Shelley L. Hagar

Houston, Texas

(***) – *** – **57

ac49eg@r.postjobfree.com

SUMMARY

Over 18 years of Administrative Assistant and Project Administrative experience within the Energy, Pipeline and Engineering & Construction industries. Proficient with strong leadership in administrative and secretarial support. Self-motivated and detail-oriented with excellent communication skills. Willing to do what it takes to get the job done and work well individually or as part of a team.

WORK HISTORY

01/18 – 02/18 – Vanguard Environments

Sales Coordinator / Commercial Furniture & Sales

As the sales coordinator my responsibilities included, proposals, quotes

Managing calendars, running sales reports, managing emails

Ordering business cards, cell phones, etc.

Sort and distribute incoming correspondence

Scheduling meetings, filing, answering phones

Working with the owner/CEO, managers & sales team

03/17 – 7/17 – Air Liquide (Contract)

Sr. Dept. Admin. / Finance AP/AR

As a Sr. Administrative Asst. to the AP/AR manager of Finance, my duties include, but are not limited to the following.

Processing of PCards,

A/P batch folders, processing checks

Sort and distribute incoming correspondence

Helping with audit’s, managing emails

Using Orcale Management System Database

Lunch Meetings, Filing, answering phones, etc.

06/14 – 6-15 – Baker Hughes (Contract)

Sr. Project Administrator III / Operations, Supply Chain, Strategic Sourcing, Materials

As a Sr. Project administrator III, for Operations, Supply Chain, Strategic Sourcing, and Materials my duties include, but not limited to the following.

Assisting in all aspects of their departments, such as running DNB reports, OTD reports, etc.,

Managing calendars, domestic/international travel, uploading documents, scheduling meetings, ordering office supplies,

Arrange all breakfast and lunches for meetings, managing emails

Initiating NDA’s

Sort and distribute incoming correspondence

Ordering business cards, cell phones, T&E cards, P cards, computers, laptops, printing certificates, and anything else that the job requires.

Scheduling of all QBR meetings for Supply Chain & Strategic Sourcing

Receiving visitors, arranging conference calls, etc.

Working with Director’s and multiple managers.

11/12 – 08/2013 –WorleyParsons (Contract)

Project Coordinator / Data Entry Administrator DOORS – Shell LEGO Project

•Assist the Engineering Managers (Piping, Civil/Structural, Process, Mechanical and Electrical) with all aspects of their departments, such as all correspondence, recording all documents in to the PCB database, scheduling of all conference room meetings.

•Calendar scheduling within MS Outlook

•Domestic/international travel

•Sort and distribute incoming correspondence

•Formatting Microsoft Word documents of DEP’s into a database used by Shell called DOORS.

Showing others within the project how to use DOORS and other duties as needed

08/12 - 10/12 – HESS Corp.

Project Coordinator / Project SharePoint Administrator (Contract)

•Responsible for running reports, keeping up with calendars, uploading documents, giving access etc. into SharePoint

•Scheduling meetings, meeting minutes

•Sort and distribute incoming correspondence

•Domestic/international travel, managing emails

•Typing correspondence, keeping up with the Tax and Legal department’s managers’ calendars, and other administrative duties as assigned.

•Calendar scheduling within MS Outlook

•Project SharePoint Administrator duties to include: Entering project information needed, running reports, and scheduling project calendar, giving access and other administrative tasks that need to be done.

01/12 – 08/12 – TransCanada / IS PMO (Contract)

Associate Project Coordinator / Project SharePoint Administrator

•Responsible for running reports in SharePoint

•Invoicing and ordering office supplies

•Calendar scheduling within MS Outlook, managing emails

•Meeting minutes, scheduling meetings

•Sort and distribute incoming correspondence

•Project SharePoint Administrator my duties include: Entering project information needed, running reports, and scheduling project calendar, giving access, etc.

08/11 - 11/11 - BP/Finance (Contract)

PA to Vice President of Finance/Administrative Assistant II to Finance Department

•Worked for Finance department consisting of about 10 people

•Scheduling domestic and international travel (airfare, car, hotel etc.)

•Calendar scheduling within MS Outlook

•Plan all meetings, order office supplies, typing reports, writing meeting minutes

•Arrange all breakfast and lunches for meetings and lunch and learns

•Sort and distribute incoming correspondence, managing emails

•Enter documents into SharePoint and handle expense reports

•Handle special projects and administrative tasks as needed by the finance department

11/07 – 04/09 - WorleyParsons (Fulltime)

07/07 – 11/07 - WorleyParsons (Contract)

Project Administrator/Chevron CCR Project /Exxon Project

•Assistant to the Business Manager and Project Director for the Chevron CCR Project

•Assist with all aspects of the Engineering Managers (Piping, Civil/Structural, Process, Mechanical, and Electrical along with Project Controls)

•Sort and distribute incoming correspondence

•Duties include but are not limited to, making domestic/international travel arrangements, lunch & learn, recording of documents in EnCompass and SharePoint, scheduling of conference rooms, ordering of office supplies, meeting minutes, managing emails and numerous other office duties

1/07 – 3/07 - J. Ray McDermott

Vendor Data Expeditor – Reliance Project (Contract)

•Keep up with all vendor data requirements, such as vendor data tracking reports, Houston expediting reports for each vendor list.

•Managing emails

•Track tonnage reports for each vendor and communicating daily with vendors and other expeditors.

4/06 – 12/06 - Willbros, Group

Accounts Coordinator/Logistics Assistant– Exxon, EPCA Project (Contract)

•Keeping up with the accounts database, invoicing, P.O.’s, e-mails, correspondence, data entry, faxing and recording of timesheets (weekly & bi-weekly)

•June 2006, promoted to Logistics Assistant.

•Domestic/international travel

•Sort and distribute incoming correspondence

•Duties included maintaining all material requisitions, shipping & receiving information using JD Edwards’s databases, answering vendor calls and assisting all other logistic functions as needed.

9/05 – 1/06 Technip, USA

Engineering –Sr. Project Administrator (Contract)

•Assist the Engineering Managers (Piping, Civil/Structural, Process, Mechanical & Electrical) with all aspects of their departments, such as all correspondence, recording all documents in to the PCB database, scheduling of all conference room meetings, setting up of all lunch & learn seminars/workshops for each department, ordering of all office supplies for the departments, distribution of mail, managing emails etc.

•Entered all training records and HSE Policy and Procedures into the Technip TPNET database and the access database

•Filing, data entry, faxing and most confidential correspondence pertaining to each individual project

3/05 – 8/05 - Saipem America, Inc.

Department Sr. Administrative Assistant (Contract)

•Office management and administrative skills

•Domestic/international travel, managing emails

•Responsible for of all of the material requisitions, filing, data entry, mailing, timesheets, library and all other departmental functions in the assets and procurement department

6/04-9/04 Vintage Contracting

Administrative Office Assistant, (Contract)

•Answering phones, filing, typing, various computer skills, time sheets, payroll, and distribution of mail, invoicing, faxing, and handling of contracts.

4/02 - 9/02 - Enbridge, Inc.

Sr. Administrative Assistant (Contract)

•Responsible for legal documents, conference calls, conference room meetings, mail packages, tracking, recording royalty check payments, expense reports, lotus notes, filing, federal express, etc.

•Domestic/international travel

•Prepared letters, memos and other correspondence pertaining to the business development department.

•Administrative assistant duties

1/01 - 4/02 - El-Paso, Corp.

Sr. Administrative Assistant, (Contract)

•Provided lead secretarial duties for the director, managers and other departmental employees

•Maintaining office files, expense reports, time sheets, conference calls, conference room meetings (including breakfast and lunch if requested), preparing mail packages, tracking PTO, arranging travel plans, check requests and other administrative functions

•Managed and maintained department files

•Domestic/international travel

•Assisted in the coordination of and preparation of group meetings, EH & S committee meetings

•Served on EH&S committee for the company conference held at Moody Gardens in April 2001.

1997-2001 Alpha Management, Inc.

Manager/Marketing Director/Sr. Leasing Agent

•Worked with rent roll and section 42-tax credit for senior citizens and all related documents

•Met with prospective residents to ensure they met all requirements.

•Manager responsibilities, making sure every aspect of the property ran smoothly including maintenance and leasing.

•Promoted to Marketing Director in February 1999; responsible for all outside marketing (business, hospitals)

1993-1997 ConnectOne Communications

Sr. Communications Consultant

•Met with prospective clients to discuss their Tele-communications needs such as phone lines, voice mail, ISDN lines, computer lines, pagers, long distance services, web sites, etc.

•Set appointments with prospective clients and process any paper work that was needed

EDUCATION

Westbury High School

General Studies

Diploma

LICENSES & CERTIFICATES

Long Distance Course, Marketing Course, R3 System – Travel Coordinator Training Domestic/International (Certificate), Paraprofessional Assessment of competencies - Teacher’s Aide (Certificate)

TECHNOLOGY

MS Office, Outlook, Lotus Notes, Excel, Word Perfect, Peachtree Accounts Receivable, Stellar View for Windows, Print Master Platinum, Org. Plus 3.0, LM Plus 5.51, Publisher 98, SAPS - PC Purchasing Data Entry program, JD Edwards, E-Expense, EnCompass, Extensity for expense reports, WebEx, Project Compass, EDMS FileNET, Project SharePoint Administration, Power Point, Access, Microsoft Word formatting, DOORS database. Team Design databases for quotes & proposals, etc.

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