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Executive Assistant / Senior Administrative Assistant

Santa Barbara, California, United States
February 03, 2018

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Gigi Binckley

Executive Assistant to CEO/ Board Liaison/ Management Assistant

Goleta, CA 93117


Authorized to work in the US for any employer

Work Experience

Management Assistant

Spherion/ City of Goleta - Neighborhood Services & Public Safety/ Public Works Dept. - Goleta, CA August 2016 to Present

Responsibilities and duties include: Front-line customer service, document preparation and proofreading, daily data entry, financial report compiling, agenda packet preparation for City Council and Committee meetings, drafting and editing minutes, and various other administrative tasks. I also assist with vehicle abatement, code enforcement, parking permits, business licensing coordination, and organizing new filing systems.I assist the Parking Enforcement Officer, Director, and Management staff. I worked with the Public Safety Director and IT Director to modified their citizen request software program to meet their reporting needs. Special projects include assisting the engineering consultants with project management, scope of work preparations, vendor meetings, measuring spaces and hand- drafting floor plans.

Executive Assistant to the President

The Lafayette Corporation - Santa Barbara, CA

October 2012 to May 2016

Responsibilities and duties included:

* Front Office Reception and phones

* Document writing and proof-reading for CEO & CFO

* Liaison between company and bank

* Managed budgets, construction team, contracts.

* Prepared Daily Deposits, Sales Reports and Weekly Cash flow Reports

* Property Management: 18 Unit Industrial Business Park

* Generated Monthly Rental Statements

* Appointment scheduling and Travel for CEO

* Prepared Equipment and Commercial Leases and Annual tax forms

* Assisted CEO, CFO, and Accounting Department

Some accomplishments included:

Revitalized the Business Park, renovated four interior office/ warehouse spaces, and reorganized many office systems and procedures.

Skills Used

Microsoft Office: Excel, Word, PowerPoint, Outlook 2010, and Adobe Reader, Google SketchUp. Executive Assistant to the President (Contract Position) Territory Ahead - Santa Barbara, CA

April 2012 to July 2012

*Assisted the President in selling the company by creating a nice interior space.

* Weekly spreadsheet preparation, conference room scheduling, supervised the Administrative Assistant, space planning, travel planning, etc.

Executive Assistant/Board Liaison/Property Manager Ketzel & Goodman Architects - Santa Barbara, CA

June 2006 to April 2012

Responsibilities and duties included:

• Front Office Reception and Telephones

• Office Management/Human Resource Management

• Payroll & Liabilities utilizing QuickBooks

• Fiscal Close/ Profit & Loss Statements/ Monthly Statements

• Prepared and proof-read documents and architectural contracts

• Managed Electronic Filing System

. Property management and attended board meetings taking minutes, preparing agenda packets, catering preparations, and preparation of financial reports. Executive Assistant/Office Manager

University of California, Santa Barbara - Office of the Associate Vice Chancellor - Santa Barbara, CA December 2002 to June 2006

Responsibilities and duties included:

• Front Office Reception, Scheduling Meetings, Word Processing, Phones

• Human Resource Management, Supervisor, Office Manager

• Payroll/Accounts Payable/Benefit's Coordinator

• Fiscal Budget Analysis/Travel Coordinator/Ledger Reconciliation

• Catering and Event Planning

• Proof-reading and composing documents

Financial Assistant

University of California Chancellor's Office, Finance Department, UCSB - Santa Barbara, CA June 2002 to December 2002

Responsibilities and duties included:

• Grant Monitoring

• General ledger reconciliation

• Posted appropriations, expenditures, payroll & Leave Reporting

• Ordered supplies

• Developed Financial Shadow System for entire Department (Excel)

• Assisted Finance Manager with special projects and reorganization of the Department

• Trained Staff with Financial Systems


AA in Interior Design (with Honors)

Santa Barbara City College - Santa Barbara, CA

2009 to 2012

BA in English Literature



AA in Liberal Arts (with Honors)




Board liaison: minute taking, agenda packet preparation, meeting coordinator and scheduler, and special events planner. Microsoft Office: Excel, Word, PowerPoint, Outlook, Adobe Reader & Publisher. Additional skills: Bookkeeping, Office Management, Drafting and Editing Documents, Hand-drafting and Space Planning Skills. (10+ years)



President's Honor Roll & Outstanding Student Award for Interior Design June 2012

National Honor Society Member



Notary Public of the State of California

September 2014 to September 2018

Life Agent

July 2015 to July 2020

Additional Information

-PTA Executive Board Member - Auditor.

-UCSB Certificate Courses: Supervisor and Financial Management.

-Children's Ministry Director and Assistant Teacher - 10 years (Combined). References available upon request.

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