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Administrative Assistant Office

Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Posted:
February 06, 2018

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Resume:

Grace D. Umblas – curriculum vitae p*

GRACE D. UMBLAS

Email ID: ac4cye@r.postjobfree.com

Mobile no: 050-*******

OBJECTIVE : To be part of an organization that recognizes one’s enthusiasm to excel both in career and as an individual.

SUMMARY OF QUALIFICATIONS

• Proficient in Microsoft Office programs (MS Word, MS Excel, MS Outlook)

• Knowledgeable in ACONEX, PM WEB and ERP system.

• Capable to work independently or as a team.

• Self-motivated, hardworking, ability to work under pressure.

• Multi-tasking.

• Good in typing skills.

• Excellent organizational skills with an ability to meet deadlines and to delegate appropriately.

• Knowledgeable in ISO 9001:2008 requirements.

WORK EXPERIENCES

DOCUMENT CONTROLLER CUM SITE SECRETARY

AL RYUM GROUP OF COMPANIES, Abu Dhabi UAE

Dec. 2014 to present

• To ensure that all outgoing and incoming documents are controlled and recorded.

• Maintaining a filing system that supports efficient information management and ensure proper document control support is given to the project.

• To ensure that control logs are maintained and updated as required by the project (i.e., Shop Drawings, Material Submittals, Work Inspections, Material Inspections, RFI’s, NCR’s, etc.)

• Preparation of transmittals as required (Shop Drawings, Material Submittals, Inspections, RFI’s, WIR’s, MIR’s, etc.)

• To make sure that controlled copies of documents (i.e., Drawings, Submittals, etc) are given to the appropriate staff, subcontractors and suppliers as applicable.

• Maintain the documents / filing of records under safe custody and ensure easy traceability.

• Typing of site documents and follow up of site needs.

• Monitoring office stationary supplies.

DOCUMENT CONTROLLER CUM SITE SECRETARY

SCHROEDER PROJEKT ELECTROMECHANICAL LLC, Abu Dhabi UAE April 2011 – Dec. 2014

• Receiving and recording of incoming and outgoing documents.

• Preparing and maintaining an up to date log/record of Shop Drawings, Material Submittals, Work Inspections, Material Inspections, Method Statements, RFI’s, etc.

• Filing of records and ensuring the easy traceability of each document.

• Preparing transmittals for submittals, WIR’s, MIR’s, RFI’s, etc.

• Distributing the documents to the concerned person as per the distribution matrix or as directed by the Manager.

• Typing memos, correspondences, etc.

• Making excel summary sheet of valuable reports.

• Preparing daily work reports, attendance sheet, timesheet, payments for subcontractors, etc.

• Coordinating/sending to subcontractors commented submittals.

• Follows up materials requested from site to the procurement.

• Ensuring all documents are recorded, monitored and in accordance to company’s regulatory procedure. Grace D. Umblas – curriculum vitae p2

TANAY INDUSTRIES CORPORATION (Pipes Manufacturing Co.) Philippines Secretary / Production Assistant cum Document Controller November 2004 – January 2011

• Controlling documents that relates to the Quality Management System of the company based on ISO 9001:2000 requirements.

• Ensuring all documents and records are up to date and filed properly.

• Establishing and implementing a chain-of-custody process for all documents that leave the file room. This keeps document users accountable for the documents.

• Distributing documents related to Quality Management System of the company to concerned functions/section for implementation.

• Ensuring that documents of external origin are identified and controlled.

• Responsible for the prevention of the unintended use of obsolete documents.

• Monitoring the implementation of the process’s stated in the regulatory procedures, work instructions, standards, and guidelines.

• Ensuring that all the documents of the company that relates to Quality Management System are secured or safeguarded to remain company’s confidentiality and prevent any unintended use of the documents. TANAKA KEIRAN LTD.,

Office Clerk

February 2003 – October 2004

• Recording of products purchased by the customer.

• Creating reports for weekly sales.

• Taking inventory supplies.

• Maintaining records of daily goods produced.

• Performs other related duties as required.

ZAMORA’S MARKETING CORPORATION, Grace Park, Caloocan City, Philippines Administrative Assistant

January 2002 – January 2003

• Performing and coordinating the administrative activities of the office, retrieving and integrating the data and dissemination of the information to the employees and clients.

• Creating reports, memorandum and forms.

• Performing and coordinating the administrative activities of the office, retrieving and integrating the data and dissemination of the information to the employees and clients.

• Helps in the office support functions.

• Responsible for maintaining office filing and recordkeeping systems. LIAO INDUSTRIES CO.,Manggahan St. Pasig City, Philippines Secretary

April 2000 – October 2001

• Organize and maintain paper files.

• Answering phone queries of clients.

• Taking minutes of meeting.

• Creating reports and weekly monitoring of product output.

• Reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.

EDUCATIONAL ATTAINMENT

Diploma of Computer Secretarial

Rizal State College

Sampaloc, Tanay Rizal

Philippines



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