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Administrative Assistant Data Entry

Evanston, Illinois, United States
February 05, 2018

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Extensive administrative/accounting experience

Executive Travel arrangements, meeting planning, calendar tracking

Microsoft Office Proficient (Word, Excel, Outlook, PowerPoint)

Strong communication and organizational skills

Thrives under pressure

Positive perspective and solid work ethic


Bell & Howell/Fluence Automation – Wheeling, IL 2016 - Present

Administrative Assistant

Assists in the planning, development, evaluation, implementation and execution of projects within the department. Provides complete administrative support to senior/executive management and engineering department

Acts as liaison between staff members and business associates by relaying information, assisting in problem solving, arranging meetings, planning and carrying out projects, maintaining smooth and accurate communication flow in person, by phone, voicemail, email, etc. Act as an administrative liaison with internal and/or external sources

Supplies administrative support to executives and engineering department. Maximizes executive’s time by sorting and prioritizing mail, planning and scheduling meetings, conferences, and travel. Advising of the daily agenda as well as future appointments/activities; drafting letters and correspondence, returning calls; initiating communications; reading and/or researching subject material

Prepares reports by collecting and analyzing information, filling out reports; obtaining appropriate signatures

Oversees administrative procedures and processes for assigned area and examine work flow. Revises processes as necessary to improve efficiency

Monitors budget, accounting, timesheet records and handles confidential materials

May assist in the confidential preparation and processing of Performance Management Feedback and Personnel Action Forms

CPI patent annuity maintenance. Retrieve and send annuity authorizations via the internet, send invoice payment authorizations accordingly

Schedule and prepare patent awards, including ordering plaques, coordinating check requests for all inventors involved

Order and maintain office supplies, process invoices, create requisitions in SAP, arrange facility maintenance, ship items via FedEx or USPS

Security badge access to facility

Loyola University Chicago – Chicago, IL 2013 - 2016

Administrative Assistant

Maintain files related to graduate experience, organize and coordinate new applications, arrange tours and interviews with potentials, maintain and update database

Assisting the Coordinator and Undergraduate Programs Director in the coordinating of an introduction of the potential majors/minors to the director, complete all necessary paperwork, track and maintain departmental files, help organize events, coordinate annual senior luncheon and departmental award event

Assist students each semester in adding classes, facilitating makeup exams, quizzes, and proctor exams

Coordinate new faculty hire paperwork, budget spreadsheets, maintain filing system, schedule office hours, organize department events and meetings

Assist in the spending of monies and try to maintain the budget of various accounts controlled by the department

Maintain department webpage

PPI data steward for department for computer security

Navistar, Inc. – Melrose Park, IL 2011 - 2012

Administrative Assistant

Created purchase requisitions and special documentation needs

Ordered supplies

Set up pagers for technicians, EURs and phones for new employees

Triggered and closed work orders, set up EURs,

Prepared travel arrangements and coordinated records

Answered/handled telephones, distributed mail, managed calendars, set up conference meetings, prepared expense reports, faced and filed, and documented flow charts

Assisted Project Management with customer reports and correspondence logs

Dr. Pepper Snapple Group – Northlake, IL 2008 - 2009

Sales Promotion Assistant

Created purchase orders and point of sale ordering and confirmed receipt of all vendor documentation; including follow up

Created sales presentations and sheets

Maintained beverage zone tracking

Ordered CSAB national sales and promotional materials

Created quarterly on premise pricing sheets for assigned divisions

Served as backup for Senior VP’s Administrative Assistant and Pricing Coordinator; project set up, new employee set up, developing and maintaining onboarding documentation

Coventry Healthcare – Downers Grove, IL 2005 -2008

Regional Coordinator

Generated acknowledgement letters, created staffing letter spreadsheet

Updated databases for PTO

Created bonus, traveling and expense reports

Completed Office Deport ordering set up for case managers

Created AIG high dollar report

Answered telephones, filed, photocopied, faxed, and did data entry work

Ordered supplies and maintained Federal Express and UPS mailings

Reported on documentation status as required by department standards


Robert Morris College – Chicago IL 1990 - 1992

Business Administration concentration in Accounting

Associate of Arts

Catherine College – Chicago IL 1986 - 1987

Stenographic Secretarial Diploma


50-60 WPM, Data Entry, Internet Research, Strong Communication Skills, Client Contact Skills, accounting, financial statements, accounts receivable, accounts payables, expense reports, PTO tracking, payroll, bookkeeping, purchase orders, purchase requisitions, travel arrangements, travel expenses, bonus reports, administrative skills, Terminal Four (T4) Content Management System


MS Word, MS Excel, Internet Explorer, Lotus Notes, MS Outlook, MS Access, Peachtree, MS PowerPoint, MS FrontPage, Adobe, some HTML editing, PeopleSoft, AS400, SAP, Salient, some Dreamweaver, Apollo, Sakai, Locus, ECMS, Insite (INFOR), Certify, Paycor, Concur

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