments, coordinate presentations and meetings, track project and job costs, give information to callers, coordinate project personnel, make travel arrangements, review and edit financial spreadsheets for OIE accounting, proof invoices with sales orders, expedite to OIE accounting group for JDE entry and mail to customers, calculate commissions to outside agents and expedite to accounting for payment, mail any checks to the company lockbox that are forwarded to Oceaneering Reflange, keeps track of overhead costs to reduce any excess costs.

Senior Secretary II

Schedules appointments, coordinates presentations and meetings, tracks project and job costs, gives information to callers, coordinates project personnel, makes travel arrangements, reviews and edits financial spreadsheets for Adtech. Prepares monthly reports that are required for Maryland office and Corporate. Keep track of overhead costs and other financials.

1995 - 1997 Det Norske Veritas Houston, TX

Secretary (certification)

Processed certification reports in MS Word

Education

Brazosport High school

Skills

Proficient in Microsoft word, Excel, PowerPoint and Adobe Acrobat.

Proficient in JD Edwards, Groupwise and Microsoft Outlook. Knowledgeable in Microsoft Project, PeopleSoft, SAP, Visio, and Agile.



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