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Executive Assistant Administrative

Houston, Texas, United States
April 26, 2018

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Sylvia Pedraza

***** ******** *****

Houston, Texas 77042


Objective: Seek a position to utilize my organizational, interpersonal and management skills in an administrative capacity.


Type 65 wpm – Word, WordPerfect, Excel, PowerPoint, Outlook, Yardi, ILS and PeopleSoft Software (MARS) – Certified Translator by State of Texas (Spanish). Texas Notary


Donatech Corporation – Accounting Associate (Contract)

Review invoices from foreign countries. Transfer Canadian, Australian Dollars, Polynesian Francs, Euro to USD and finalize. Post for final payment.

Clear all aging reports or review invoices with inaccuracies and follow-up. 02/16 –


Medix Staffing – Administrative & Financial Analyst (Contract)

Process capital and operating expenditure requests. (EFE)

Ensure that items capitalized are in accordance with Generally Accepted Accounting Principles (GAAP) and The Methodist Hospital System’s policy and procedures. (EF)

Maintain capital worksheet and monitor capital availability. Reconcile capital worksheet monthly. (EF)

Process and track Authorization for Expenditures (AFEs) and balance budgets.

Work on clearing any aging reports..

Draft and type routine letters and memos from specific instructions.

Assemble and compile basic data for reports or presentations from established sources.

Request information and reports from various state and government agencies.

Maintain and update established financial records in accordance with internal and corporate procedures.

07/14 – 1/16

SWE Homes, Inc. – Loan and Tax/Accounts Receivable Associate

Review and maintain residential and collateral loans ensuring accuracy and inputting the information into Yardi and ILS.

Balance funds from closing accounts and transfer same to ILS to ensure accountability.

Manage banking accounts for two entities and post the payments on a monthly basis.

Escrow tax and insurance for payment accuracy.

Review operating practices and implement improvements as needed. 09/11 – 5/14 Enduro Composites, Inc. – Executive Assistant to CEO & CFO/Backup for COO

Prepare and edit general correspondence for executives and managers as needed for confidential purposes.

Follow-up on various vendor communication and confirm their eligibility for various projects within the organization.

Manage and maintain schedules, appointments and reservations for both domestic and international travel and meetings.

Maintain and update passports and travel visas, as needed for all executives and managers.

Conduct research, assemble and analyze data to prepare reports and documentation for the Board of Director meetings.

Record, transcribe and distribute minutes in preparation of the Board of Director meetings.

Prepare Stock and Option Agreements for executive distribution. Sylvia Pedraza

11201 Lynbrook Drive

Houston, Texas 77042


Maintain corporate book, stock certificates and update stock holder information.

Maintain a high level of company confidentiality.

Acted as liaison for employees insurance and 401(k) benefits acting Corporate Secretary.

Produce and notarize documents for both corporate and employee personal matters.

02/10 – 09/11 David Cottrell Investment, Inc. – Executive Assistant to President

Manage all incoming business interaction. Including calls from vendors and clients and take action as needed.

Produce financial reports for five shopping centers, including rent rolls and bank balances for six facilities with over 4,000,000 sq. ft.

Type various correspondence to tenants as needed.

Produce or revise lease property lease agreements.

Produce contracts regarding contingent fees or revision of contracts.

Schedule meetings, appointments and various events

Coordinate travel arrangements.

Manage accounts payable and accounts receivable for properties and office. 05/09 – 02/10 Flood and Flood Law Firm – Legal/Administrative Assistant (Contract)

Type correspondence, review data and create spreadsheets to reflect various financial reports for particular matters.

Track and update the court docket for two high profile litigation attorneys.

Review evidence and prepare summaries.

Request information and reports from various agencies and file as needed.

Translator for various Spanish speaking clients.

Coordinate travel arrangements, as needed..

2/05 – 5/09 Morris, Lendais, Hollrah & Snowden - Legal Assistant to Partners / Managing Atty

Produce transactional documents for residential closings, including hold harmless agreements, special / general warranty deeds, affidavits, and other related instruments.

Revise contractual, employee agreements.

Review property surveys for encroachments and or other discrepancies.

Prepare legal documents and e-file to various government and county agencies.

Handle schedules and general correspondence for three attorneys.

Acted as office liaison for Spanish speaking clients and translate documents.

Responsible for coordinating domestic and international travel. 05/99 – 2/05 BMS Management, Inc. - Tenant Administrator for Commercial Properties

Manage calls from tenants and/or vendors and contact the appropriate vendor or maintenance individual for work distribution.

Revise vendor list and confirm COI’s are updated, as needed.

Produce and distribute monthly utility reports, rent rolls and accounting cost production report for seven properties.

Review leases for confirmation of escalation clauses and ensure increase is confirmed as stated within lease.


Oklahoma Technical - Drafting & Design Oklahoma City, OK Sam Houston State University – Business Management Huntsville, TX References Available Upon Request

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