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Office Administrative Assistant

Location:
Arlington, Virginia, United States
Posted:
February 05, 2018

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KAREN K. BUFORD

**** ***** ****** ~ District Heights, Maryland 20747

240-***-****(home) ac4cl8@r.postjobfree.com

OFFICE ADMINISTRATION PROFESSIONAL

Knowledgeable in all administrative functions, policies and procedures, vendor contracts, employee records, benefits, furniture, equipment, services, and supplies

Flexible; proven ability to work in busy office environments

Proficient in Microsoft Word, Excel and Outlook

EXPERIENCE

ARDELLE ASSOCIATES, Alexandria, VA 2011-Present

Conference Coordinator

Coordinate a wide range of services for meetings, which include Audio Visual requirements, food and beverage requests, conference room set-ups, signage, and distribution of materials.

Ensure all meeting rooms are set-up correctly, with the proper equipment and amenities, prior to the start of meetings.

Greet and escort attendee’s in a professional and courteous manner.

TASH, Washington, DC

Operations and Special Projects Manager 2008 – 2010

Answered the main phone line and serve as the first point of contact for information and referral triage.

Coordinated production, shipping, and management of publications.

Uploaded user information to Atypon to provide online access materials.

Coordinated board meetings and staff travel.

Served as the registrar for all TASH webinars, to include invoicing, registration of participated, and communication to participants, evaluations, attendance, and financial data.

Provided routine cost analysis on webinars, donor mailing, membership campaigns and monthly renewals

Reviewed all incoming bills.

Provided administrative oversight for intern program, including applications, scheduling, hours, and completion of project materials.

Scheduled oversight meetings with the Executive Director

Managed all operations-related vendors.

VETERANS FOR AMERICA (VFA), Washington, DC

Office Manager 2004 – 2008

Managed vendor contracts and relationships for office services, equipment and supplies.

Trained and supervise staff in reception, mailroom, and other administrative functions.

Selected and order supplies, equipment, and furniture for all departments.

Managed all employee benefits to include retirement, insurance, leave, long and short term disability leave and all pre-tax benefits

Provided new employee orientation.

Maintained employee records.

Assisted employees with benefit questions.

Handled petty cash

Managed office supply bid process.

CENTRE FOR POPULATION & DEVELOPMENT ACTIVITIES (CEDPA), Washington, DC

Facilities Management Associate 2000 – 2004

Provided staff support and acted as point of contact on facilities management issues.

Coordinated services calls for office equipment and supply vendors.

Organized internal and external office moves.

Maintained office inventory; responsible for ordering supplies, equipment, and furniture.

Trained new employees on office systems and procedures.

Submitted monthly reports to accounts payable on postage meter, phone system, and copier.

Administrative Assistant/Receptionist 1993 – 2000

Welcomed visitors, handled phones, and monitored fax traffic.

Responsible for preparing mail, copying, faxing, and maintaining office files.

Assisted in preparations for meetings and luncheons.

ADDITIONAL EXPERIENCE

Held volunteer positions as teacher’s aide, dental assistant, and nursing assistant.

Certified in CPR and First Aid.

EDUCATION

PRINCE GEORGE’S COMMUNITY COLLEGE, Largo, Maryland

Coursework toward Liberal Arts Major

SUITLAND SENIOR HIGH SCHOOL, Suitland, Maryland



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