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Project Assistant

Location:
Salary:
$57,000
Posted:
February 08, 2018

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Resume:

M I C H E L L E M C I S A A C

Edmonton, AB ac4ecn@r.postjobfree.com 780-***-****

E M P L O Y M E N T H I S T O R Y

Assistant Workforce Project Coordinator

**** - *******

Horizon North - Camps and Catering Facility Management Division

• Responsible for the planning, assigning, scheduling and monitoring of 50+ trades people located across Canada and filling project staffing needs for short-term, long-term and emergency projects

• Creation and arrangement of project travel schedules for crews and their cross shifts to ensure departure and arrival times coordinate correctly for those travelling over more than one time-zone and to ensure seamless cross shifts.

• First point of contact for receiving electronic records of staff trade tickets and safety certificates and t he liaison between staff and internal departments when submitting employee expenses, health and wellness submissions, medical and security clearances, vacations requests etc.

• Ensuring site specific requirements are met when staff are picked and deployed and tracking of all course re-certifications are kept up to date.

• Frequent maintenance of manpower scheduling spreadsheet and forecasting of future projects and the potential manpower demand.

• Occasionally requested to attend meetings and take meeting minutes/notes

Document Controller/Workflows & Procedures Coordinator 2014 - 2016

Horizon North - Power Systems Division

• Structured, created and implemented office workflows and procedures along with a file naming system for all electronic documents

• Established a successful record keeping system of all incoming and outgoing documentation for the shipping and receiving, accounts payable and accounts receivable department s.

• Forms/Checklist/Spreadsheet curating with word/excel/PDF

• Cloud and Drive based storage keeping system

• Strong organizational, planning and strategy skills Project Assistant/Administration

2011 - 2014

Michels Canada Co. – Tunneling Department

• First point of contact for the Tunneling department for all staff, site staff and outside customers.

• Collaborated with the project managers on a variety of documents, reports, pre-qualification and proposals for purpose of project acquisition.

• Worked with our USA sister company and an appointed government of Canada immigration rep to help acquire the necessary documents to employ USA citizens on seasonal work basis (travel cards, NAFTA, LMO, Work Permits)

• Provided organizational support to project management/team including the maintenance and organization of project files paper and electronic

• Assisted in the logistics for special events, meetings and coordinating travel, hotels, cars etc.

• Responded to routine correspondence and requests for information from outside communications

• MS Outlook emails/calendar management, MS excel, MS word Project Assistant/Administration/Reception

2010

Bridgeport Homes Ltd.

• Provided secretarial, clerical and administrative support to management and site personnel

• Coordinated with contractors, clients and city personnel to arrange bi-weekly/monthly inspection walk-throughs

• Ordered site material e.g. Cement, lumber, siding, paint, flooring and initiated the startup of site services (power, gas)

• Worked closely with both client and site personnel as the liaison.

• Received, directed and relayed telephone and fax messages

• Greeted and directed visitors to various offices R E F E R E N C E S A V A I L A B L E U P O N R E Q U E S T



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