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Administrative Assistant

Calgary, Alberta, Canada
February 02, 2018

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A results driven, self-motivated and resourceful project administrator with an in depth understanding of all aspects of project coordination and implementation. Accustomed to fast-paced environments where deadlines are a priority and handling multiple tasks is the norm, I enjoy challenges and strive to achieve company objectives.

I am dedicated and focused: able to prioritize and complete tasks in order to deliver desired outcomes meeting set deadlines. Able to organized events to desired outcomes and within budget. Able to use my own initiative to take on challenges. I am proactive meeting challenges head on. I pay careful attention to what is being requested of me in order to achieve the set objectives.


§ 5+ years’ experience as Administrative Assistant in a project execution environment

§ Outstanding familiarity with business and management practices and principles

§ Ability to multitask and manage priorities effectively

§ Demonstrated analytic and problem solving skills

§ Ability to maintain confidentiality and understanding the importance of sensitive materials, and respectful of the information received, is extremely important.

§ Strong interpersonal skills with a non-judgmental approach

§ Dutiful respect for compliance of company's rules and regulations

§ Diligent worker with strong dedication and adaptability to presented tasks

§ Able to interact effectively with clients and staff at all levels

§ Ability to handle work under pressure by being organized, prioritizing needs to be

accomplishes and cross off daily to do list

§ Ability to meet deadlines and outstanding attention to detail – willing to go extra mile § Able to handle changing priorities in a last minute requests.

A Microsoft Office Certified Specialist. Extensive knowledge in computer Software in; MS WORD, MS Excel, MS Access, MS PowerPoint, Adobe CS3, CS5 Photoshop, Adobe CS4 Illustrator, MS Office Visio and MS Outlook.


§ Received recognition certificates twice from Aurora Mine Relocation (AMR) Team for being a key contributor in meeting project critical milestone, responded to the urgent requests promptly and completed on time even it is made with a very little notice.

§ Complete formatted documents within 48 hours of receiving it, consistently producing 98% of the documents within the same day.

§ Successfully turnover and archived all the documents for both project (AMR and Syncrude Suite of Projects) within the specified time.

§ Worked with the SCM Teams in both Project (AMR and Syncrude Suite of Projects) for PO Close Out and Archiving documents.

§ Ensure that all the documents are updated; meeting minutes are clear, concise and issued prior to close out.

§ Promptly respond to the team requests as well as the Manager.

§ Timely distribution of reports, creating ESI every day and updating procurement status

report every week.

§ Throughout the AMR and SSOP Projects, I made sure that the client's needs were always

met and strived for excellence within my group.


§ All Projects that I had been worked on was a great opportunity, like AMR and EIP-FTS SSOP Project that I’d been part of closed out all materials 100% successfully delivered to site and was completed on time with minimal direction exceeding expectations.

With all the experiences that I had it is a great opportunity to expand my knowledge

in different areas. It required me to transition from one project to another, in a short period of time. Through this experiences I've gained a lot of diverse skills from moving around and able to handle more than one project simultaneously. I strive for excellence in each position I hold, ensuring that the client's needs were always met by ensuring reports that I worked are distributed in a timely manner.

Project Administrator

§ Oversee and coordinate the day-to-day requirements of the projects by assisting my team with their needs.

§ I achieved this by providing efficient and professional administrative and clerical service to colleagues, managers and clients in order to meet the projects goals and deadlines.

§ Coordinated with the team meeting various requests and made sure that all reports distributed within 48 hours.

§ Arrangedtravelincludinghotelreservations,carrentalsandotherrelatedfunctions.

§ Amaincontactforthenewhiredstaffsofftositeincludingbookingairlines,hoteland

certificates requirements prior to a start date to work.

§ Process IT requests for hires/changes/terminations.

§ Scheduler for the team vacations and prepared team expense reports.

§ Maintained and compiled all input reports on a monthly basis regarding the projects

assigned to various departments; project management, project control, procurement,

construction, safety, document control and site reports.

§ Coordinated preparation and timely dissemination of project reports and slide

presentations for project management monthly meeting.

§ Handled staff’s moves and demob as well as floor plan and maintained distribution and

contact list.

Expediting Coordinator

§ Created ESI (Expediting Status Internal Report) through Convero every day.

§ Updated Procurement Status Report for the procurement team every week

§ Promptly respond to the manager and team requests such as meeting booking,

distributions of field expediting reports within a day of receiving it.

§ Assist the technical document expeditor.

§ Responsible for the Pre-award and Post-award closeout as well as archiving documents in all projects.

Formatter Specialist

§ As a I always ensure the quality control of assigned work, interact with the colleagues and the respective author of the documents in an efficient, courteous and professional manner.

§ The objectives is to format all different kinds of documents from Class 1, 2, 3 and class A such as; checklist, forms, diagrams, guidelines, instructions, manual, procedures, policy, user guides, workflow, data sheets, master list, specifications standard detail, training material, brochure and so on, thousands of documents with all departments saved, formatted and imported into a new system.

§ A target goal every end of the day is to produce 20 to 30 documents completely formatted, reviewed and approved.

§ Completed on time even a short time notice of deadline.

Receptionist Reliever

§ Well-versed in managing guests book and issuing security passes.

§ Demonstrated ability to deal with phone and email inquiries.

§ Proven record of answering multiple phone lines and transferring calls.

§ Highly skilled in greeting visitors and directing them to the right person or section.

§ Able to deal with emergencies in a timely and effective manner.

§ Help monitor and refill break room drinks, snacks and office supplies including coffee

and in charge for catering requests.

§ Maintain a clean general reception area and boardrooms.

§ Assist staffs and clients with meeting and event set up.

§ Work independently and collaboratively on assigned tasks.

§ Other duties and projects as needed.

Medical Receptionist/Medical Administrative Assistant

§ Welcomes patients and visitors by greeting them, in person or on the telephone; answering or referring inquiries.

§ Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.

§ Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.

§ Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.

§ Ensures availability of treatment information by filing and retrieving patient records.

§ Maintains patient accounts by obtaining, recording, and updating personal and financial


§ Helps patients in distress by responding to emergencies.

§ Protects patients' rights by maintaining confidentiality of personal and financial


§ Maintains operations by following policies and procedures; reporting needed changes.

Contributes to team effort by accomplishing related results as needed.


Bachelor of Science in Commerce

(Major in Accounting/Finance/ Banking) Western Institute of Technology

Iloilo, Philippines

Related Courses and Topics of Study:

Bachelor of Science in Commerce - Focused on developing skills in quantitative literacy, data analysis, information literacy, problem solving, communication and presentation. Courses include financial management, taxation accounting along with auditing and accounting information system, financial markets, investment decision making, manage and use capital by institutions and individuals.

Diploma in Administrative Information Management

Southern Alberta Institute of Technology Calgary, Alberta

Courses Include:

Project Management: Studying project lifecycles and learning to utilize MS Project to plan

events allocate resources; manage budgets and maintaining document control.

Office Administration: A hands-on study of office functions such as front-line reception, general administrative duties; revolve around managing and distributing information within an office. Undertake a range of functions to make sure the administration activities within an organization run smoothly.

Accounting: Studying the fundamentals of accounting and applying them to business operations using the Simply Accounting Software. It emphasizes the construction of financial accounting statements – the income statements, balance sheet and cash flow statement, and also covers liabilities, equities, revenue, and expense recognition issues and so on.

Professional Presentations: Learning to effectively deliver speeches and presentations intended to inform, influence, or entertain an audience. A techniques that really work to control feelings of fear and nervousness when speaking in front of people and give the confidence to deliver polished presentations anywhere, anytime.

Business Reports & Proposals: Learning to communicate in the business world both verbally, and through correspondence.

Integrated Business Applications: A simulation class in which apply my skills and knowledge to compete a series of deadline-oriented tasks. A designed to learn all software applications that are necessary to live and work in a technological society. The applications covered include word processing, database, spreadsheet and presentations. And also computer hardware, terminology and concepts.

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