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Office Manager

Dubai, Dubai, United Arab Emirates
April 28, 2018

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Email ID :

Contact No: 971-*********, 971-*********

Career Objective:-

Looking for a challenging career in Administration/Accounts/HR department of a growing organization and to become a contributing member, utilizing my skills and abilities to achieve and surpass co-operative and personal goals.

Professional Profile:-

A dynamic professional (BCA with MBA – HR (Pursuing)) with overall 13 Years of experience in Administration/ Accounts/Secretary/HR/Clerical roles with Industrial & Service sector in India and currently working in Dubai for the last 1 year in the same stream and holding a valid UAE driving License.

Employment History:-

Company : Hi Line General Trading LLC, Dubai

Hi Line is the trading division of Hi-Tech Group of Companies, UAE dealing with the supply of all kind of materials & equipments pertaining to construction.

Period : 21st March, 2015 to till date.

Position : Accounts & Administration Assistant

Job Description: Administration

1.Independent management of office, maintaining files & registers, correspondence,

office communication, Logistics management, security, taking care of IT equipments

and office belongings, Oversaw all aspects of general office tasks and coordination.

2.Coordination with various departments at Head office, Factory & Other Sister

concern companies.

Job Description: Accounting

1.Maintaining Records & registers related to Accounts.

2.Preparation of Invoices, Statement of Accounts, Monthly expense reports with

supporting documents.

3.Ensuring the receipt /payments of accounts receivables/payables are on time.

Job Description: Purchase

1.Placing Quotations on time, preparation of LPO up on negotiation to the suppliers as per our requirements.

2.Maintaining and selecting new suppliers in terms of Quality/Price of products

3.Maintaining material & equipments stock levels.

Company : NSE iT Ltd., Calicut, Kerala, India

NSE.IT Limited is a 100% subsidiary of the National Stock Exchange of India Limited (NSEIL), one of India’s leading ISO certified company providing assessment and examination solutions offering End to End examination and assessment services & solutions to corporate, Education institute and Government organizations.

Period : 14th Jan, 2013 to 02nd Jan, 2015

Position : Test Administrator.

Job Description: Administration

1.Independent management of the centre, taking care of centre assets & monitoring the working status of all the IT Equipments, effective planning and time management in case of any break down.

2.Reporting to the HO, responsible for managing day-to-day operations

3.Maintained all the incidental work involved while conduction online exams at external venues for large requirements.

Job Description: Accounting

1.Maintaining Records & Controlling management accounts with attention to essential criteria for cash control and centre expenditure.

2.Process monthly expense reports with supporting documents.

3.Ensure proper and timely operations/bill payments for services (like Govt. Departmental matters, Rent, Electrical, Phones, AMC etc.)

Company : Poduval Engineering Company (P) Ltd., Calicut, Kerala, India

A reputed OEM of KOEL & Dealer of KBL, DP Pumps, ACO, Pentair, Viega

Period : 05th April, 2010 to 07th Jan, 2013.

Position : Branch Co-ordinator.

Job Description: Administration

1.Independent management of Branch office, taking care of office vehicles & belongings, maintaining files & registers, correspondence, office communication, security etc.

2.Assign work to service personnel’s, according to the Operations Manager.

3.Responsible for word processing collation of official documents such as

annual reports, prospectuses, executive summaries and contracts

4.Managing various facilities for the staff & maintaining their leave statement.

Job Description: Accounting

1.Process monthly Income/expense reports with supporting documents.

2.Ensures that all traveling expenditure of sales personals is settled within time limit.

3.Cash/Bank balance in branch is verified and maintained.

Job Description: Marketing

1.Maintaining monthly/weekly sales reports.

2.Preparation of Quotations & reviewing and evaluating weekly sales.

3.Maintaining Sales people’s tour plans.

4.Maintained all the incidental work involved in the systematic

establishment of the Organization’s stall at Industrial Exhibitions.

Company : EssVee Associates, Calicut, Kerala, India

A reputed/licensed gulf recruitment agent with HO at Bahrain, dealing with Middle East Companies.

Period : 09th March, 2009 to 31st March, 2010.

Position : Office Secretary.

Job Description

1.Managing all the administrative duties including Independent correspondence, office communication, basic accounting and handling complete office and personnel matters. Maintain filing system for miscellaneous and critical documents.

2.Arranging travel itineraries and accommodations (For Clients pertaining to interviews & for candidates).

3.Maintained office calendars and coordinated work flows, meeting agenda and minutes.

4.Responsible for Travel planning and arrangements, including Passport and Visa processing documentation for national and International meetings.

Position : HR Assistant.

Job Description

1. In charge of human resource functions like recruitment, selection & other follow-up.

2. Monitored and assisted in the maintenance of the organization’s website.

3. Proper execution in fulfilling the requirement of the Companies.

4. Conducting Selection Interviews for Clients.

5. Handled human resources goals and objective expansion opportunities

and challenges.

Company : Hindustan Petroleum Corporation Ltd, Calicut, Kerala, India

Best among the 4 companies in the Oil & Gas sector in India.

Period : 15th Dec, 2003 to 28th Feb, 2009. ( On Contract Basis).

Office works using ERP - JD Edwards (Functional/Application) & Manual

Position : MIS Assistant, under Manager MIS, Kozhikode Retail Regional Office.

Job Description

1.Detailed Daily Customer Wise Activity & Daily Sales Report.

2.Preparing weekly presentations and MIS reports for the Management team.

3.Conducting Dealer Selection Interviews.

4.Organizing events as per the requirements of the products, thereby achieving optimum visibility and awareness.

5.Collecting and follow up of Dealers Daily, Monthly and Yearly sales reports for higher management’s information.

Position : Secretary, to CRM & MIS Manager, Kozhikode Retail Regional Office.

Job Description

1.Independent correspondence, reporting, filing & faxes and follow up, prioritizing incoming correspondences

2.Filtering requests for appointments & arranging internal and external meetings.

3.Providing support to internal meetings including minutes and follow-up actions.

4.Arranging travel itineraries and accommodations.

Position : Engg. Assistant, under Manager Engg. & Purchase, Kozhikode Retail Regional Office.

Job Description

1.Tender Processing/Approvals, Estimation (ERP Application) *

2.Purchase Requisition, Purchase Order Management & Purchase Material Receipt with Approvals and it’s follow up (ERP Application) *

3.Analysis of prices based on the quotations from various suppliers.

4.Follow up with vendors for timely deliveries, quality checks & ensuring timely payments.

5.Maintaining material & equipments stock levels without any variance by ensuring the discipline of regular stock verifications and documentation.

Educational Information:-

1.MBA – HR (Pursuing) Bharathiar University, India.

2.Graduation in Bachelor of Computer Application from St. Josephs College,

Devagiri, Calicut (M G University), Calicut, Kerala, India.

3.Plus Two in Science group from St. Joseph’s Boys Higher Secondary School,

Calicut, Kerala, India.

4.SSLC from St. Josephs Higher Secondary School, Calicut, Kerala, India.

Additional Qualifications:-

1) Hardware Engineering

2) MCP Certified


4) Valid UAE Driving License

Key skills:-


HR Duties

Secretarial Duties

Purchase Duties

MS Office (all versions)

Personal Details:

Age & DOB : 35 Years, 19th May 1982

Sex : Male

Father's Name : Antony T. A

Marital Status : Married

Passport No. : L9005346

Nationality : Indian

Religion : Christian (Latin)

Languages Speak : English, Malayalam, Hindi, Tamil

Languages Write : English, Malayalam, Hindi

House Address : Thattarathara house, I.K.K. Road, West Hill -PO

Calicut, Kerala, India - 673 005

Current location : Bur Dubai (on Employment Visa)

UAE Driving License : Valid till 10/03/2026

Contact No : 971-*********, 971-*********

Contact this candidate