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Administrative Assistant Executive

Spring, Texas, 77373, United States
April 26, 2018

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Executive Assistant skilled at multi-tasking and maintaining a strong attention to detail, while employing profes- sionalism and superior communication skills to meet client and company needs. EXPERIENCE

EXECUTIVE ASSISTANT, BP AMERICA, INC., HOUSTON, TEXAS 06/2012 - 01/2016 Responsible for day to day calendar and email of the Vice President, making travel arrangements in and out of the USA. Interfaced with the London officials arranging overseas workshops, meetings, etc., screening of VP calls and management of the office. Act as an advocate to the BP Code of Conduct by setting examples. Created and imple- mented the Gulf Coast Restoration file system with the emphasis on confidentiality in the Corporate office. Worked hand in hand with the Employee Concerns office to bring on new employees and assistance to the Over-site Team with Document records identification and reassignments. PERSONAL ASSISTANT, BP AMERICA, INC., HOUSTON, TEXAS 10/2011 - 06/2012 Responsible for day to day calendar and email for the Head of HR and reconciliation of expense reports. Planning of catering and any workshops, and/or Team-building events. Acted as the responsible liaison to the administrative staff’s for the Gulf Coast Restoration Organization, in Houston as well as the Gulf Coast offices operation in Florida, Louisiana, Alabama and Mississippi; keeping all up to date with training, security changes, office needs and to act as a mentor when needed.

PERSONAL ASSISTANT, BP AMERICA, INC., / GCRO, NEW ORLEANS, LOUISIANA, 10/2010 - 10/2011 Responsible for arranging all air transport and car transport for the COO and Head of GCRO; as well as all digni- taries along the Gulf Coast offices when needed. Calendaring, email maintenance, meeting planning, conferences, training, workshops, catering, and video teleconferencing needs. Scheduling and arrangements of any public speak- ing forums as well as working with the Legal team with documentation for discovery. Supervising all invoices com- ing in and out of the office including contributions. SR. EXECUTIVE ASSISTANT, BP EXPLORATION, ANCHORAGE, ALASKA, 04/2009 - 10/2010 Facilitated linkage between slope based operations leadership and administrative peers with logistical support to the Sr. Executive Vice President of Operations, Exploration & Production, Greater Prudhoe Bay field operations man- agers, as well as the Anchorage based North Slope engineer teams, including the North Slope Optimization team and key members of the Alaska Leadership team. Operated in pressure situations with tight deadlines which would in- clude prioritizing activities and appointments for the Sr. Vice President Mastering the ability to anticipate and pro- vide materials needed for various meetings; critical. To represent and act as a buffer to the Sr. VP when appropriate Phone: 346-***-**** . Email: by directing issues to other staff members when warranted; crucial. Scheduling of North Slope tour requests provid- ing, set up of all meetings, travel and lodging logistics, escorts and hosts for the tours through External Affairs De- partment.

EXECUTIVE PERSONAL ASSISTANT, BP AMERICA INC., HOUSTON, TEXAS 07/2007 - 04/2009 Directly responsible for the day to day calendar and email including executive logs, maintenance for the Chairman and President. The sensitive handling of issues and/or letters of complaints, in a confidential and professional man- ner. Preparation of all visas and passports for International travel; any offsite meetings, cars and accommodations as needed. Assistance to the Chief of Staff with the preparation of the BP America Board of Directors meetings, as well as the Diversity & Inclusion, Advisory Board meetings and the Savings Plan Investment Oversight Committee In- vestment meetings.



TECHNICAL: Technical Courses / Alyeska Pipeline Service Co., Anchorage, AK

* 7 Habits of Highly Effective People * Managing the Manager

* Women in the Workplace * Conversation Skills

TECHNICAL: Technical Courses / BP America Inc., Houston Texas

* Management Skills for Administrative Professionals

* Partnering with your Boss

* Managing Chaos

* Business Writing for Administrative Professionals

* Stepping Up to Leadership

* Dealing with Change

* Projecting Positive

* Microsoft Office proficiency

* Computer proficiency

* Time Management

Phone: 346-***-**** . Email:

* Leadership / communication skills


Microsoft Excel and Word proficiency, 1Access (Data Input) Microsoft PowerPoint proficiency, Filing Management, Articulate and well-spoken, Flexibility, Proper Phone etiquette ACCOMPLISHMENTS

Developed an advanced physical filing system to handle high-volume paperwork and confidentiality needs for the Vice President of BP America. Confidentiality for the Gulf Coast Restoration Organization was critical. Designed and implemented a manual for the Deep Water Horizon administrative groups working at all critical loca- tions. These manuals were assigned tightly confidential and gave the locations headquarters and logistics of each operating office on the Gulf Coast.

Designed and built a Business Resume for a custom home builder in Wasilla, Alaska when the business began grow- ing into other entities leading to a larger market endeavor. REFERENCES

Susan Burritt Administrative Assistant Phone: 321-***-**** BP Exploration/BP America, Inc. 20 yrs. Melanie Faul Contracts, Procurement Specialist Phone: 713-***-**** BP America, Inc. 8 yrs. Renee Khan Administrative Assistant Phone: 281-***-**** BP America, Inc. 8 yrs. June Thompson Manager, Oversite Phone: 630-***-**** BP America, Inc. 6 yrs. Phone: 346-***-**** . Email:

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