Administrative Assistant Executive
Resume:
Carla Jones
Cypress, Texas, 77433
***************@*****.***
WORK EXPERIENCE
ALLERGY & ENT ASSOCIATES, H ouston, TX
Executive Assistant, April 2017 – Present
● Analyzing, writing and editing employment contracts
● Contracting services for the practice including postage systems, signage, temporary staffing, etc
● Compiling data to report on the status of the business.
● Compile data for and facilitate Executive Board meetings, Shareholder meetings and Physician meetings.
● Minute taking
● File/record maintenance
● Researching for possible future clinic locations based on demographics of Houston and current patient population.
● Ordering catering, planning travel for executive director and physician owners
● Reviewing leasing information for 15 clinic locations, maintaining records of leases to ensure all renewals are timely and efficient.
● Maintaining a schedule and calendar for executive director.
● Any duties as assigned in several different areas of expertise.
● Website Maintenance
● Ordering marketing supplies, creating advertisements, approving and monitoring monthly blog entries, various marketing responsibilities in the absence of a marketing director (over 6 months) ST. LUKE'S HOSPITAL, H ouston, TX
Administrative Assistant, Jul 2009 – Present
● maintaining surgery schedule and posting new surgical cases
● Main point of contact for surgeons, anesthesia, and medical staff
● website maintenance
● Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
● Answer phone calls and direct calls to appropriate parties or take messages.
● Conduct research, compile data, and prepare reports for consideration and presentation by executives, committees and boards of directors.
● Perform general office duties, such as ordering supplies, maintaining records management database systems.
● File and retrieve corporate documents, records, and reports.
● Open, sort, and distribute incoming correspondence, including faxes and email.
● Provide clerical support to other departments.
KUTZTOWN UNIVERSITY, K utztown, PA
Student Accounts Counselor, Apr 2001 – Nov 2007
● Operate computers programmed with accounting software to record, store, and analyze information.
● Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
● Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
● Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
● Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
● Receive, record, and bank cash, checks, and vouchers.
● Comply with federal, state, and company policies, procedures, and regulations.
● Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
● Perform general office duties such as filing, answering telephones, and handling routine correspondence.
● Access computerized financial information to answer general questions as well as those related to specific accounts.
● Reconcile or note and report discrepancies found in records.
● Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
● counseled present and past students on their best options for paying their bills both current and past due. EDUCATION
University of Houston Downtown, Housotn, TX
Interdisciplinary Studies - Science (concentration in statistics) Candidate, Expected graduation, Dec 2018 Lone Star College Cyfair, Houston, TX
Associate's Degree of Science, Dec 2013
Easton Area High School, Easton, PA
High School Diploma, Jun 1995
ADDITIONAL SKILLS
● Experience with SAP software
● Experience with Epic software
● Experience in NextGen software
● Highly efficient in all Microsoft Office products including expert level in Excel, Word and Powerpoint
● Medical Terminology
● Medical knowledge (lapsed certification as an EMT)
Contact this candidate