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Document Control-Administrative-Procurement

Mundare, Alberta, T0B 3H0, Canada
February 08, 2018

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P.O. Box ***

Mundare, AB

T*B *H*

Phone: 780-***-****


Trudy Giegold


Thirty years experience working in the Administrative, Shipbuilding, Offshore Oil Industry, Oil Patch and Hydro Electric projects during the fabrication, commissioning and hook-up phases.

Proficient with all Microsoft Office Software including Outlook, Word, Excel, Adobe Acrobat, Outlook, etc.

Working knowledge of Centric, Share Point a Document Management System Database

Ability to work effectively under pressure in an environment that demands the highest level of customer service, to manage multiple tasks and easily adjust priorities.

Always eager to learn new duties that help maintain the controlled flow of project documentation.

Ability to work effectively as part of a team and independently.

Ability to prioritize tasks and manage a full support team.

Ability to perform consistently under pressure and in a varied environment.

Ability to adapt quickly to ideas, methods and environments

Working experience with performing duties of a travel coordinator helping with booking travel/flights, booking room reservations and looking over schedules to confirm adequate coverage at all times

Working experience with procurement, shipping, receiving.

Customer Service experience working at a bank, grocery store and bar.

Excellent interpersonal and communication skills. EXPERIENCE

Document Control Manager, April 2013 to September 2016 Jacobs Canada, Edmonton Downtown Office, AB


Performs the role of Document Control Manager overseeing a variety of projects for Shell, Shell Scotford, Albian Sands, Suncor, Syncrude, Pembina and Enbridge.

Responsible for hiring all Document Control departments’ staff and contractors.

Setting up training for new staff, daily coaching, mentoring, recognition and encouraging career development where appropriate.

Interface with Engineering, Procurement, IT, JPI Administration, Project Leads, Project Managers, Manager of Projects, Department Managers, Vendors and Clients staff.

Forecasting and scheduling of manpower for projects.

Performance and salary reviews.

Working with the department leads to review distributing work tasks and functions through the ongoing projects.

Write and upkeep all work instructions.

Cross trained all staff in the department, so they can all work on everyday tasks, this helps when a large priority comes in to issue to the client we can have more than one person working on it to help meet deliverable deadlines.

Streamlined processes to reduce manual work where technology can do some steps.

Worked on project close-out, final turnover and reconciliation of systems, also archiving data and data bases at the end of projects.

Worked onsite for a Client project as the main Document Controller for a shut down.

Managed +20 document controllers.

Document Control Site Project Lead, September 2011 to March 2013 Fluor Canada, Syncrude Mildred Lake Mine Replacement Project, Ft. McMurray, AB Duties:

Performs the role of onsite Project Document & Data Management Lead

Produce a Site Job Book for the department and upkeep it with changes throughout the project

Maintaining the site master library with auditing it for completeness

Onboard, supervise and train all new staff for the department

Train all site employees in learning the Document Data Management System (POL)

Coordinate and write procedures, work instructions, Job Bulletins, Project Online Presentations and processes for site

Audit Checks on Site PDDM personnel

Assist Engineering Manager with PDDM budget and staffing requirements for site

Participates in alignment meetings with home office, subcontractors and client

Produce daily and weekly reports for all Engineering/Supplier/Vendor documents received

Managing the local document control mail box with all incoming requests, documentation for squad checks and subcontractor’s enquiries.

Supporting all the construction team internally and our subcontractors Scaffolding/Office Administrative May 3, 2011 to September 2011 Aluma Systems, Scaffolding Division, NBEC – North Battleford Energy Centre, North Battleford, SK Duties:

Performs 1st year scaffolding duties in the field

Performs administrative office duties that include payroll, time cards, inventory tracking, scaffolding tracking, incident reporting.

Document Control, Administrator, Procurement, Shipping & Receiving and Travel Coordinator Kiewit Energy, Offshore Services, Eastern and Western Divisions June 1988 to October 1999 and May 2003 to April 2011 Document Control Lead – 2009 to 2011

Kiewit Infrastructure, Western Division

RWI – River Water Intake Project, Ft McMurray AB

East Toba/Montrose Hydro Electric Plutonic Project, BC Document Control Manager, 2005 to 2009

Kiewit Energy, MEG Energy Project, Christina Lake, AB Document Control Clerk, 2003 –2005

Kiewit Offshore Services (White Rose Offshore Oil Project), Marystown, NL Secretary-Document Control-Purchasing-Shipping & Receiving, 1988 to 1999 Kiewit Offshore Services/Friede Goldman NFLD/Marystown Shipyard Limited, Marystown, NL Duties performed while working 20 years with Kiewit;

Perform the role of Lead-Manager for the Department, developed and implemented departmental systems to ensure all documents are registered for the project.

Typed and prepared proposal documentation for bids.

Copied, scanned, quality checked, uploaded to variety of sites and issued documentation to project team/vendors/clients/subcontractors.

Switchboard Operator (10 incoming lines and 100+ inter-office lines) and greeted incoming clients in person.

Prepared Spreadsheets for Planning Department through a Dbase program.

Performs the role of Purchaser on a fill in basis during turnarounds.

Performs duties of travel coordinator with booking travel/flights, booking room reservations and looking over schedules to confirm adequate coverage at all times.

Ensure corporate and customer processes, procedures and standards are adhered to.

Ensure the establishment, maintenance and usage of Document Management processes, systems, procedures and tools.

Set the satisfaction criteria for process and the standards for the team.

Provide mentoring, training and complete cross checking for other members of the Document Control team.

Contribute to team meetings, discussions, and assist in the evolution and continuous improvement of the Document Control team.

Communicate with Project Management and Team, Subcontractors, Clients and Construction teams to resolve problems and issues relating to documentation.

Provides feedback to supervisor on best practices and lessons learned.

Prepares reports as required.

Ensure regular audits are done and all correspondence is being correctly done by procedures.

Registered, copied, scanned, renamed, quality checked and issued work packs and change control documentation associated with work packs which are approved for construction (both hard copy and electronic) via transmittal and workflow.

Quality checked audits done regularly.

Helped in the completion of the final hand over documentation such as Structural, Piping, Electrical, Mechanical, MTR’s, etc

Worked with Quality department regarding Isometrics, pipe supports and weld logs to ensure accurate and with the latest revisions.

Worked both in the home office and on-site as a Document Controller Bartender December 2000 to July 2003

Chalky’s Billiards

Marystown, NL


Open and Closed bar alone

Dealt with customers, variety of issues

Cleaned and balanced the bar at end of shift

Operated the functions of the VLT machines, players and exchange of money/winnings

Organized billiard tournaments

Customer Service Representative January 2001 to July 2003 TD Canada Trust Bank

Marystown, NL


Greeting All incoming customers

Answered phones, sent faxes

Served all Banking customers for their daily transactions

Met and exceeded monthly goals set out by the manager/corporate office

Maintained confidential information of all customers Cashier/Shelf Stocker November 2000 to July 2003

Dominion Grocery Store

Marystown, NL


Served Customers

Stalked shelves


Computer Specialist, 1997


Stenography, 1988


Graduated Grade 12, 1987



Diane Molloy Jim Hamilton Jim Curtis

Document Control Manager Engineering Manager Engineering Manager Eastern Kiewit Division Jacobs Canada Fluor Canada Marystown, NL Edmonton, AB Ft. McMurray, AB

709-***-**** 780-***-**** 509-***-****

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