Executive Assistant Office

Angela Carrasco Cavazos

***** ******* **** **** *******, TX 77429 832-***-**** ******.*.********@*****.*** Objective

Articulate Professional, strong planner and problem solver who readily adapts to change, works independently, and exceeds expectations frequently. Able to manage multiple major projects, priorities and meet tight deadlines without compromising quality. Previous experience as a dual role, Executive Assistant and Document Controller. Strong experience as a successful Executive Assistant (15 years) and Documentation Professional (4 years) .

Experience

National Oilwell Varco August 2015 – Current

Documentation Controller

Ensure timely processing of documentation packages to customers and contractors, lead supervisory role.

● Oversee the assignment and distribution of workload based on peak and slack periods

● Compile Submittal and Operation and Maintenance Manuals for customer orders

● Coordinate specific training for department members along with simplifying processes

● Aid and oversee in the creation of policies and procedures for documentation department

● Oversee the assignment and distribution of workload based on peak and slack periods

● Provide expert knowledge, guidance, and leadership to the document control staff

● Interface with clients on account needs

● Project Management for large project and orders (Shell, Hess, Westinghouse, Dow)

● Coordinated Travel and Expenses

● Share resource over organization

● First point of contact for customer issue resolution McLaren Software June 2013 – Feb 2015

Executive Assistant

Day to day task of VP and office staff

● Executive Assistant to VP of Business Services providing General Office Support and HR needs

● Maintained meeting minutes and team task log

● Coordinate Domestic and International Travel for VP

● Expense reporting along with maintenance of company credit card

● Coordination of company events onsite and offsite

● Maintain full confidentiality of VP documentation

● Create and distribute correspondence on behalf of VP

● Order office and kitchen supplies

● Assisted with creation of company policies and procedures

● Main point of contact for all customers and vendors Document Control Lead

Recognized as most efficient Document Controller on Staff

● Process all documents, drawings, from vendors for a large owner/operator, on multiple major upstream and downstream projects, Create work packages for construction phase

● Ensure project documents adhere to client specifications and meet high quality standards

● Coordinate Specific training programs and schedules, along with policies and procedures

● Oversee the assignment and distribution of workload based on peak and slack periods

● Provide expert knowledge, guidance and leadership to the document control staff

● Interface with client on account needs

FMC Technologies 2006 – 2011

Executive Assistant

- Handled multifaceted clerical tasks for all reports of the Manager of Aftermarket North America Engineering along with internal document control and record retention. Senior Admin of Department supervising 4.

● Direct support for 2 upper level Managers, 5 department Managers and 250 employees ( in office and offshore)

● Coordinated travel, International and Domestic

● Monthly maintenance of expense report, including payment for outstanding invoice

● Coordination of company events onsite and offsite

● Point of contact for Vendors, i.e. Aramark, Wayne Enterprises and Food Delivery Vendors

● Set-up and acquire new-hire equipment, Schedule and maintain training for engineers both on and offsite

● Prepared monthly and weekly SAP utilization reports, created excel template used to run reports (V lookup)

● QA/QC documents and maintained internal document register for record retention

● SharePoint administrator for Aftermarket

Skills and Education

Office Skills: Document Control

Office Management

Time Management

Event Management

Records Management

Project Management

Travel Coordination

Marketing Coordination

Meeting Coordination

Database Administration

Calendaring

Team Leadership

Office Supplies

Expense Reporting

Spreadsheets/PowerPoint

Front-Desk Reception

Video/Web/Tele Conferencing

Executive Level Support

Computer

Skills:

MS Word

MS Excel

MS PowerPoint

McLaren Enterprise

MS Outlook

MS Access

MS Project

FileNet

MS Visio

MS SharePoint

SAP

Lotus Notes

Education: Jersey Village Senior High School Houston, TX Diploma

Lone Star Community College

Houston, TX

Associate of Arts Degree

2

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