Sign in

Administrative Assistant Office

West Babylon, New York, United States
February 04, 2018

Contact this candidate


Magalie Audain

N. Babylon, NY *****

(C) 917-***-**** Email:

Objective: Highly organized, enthusiastic, responsible and accountable professional seeking a

position where my knowledge and varied experience can be utilized.


3/16-7/17 HQ Capital, (Formerly Real Estate Capital Partners), New York NY 10104

Receptionist/Administrative Assistant/Office Administrator/Facilitator

Greeted and directed accordingly foreign and domestic visitors and clients

Coordinated and prepped office and conference room usage for services and special projects and meetings.

Maintained and directed multiple-line switchboard, performed general office duties

Provided coverage for varies administrative and mail room staff as needed

Negotiated and maintained inventory of supplies and coordinated equipment and building repairs

Inspected daily the condition of offices and conference rooms

Interacted with vendors, building management to resolve maintenance and operation issues with technicians and repair staff.

Coordinated the distribution of marketing materials such as quarterly finance and statistical quarterly.

Real Estate Capital Partners/ HQ Capital, New York, NY 10036

11/04-3/16 Receptionist/Administrative Assistant/Office Services

Provided clerical and administrative support

Welcomed, accommodated and directed clients/guests

Managed and directed multiple-line switchboard

Assisted personnel in various projects

Communicated with building’s management office for various needs/repairs

Negotiated with vendors and maintained inventory of supplies and equipment

Prepared for presentations to clients

01/04 – 11/04 RAS Temporary Services, Inc. New York, NY

Administrative Assistant

Performed general clerical and administrative duties

Operated high volume multi-faceted switchboard

Arranged and coordinated conference rooms for meetings

Scheduled and confirmed followed up on all appointments

Accounts Payable

Responded to requests, comments for vendors and employees

Managed daily transactions on Yardi System

Distributed checks to retailers, vendors and employees

Maintained company records

Receptionist/Front Desk

Maintained and managed high-volume telephone system

Greeted and accommodated clients

Education: The Katharine Gibbs School, New York, NY

AAS; Occupational Studies/Office Administration 2005

York College, Queens, NY

Secretarial Science 1997

SKILLS Software: Microsoft Office, Outlook, Lotus Notes, Yardi and ACT

Phone systems: Telerad, Meridian, AVAYA

REFERENCES furnished upon request

Contact this candidate